Agenda

Executive - Tuesday 24th March 2020 6.00 pm, CANCELLED

Venue: Gipping Room, Grafton House

Contact: Ainsley Gilbert  01473 432510

Note: This meeting has been cancelled in response to the Coronavirus threat. 

Items
No. Item

1.

Apologies for Absence

2.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 480 KB

To consider the Minutes of the meeting held on 4 February 2020.

3.

To Confirm or Vary the Order of Business

4.

Declarations of Interest

5.

E/19/57 Draft Reptile Strategy Supplementary Planning Document (SPD) for public consultation pdf icon PDF 351 KB

Portfolio Holder – Councillor Carole Jones

 

Supplementary Planning Documents (‘SPDs’) add further detail to the policies in the development plan, which for Ipswich is currently the adopted Local Plan of February 2017. They are capable of being a material consideration in planning decisions but are not part of the development plan. 

Under the Biodiversity Duty (Section 40, Natural Environment and Rural Communities Act 2006), the Council has a legal duty to have regard to conserving biodiversity in all aspects of policy or decision making.  The adopted Ipswich Local Plan sets out policies to protect and enhance biodiversity (policies CS4, DM31) and allocates sites for development.  Some sites earmarked for development provide habitat for reptiles, which are also protected species. Where harm to reptiles cannot be avoided during the development of a site, translocation of these reptiles to an appropriate and safe receptor site is necessary.  Currently this is done on an ad hoc basis.

 

The purpose of the Reptile Strategy SPD is to provide a planned approach to translocation by identifying potential receptor sites in advance and developing a clear delivery strategy including ongoing monitoring and site management. This is essential to support needed housing delivery in the Borough. An implementation plan will follow to include the next steps required for the preparation of identified receptor sites for translocation, the sequence of sites coming forward and the costs involved in this process.

Additional documents:

6.

E/19/58 Private Sector Housing - Civil Penalties and Banning Orders pdf icon PDF 362 KB

Portfolio Holder – Councillor Alasdair Ross

 

This report introduces Civil Penalties and Banning Orders as an alternative to bringing prosecutions under the Housing Act 2004 and provides details of a public consultation undertaken around their introduction and requests Executive authorise the introduction of the Policies and the necessary amendments to the Public Protection Enforcement Policy to reflect the changes.

Additional documents:

7.

E/19/59 Financial Management & Control: Corporate Budget Monitoring - 2019/20 Quarter 3 pdf icon PDF 1010 KB

Portfolio Holder – Councillor Martin Cook

 

This report gives details of the forecast outturn position for 2019/20 on:

 

1.            The General Fund Revenue Budget, General Balances, and the Council’s Reserves;

 

2.            The Housing Revenue Account; and

 

3.            The Shared Revenues Partnership;

 

4.            The Capital Programme, for this and future years.

 

8.

E/19/60 Housing Development Update from Handford Homes pdf icon PDF 2 MB

Portfolio Holder – Councillor Neil MacDonald

 

Executive resolved to appoint Handford Homes Ltd to develop new homes on the former Tooks Bakery site in North West Ipswich as well as other schemes across Ipswich. However, decisions on the tenure of each development remain in the Executive’s control.

 

Homes England has indicated that some of the developments under way may attract grant funding if their tenure is affordable rather than social rent. This report seeks approval for the rent levels of the new schemes to be set at affordable rent (80% market) if the Homes England grant is achieved.

9.

E/19/61 Proposal to Build a New Centre for Elective (Planned) Orthopaedic Surgery at Colchester Hospital pdf icon PDF 389 KB

Portfolio Holder – Councillor David Ellesmere

 

A consultation is underway on a Proposal to Build a New Centre for Elective (Planned) Orthopaedic Surgery at Colchester Hospital. This consultation is being led by the Ipswich and East Suffolk and North East Essex Clinical Commissioning Groups and the East Suffolk and North Essex NHS Foundation Trust.

 

The closing date for comments is 1st April 2020.

 

This report summarises the issues relevant to Ipswich and recommends the submission of a response to the consultation that:

 

(a)      Queries some of the principles behind the proposal to have a single centre;

 

(b)      Suggests that there are affordable options that should be considered at the Ipswich Hospital site;

 

(c)       Queries the fairness of linking the Day Surgery challenges at Colchester to the Elective Surgery Centre decision;

 

(d)      Note the fact that what is proposed will be worse for patients in travel distance terms – and advocates that any additional travel costs for patients and visitors should therefore be funded by the NHS;

 

(e)      Object to the reduction in status that this would bring to Ipswich Hospital and the probability that further reductions would follow with funding for ‘joint facilities’ prioritised elsewhere (e.g. to Colchester);

 

(f)        Advocates that – if a single centre is the right option for patients – that the Ipswich site is a more appropriate location; and

 

(g)      Seek a firm commitment – together with concrete plans – that the “jam tomorrow” upgrades suggested for Ipswich Hospital can and will be resourced and undertaken.

Additional documents:

10.

E/19/62 Seeds for Change Fund pdf icon PDF 337 KB

Portfolio Holder – Councillor Alasdair Ross

 

The Seeds for Change Fund was established by the Executive on 09 July 2019 and opened for applications on 02 September 2019.  This report is an update for the Committee on successful applications and projects that will be funded.

11.

E/19/63 Woolverstone Marina Lease Renewal pdf icon PDF 318 KB

Portfolio Holder – Councillor David Ellesmere

 

This report proposes granting a new 125-year lease at Woolverstone Marina to MDL Marinas Ltd.

Additional documents:

12.

E/19/64 Ipswich Museum - Inspiring a New Generation Design Team Appointment pdf icon PDF 482 KB

Portfolio Holder – Councillor Carole Jones

 

Ipswich Brough Council has been awarded Stage 1 funding from the National Lottery Heritage fund (NLHF) to explore design, activity and business planning before submitting a Stage 2 bid for works in July 2021.

 

This paper sets out procurement activities and recommendations to appoint two of the most critical consultant roles:

 

1)    A multi-disciplinary lead architectural consultant;

2)    A gallery design consultant.

Additional documents:

13.

E/19/65 Asbestos Removal Contract (Housing Stock) pdf icon PDF 471 KB

Portfolio Holder – Councillor Neil MacDonald

 

This report details the work that has been carried out to procure a new asbestos removal contract for the Council’s housing stock and sets out the results of the tenders received.

Executive are asked to award the most economically advantageous bid.

14.

E/19/66 Planned Maintenance Programme - Council Housing Stock pdf icon PDF 483 KB

Portfolio Holder – Councillor Neil MacDonald

 

This report details the work that has been carried out to procure a new planned maintenance contract for the upkeep of the Council’s housing stock and the installation of Solar PV systems to homes that are being re-roofed.

Executive is asked to approve acceptance of the most advantageous tenders to the Council (as identified in exempt Appendix 1).

Additional documents:

15.

E/19/67 Acquisition of Residential Property pdf icon PDF 308 KB

Portfolio Holder – Councillor David Ellesmere

 

This report seeks Executive approval to acquire a residential property under the Council’s acquisition policy. The vendor is a senior Council Officer and the decision is being brought to Executive to ensure transparency.

Additional documents:

16.

E/19/68 Disposal of Pond Hall Farm pdf icon PDF 408 KB

Portfolio Holder – Councillor David Ellesmere

 

This report seeks Executive approval to sell the Farmhouse, associated outbuildings and 9 acres of the land at Pond Hall Farm, Ipswich in order to produce a capital receipt. 

Additional documents:

17.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

PART 2 - NOT FOR PUBLICATION

18.

E/19/63 Woolverstone Marina Lease Renewal - Exempt Appendix

Portfolio Holder – Councillor David Ellesmere

19.

E/19/64 Ipswich Museum Project Consultants Tender - Exempt Appendices

Portfolio Holder – Councillor Carole Jones

20.

E/19/65 Asbestos Removal Contract - Exempt Appendix

Portfolio Holder – Councillor Neil MacDonald

21.

E/19/66 Planned Maintenance Programme - Council Housing Stock - Exempt Appendix

Portfolio Holder – Councillor Neil MacDonald

22.

E/19/67 Acquisition of Residential Property - Exempt Appendix

Portfolio Holder – Councillor David Ellesmere

23.

E/19/68 Disposal of Pond Hall Farm - Exempt Appendix

Portfolio Holder – Councillor David Ellesmere

24.

E/19/69 Proposed Acquisition of Development Land in IP1

Portfolio Holder – Councillor David Ellesmere

25.

E/19/70 Executive Delegations to the Chief Executive pdf icon PDF 201 KB

Portfolio Holder – Councillor David Ellesmere

 

To extend the delegated authority, as set out in this report, to the Chief Executive during the emergency situation created by the COVID-19 / Coronavirus pandemic in the United Kingdom to enable him to take urgent and necessary decisions until the next meeting of the Executive.

Additional documents: