Following an approach from a major promoter of concerts and outdoor events, the Head of Community and Cultural services for Ipswich Borough Council entered into negotiation for the hire of Chantry Park for the purposes of staging an entertainment event on 28th and 29th June 2014. Upon the terms of the Venue Hire Agreement setting out each party’s terms and responsibilities for the event on the above dates.
The Venue Hire Agreement also agrees the option of a further event in 2015, to be determined between the parties at or before 30th September 2014. The events support the Corporate Plan Building a Better Ipswich, particularly within the Theme 6: A More Enjoyable Ipswich.
This agreement does not prevent Chantry Park being used for any other community-based event (below 3,000 capacity) including musical events, nor does it restrict access to the park other than for the events themselves and a suitable and safe set-up and set-down period before and after the event.
This agreement does not form a Relevant Contract within the definition of the Council’s Contract Standing Orders, which do not apply to hiring agreements.
Decision type: Non-key
Decision status: Recommendations Approved
Wards affected: Gipping;
Notice of proposed decision first published: 01/04/2014
Decision due: 20 Dec 2013 by Officer Decision
Agreement with Concert Promoter for the delivery of events at Chantry Park and a further option to provide such events in 2015
Contact: Email: firstname.lastname@example.org Tel: 01473 432060.
Consultation has been held with:
Portfolio Holder, Culture and Leisure
Ward Councillors, Gipping Ward
Head of Corporate Services
The agreement does not fall within the remit of Contract Standing Orders, as it is not defined as a Relevant Contract under CSO4.1, “any arrangement made by, or on behalf of, the authority for the carrying out of works or for the supply of goods, materials or services.” Ipswich Borough Council’s Legal service has agreed the contract with Arts and Entertainments and the promoter.