Issue details

OD/16/18 Gas Servicing & Maintenance Contract One Year Extension

Why it is being made listing reasons for the decision

The Gas Servicing and Maintenance contract was an open OJEU contract tendered and approved by Executive on 24th July 2012 and was subsequently let on the basis of a 4 year contract with an option to extend by up to 2 years.


The 4 year contract expires on the 30th September 2016 and the option to extend by 1 year was taken up.


The existing contractor has confirmed that they will accept the same terms and conditions and rates in compliance with the contract agreement, which complies with Public Contracts Regulations.


Alternative options considered and why rejected

The option to re-tender the contract was considered but given that the existing Contractor provided the most advantageous tender and they have performed and demonstrated that they capable of continuing to provide the level of service required, the option to extend the contract was considered the most economically advantageous option.

Decision type: Non-key

Decision status: Recommendations Approved

Wards affected: (All Wards);

Notice of proposed decision first published: 05/08/2016

Decision due: 8 Jun 2016 by Officer Decision

Consultation process

Anyone who has been consulted during the decision making process

Not applicable. The original tender requirement was advertised in compliance with OJEU, as well as, Suffolk e-sourcing.