Venue: Virtual Meeting
Contact: Linda Slowgrove 01473 432511
Apologies for Absence
Apologies for absence were received from Councillor Carnall and County Councillor West.
To consider the Minutes of the meeting held on 30 July 2020.
that the Minutes of the meeting held on 30 July 2020 be signed as a true record.
To Confirm or Vary the Order of Business
that the Order of Business be confirmed as printed on the Agenda.
Declarations of Interest
Councillor Darwin, being an employee at Burlington Road Surgery, declared an interest in Agenda Item 10 (report NEAC/20/08) as the funding bid referred to developing links with that surgery.
Responses to Public Questions
Residents are encouraged to ask questions for Area Committee meetings. Questions will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.
To ask a question residents simply need to email firstname.lastname@example.org including their name and address, a contact telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Tuesday 22 September 2020.
All questions must either be:
- relevant to the area committee they are to be asked at, or;
- relevant to Ipswich as a whole and be asked by a resident of the area covered by the committee it is to be asked at.
Please note that questions or representations must not contain:
- references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;
- potentially defamatory or provocative or abusive comments;
- discriminatory remarks.
If for any reason a question is not able to be asked at a meeting of the committee, the Council will within 14 days of the meeting date reply to the resident asking the question explaining why and, if possible, providing a written answer.
21.1. Councillor Darwin confirmed that no questions had been received in advance of the meeting and highlighted that if a question was submitted by 10am on the Tuesday 2 days before a future North East Area Committee meeting, then a response would be provided by an appropriate Officer.
Updates from Ipswich Borough Council and other Public Sector Organisations
The Chair invited Inspector Soraya Francis of the Ipswich East
Safer Neighbourhood Team (SNT) to provide an update on policing
Inspector Francis reported that since the last meeting, trained
speed enforcement officers had been out on 30mph roads and had
issued tickets; the Committee was invited to nominate any 30mph
roads that required speed enforcement.
There had been issues with youth anti-social behaviour at Dumbarton
Road Recreation Ground and patrols had been engaging with the young
people and identifying any individuals for referral to the Youth
Engagement Team for intervention.
Vehicle anti-social behaviour had been a problem across the town
and the Link Officers from the 3 Ipswich SNTs had been working
together to address this. In the North
East, the Heath estate and Arundel Way had been most affected, and
the vehicles involved had been identified and vehicle anti-social
behaviour letters had been sent out, which were registered against
each vehicle registration plate.
Drug use issues were continuing on Trafalgar Close and the
surrounding woodland area and were being addressed by foot
patrols. There had been a recent County
Lines week of action, with the PolSA Search Team deployed,
resulting in interventions being made.
Disruption visits had been made to 2 ‘cuckoo’ addresses
in the area and less issues had been experienced at those addresses
A campaign had been initiated in response to the increase in theft
from vehicles; 325 vehicles in the North East were checked, of
which 7 were unsecured and many had valuables, such as SatNavs,
bags and coats, on display. Inspector Francis warned that many
offenders would break into vehicles even if there was only some
loose change left on view in the central console.
New COVID-19 restrictions would take effect as of this evening and
Police Officers had been visiting licensed premises to provide
advice and guidance on the regulations.
A new Schools Link Officer had been appointed to start on 12
October 2020 to assist with interventions for young
people. There would be an operation at
the end of October to combat knife crime and knife bins would be
placed in a number of locations across the town.
Councillor Phillips asked what was meant by vehicle anti-social
behaviour and whether this was the speed enforcement work that had
been undertaken recently.
Councillor Darwin raised the issue of delivery vans being parked on
narrow roads in the St John’s area causing visibility issues
for other vehicles, blocking light out of houses and creating
obstructions on pavements. County
Councillor Adams had been liaising with residents and Highways
officers, but could the Police do anything in terms of obstruction
and road safety issues.
23.1. Mr Fulcher reported that the North East Area Committee currently had £25,153.60 in its unallocated budget. Mr Fulcher highlighted that there was one non-COVID related funding bid application pending, as detailed in the report, and this should be borne in mind when the Committee considered the COVID funding applications.
that the financial statement in Appendix 1 of the report be noted.
Reason: To provide clear and transparent details of the amount of funds available to the Area Committee.
Kerry Robson, organiser of the 8th
Ipswich Girl Guide Unit, reported that this Guides Group was based
in the town centre, but most of the girls were from the IP4 area,
and there were 30-35 girls in the unit, aged between 10 and 14
years old. Normally the girls would
meet up on Fridays during school terms and go camping 4-5 times a
year; as this had not been possible, guiding activities had been
moved onto Zoom. A couple of virtual camps had already been held
and were well attended; these were facilitated by sending out
activity packs to the girls in advance of the camp, which contained
crafts, games, dressing up materials, hot chocolate and
marshmallows, and then the activities were done
together. As the girls were not meeting
up, weekly subs were not being collected and funding was requested
to help cover the cost of the activity packs for the virtual
Councillor Pope commented that his daughter was a
girl guide but from a different unit, and added that the Zoom
meetings had been very important, providing a lifeline to enable
girls to meet up with friends and do activities together, but they
were paying for their activities.
Councillor Pope queried the reference to the 8th Ipswich
Scouts Group in the report.
Councillor Phillips queried that there were no
recognised governing documents submitted with the
Councillor Phillips asked whether the camp had
Councillor Phillips asked whether the girls camped
inside their homes or outdoor in tents.
Councillor Phillips asked how the packs were
delivered, i.e. on doorstep at a safe distance.
that the North East Area Committee allocate £60 from the North East Area Committee budget to the 8th Ipswich Guides Group to offer a virtual camp for 25 guides aged between 10-18.
Reason: To enable young girls to ... view the full minutes text for item 24.
Helen Fairweather, CEO of Headway Suffolk, reported
that Headway provided support to people with neurological
conditions, such as dementia, MS, Parkinsons, stroke and traumatic
brain injuries, both in people’s homes and at the Hub on
Ransomes Europark. The COVID
restrictions had resulted in increasing costs in order to provide
PPE and other measures to ensure a COVID-safe environment, as well
as offering additional sessions at the weekend at the Hub for
rehab. The potential threat of a second wave was also making
clients nervous and raising the need for counselling.
Whilst it was possible to offer some services over
the phone or on Zoom, face-to-face rehab was also required and was
especially time-sensitive for those clients just receiving the
diagnosis of their condition. The funding was requested to increase
rehab capacity at the Hub and buy PPE and other equipment to put
measures in place to enable vital services to be provided,
including counselling support to family carers.
Councillor Pope understood the need to increase
face-to-face capacity at the Hub as a result of the social
distancing rules, but asked why Headway had only applied to the
South East and North East Area Committees.
Councillor Phillips asked how many people would
benefit from the additional 2 days at the Hub.
Councillor Phillips asked what funding bids had been
made for core funding.
that the North East Area Committee allocate £2,340 from the North East Area Committee budget to Headway Suffolk to enable the rehabilitation hub to open on additional days per week.
Reason: To provide rehabilitation and care for adults with a neurological condition in line with social distancing guidelines.
Natalie Hays, co-founder of Ipswich Community
Support, reported that Ipswich Community Support was set up in
March 2020 at the start of the COVID-19 lockdown and since then
over 200 volunteers, predominantly from the IP4 area, had donated
more than 3,500 hours of their time to help vulnerable people
within the community. These volunteers
had helped over 170 residents by shopping for neighbours, walking
dogs, picking up prescriptions and making phone calls to check on
the welfare of vulnerable people. With
the number of COVID-19 cases increasing and the likelihood of
another lockdown, funding was needed to be able to continue to
provide this support for the community.
Councillor Phillips commented that it was unusual to
provide funding for expenditure that was already incurred and asked
how the group was established.
Councillor Phillips asked how safeguard checks had
been done for the volunteers.
Councillor Phillips commented that funding could not
be used to engage in political activities, in reference to funds
being raised for a protest march.
Councillor Phillips asked about the ambition to
leaflet the whole town and suggested targeting smaller areas based
Councillor Pope noted that 46 volunteers were DBS
checked and asked who had paid for these checks.
26.7. Councillor Pope asked whether the number of people helped, as listed in paragraph 3.3 of the report, was the number of people to date, rather than moving forward, and also asked why the application ... view the full minutes text for item 26.