Decision details

Planning obligations under Section 106 of the Town and Country Planning Act 1990 (as amended), known as S106 agreements or ‘developer obligations’, are a mechanism focused on site specific mitigation of the impact of development which make a development proposal acceptable in planning terms. A Section 106 agreement is a formal document - a deed, which

states that it is an obligation for planning purposes, identifies the relevant land, the person(s) entering the obligation and their interest and the relevant local authority that would enforce this.

Ipswich Borough Council has the statutory duty to ensure ‘due diligence’ in regard to Section 106 records and monitoring of the obligations and trigger points contained within them. In order to effectively monitor the large number of Section 106 agreements which are in place for periods of 10 years plus, have multiple financial obligations and require BCIS and RPI index linking, there is a need for a software tool that can store and report on the multiple data records for each agreement.

To exempt from Contract Standing Orders to award the contract to Exacom Systems Ltd.

Reason:

There is only one known provider of a software solution which can enable effective monitoring of the full life cycle of all the Council’s Section 106 agreements.