Agenda and draft minutes

Executive
Tuesday 19th March 2019 6.00 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Ainsley Gilbert  01473 432510

Note: Please note that this meeting will now be held in the Gipping Room. 

Items
No. Item

143.

Apologies for Absence

Minutes:

Apologies for Absence were received from Councillor M Cook.

144.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 101 KB

To consider the Minutes of the meeting held on 5 March 2019.

Minutes:

It was RESOLVED:

 

that the minutes of the meeting held on 5 March 2019 be signed as a true record.

145.

To Confirm or Vary the Order of Business

Minutes:

It was RESOLVED:

 

that the Order of Business be confirmed as printed on the Agenda.

146.

Declarations of Interest

Minutes:

There were no Declarations of Interest.

147.

E/18/65 Article 4 Direction - Houses in Multiple Occupation pdf icon PDF 132 KB

Portfolio Holder – Councillor Carole Jones

 

The purpose of this report is to seek approval for the introduction of an Article 4 Direction which would remove existing permitted development rights for material changes of use from Dwellinghouses (Use Class C3) to Houses in Multiple Occupation (HMOs) (Use Class C4), which would otherwise not require planning permission.

 

The proposals are to instruct the necessary background research and then consult on an Article 4 Direction across the entire borough.

Additional documents:

Minutes:

147.1   Councillor Jones introduced the report, explaining that there was an emerging problem with small properties being converted into Houses of Multiple Occupancy. Councillor Jones explained that owing to government policy this type of conversion was currently ‘Permitted Development’ and so not required to be the subject of a planning application. Councillor Jones explained that the application of an Article 4 Direction would require permission to be sought and thereby allow the Council, as the planning authority, to consider if the proposal would cause unacceptable impacts. A 12 month implementation period was proposed to avoid any potential for compensation claims from those who had recently bought properties.

 

147.2   Councillor Ellesmere commented that the creation of Houses of Multiple Occupancy in small residential properties was an increasing issue and had the potential to cause real problems for residents so it was important that the Council applied this direction to ensure that developments were properly controlled.

 

It was RESOLVED:

 

that the Planning & Development Operations Manager be authorised to take all necessary steps to gather evidence and carry out subsequent public consultation regarding the introduction of an Article 4 Direction across the borough, providing 12 months’ notice of the implementation of the removal of permitted development rights for the change of use from Dwelling Houses (C3) to Houses in Multiple Occupation (C4), as per Option 1 (paragraph 4.1) of this report.

 

Reason: To ensure that the most appropriate consultation happens and all views are taken into account; and to meet the legal and regulatory requirements for the potential making of an Article 4 Direction removing normal permitted development rights for the change of use from a dwellinghouse (C3) to a house in multiple occupation (C4).

148.

E/18/66 Improving Ipswich's Public Spaces Consultation Outcomes pdf icon PDF 594 KB

Portfolio Holder – Councillor Carole Jones

 

The draft Ipswich Town Centre and Waterfront Public Realm Supplementary Planning Document (SPD) is a strategy for improving the public realm quality of the Ipswich Town Centre and Waterfront.  This draft SPD has been subject to a six week long public consultation exercise, which culminated on 27th February 2019.  Alongside and associated to this, the council undertook a public consultation exercise on Improving Ipswich’s Public Spaces, which sought public opinion in relation to four specific sites and  an order of preference as to their improvement. The four spaces subject of the consultation were Arras Square; Princes Street Bridge; Major’s Corner; and extensions to the Cornhill. The public were also offered an option for voting for an ‘other’ location.

 

This report sets out the findings of the public consultation on Arras Square, Princes Street Bridge, Majors Corner and extensions to the Cornhill and seeks authorisation to proceed with one or more schemes.

Minutes:

148.1   Councillor Jones explained that the Council had run an extensive consultation on improving Ipswich’s public spaces. The Ipswich Star had also run a survey and had passed on the results of this to the Council for consideration. Improving Arras Square was the clear preference of those participating in both surveys and so the report proposed allocating funds and developing a scheme to do so. Councillor Jones noted that many of the responses to the consultation had related to Suffolk County Council functions such as the upkeep of roads and so it was proposed to pass these comments on for their consideration.

 

148.2   In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following questions were asked:

 

Question 1 – Councillor Fisher

Could Executive ensure that any design for Arras Square includes a commitment to re-plant at least an equal number of trees should any be removed?

 

Councillor Jones explained that any design solution for the Arras square scheme and for further schemes elsewhere in the town would take into account the Council’s desire to protect trees, and where possible and in line with the Council’s policy, secure additional tree planting. 

 

Councillor Jones noted that account would need to be taken of neighbouring buildings, such as the medieval St Stephen’s church, in order that trees could flourish and any potential root damage through inappropriate siting would be avoided.

 

Question 2 – Councillor Fisher

How much was spent in total with the external Consultants Steer Davis Gleave for their work regarding the Public Realm SPD and will this be deducted from the £3million budget?

 

Councillor Jones explained that the total spend to date on external consultants Steer Davis Gleave was £45,075. Councillor Jones explained that this funding had been secured via a grant from the Suffolk Public Sector Leaders Group and that accordingly, there was no requirement to deduct this money from the £3m budget.

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Question 3 – Councillor Fisher

One of the recommendations is to produce a Development Scheme for further approval. Please could you confirm at what level this approval will take place. I am mindful of the public confusion surrounding the final plans for the Cornhill compared to the finished project so could this scheme involve far greater public consultation, possibly including a public vote?

 

Councillor Jones reported that the scheme for Arras Square would be subject to full public consultation and engagement, via the planning process. Councillor Jones commented that the Planning consultation process was a robust system which would avoid any confusion. Councillor Jones added that before a planning application was submitted discussions would be held with all relevant stakeholders, such as the Ipswich Society and the Disabled Advice Bureau, so that the final design was well informed and responsive to all requirements.

 

Question 4 – Councillor Lockington

Can the Portfolio Holder confirm that any new Public Space that are selected for improvement in Ipswich will also have a Dementia Friendly assessment as part of the process, so not only does our services and  ...  view the full minutes text for item 148.

149.

E/18/67 Report of the Constitution Working Group on Proposed Changes to the Constitution pdf icon PDF 89 KB

Portfolio Holder – Councillor Martin Cook

 

This report outlines work undertaken by the Constitution Working Group (CWG) in February and March 2019 and provides Executive with the opportunity to comment on the proposed changes before they are submitted to Council for adoption.

Additional documents:

Minutes:

149.1   Councillor Ellesmere introduced the report, explaining that it was proposed to incorporate a number of resolutions related to company governance, which had previously been agreed by the Executive, into the Council’s Constitution as a new appendix.

 

It was RESOLVED:

 

that the proposed appendix to the Constitution be noted and that it be recommended to Council for adoption.

 

Reason: To ensure that the Constitution includes the governance arrangements for the Council’s wholly owned companies.

 

150.

E/18/68 Reserved Matters for Handford Homes Limited pdf icon PDF 98 KB

Portfolio Holder – Councillor David Ellesmere

 

Ipswich Borough Council is the shareholder for a number of companies. When deciding to incorporate each company, Executive reserved some matters to itself rather than allowing the Board to deal with them.

 

Reserved Matter 19 for Handford Homes is “The appointment or removal or any change in the scope of authority of any director who is also a Councillor”. This matter is reserved to Executive, not to its representative.

Minutes:

150.1   Councillor Ellesmere explained that Councillor Knowles had announced his intention to retire from the board of Handford Homes. It was proposed therefore that Councillor Leeder be appointed to fill the vacancy.

 

It was RESOLVED:

 

that Councillor Adam Leeder be appointed to the Board of Handford Homes Limited with effect from 1 May 2019.

151.

E/18/69 Princes Street Update pdf icon PDF 278 KB

Portfolio Holder – Councillor David Ellesmere

 

This report provides an update on progress and plans for the elements of the Princes Street Enterprise Zone west of Princes Street.

Minutes:

151.1   Councillor Ellesmere explained that there had been a large number of improvements made to the Princes Street Corridor as a result of Council, and Council owned companies’, intervention. The Corridor included the new Birketts offices, the, now fully let, former Connexions building and new Maltings development.

 

151.2   Councillor Ellesmere explained that planning permission had been granted for a new development on the Landspeed Garage site but that this had not yet taken place as potential developers had been put off by the delays which would be caused by the notice period owed to the current tenants and the need to demolish the present building. It was therefore proposed to commence discussions with the occupiers with a view to seeking vacant possession.

 

151.3   Councillor Ellesmere reported that there had been interest from a hotel operator in the former Drum and Monkey site.

 

151.4   Councillor Ellesmere said that there was a desire to develop more of the Portman Road site but explained that there was significant demand for parking in the car parks, especially during the week and when Ipswich Town FC were playing at home. It was proposed therefore to build a multi-storey car park which would enable further development. The costs of borrowing to build this car park could be funded through retained business rates from the Princes Street Enterprise Zone.

 

151.5   Councillor Ellesmere explained that a multi-storey car park had also been proposed for West End Road and it was anticipated that there would be increased demand for station parking with improved trains and journey times from Ipswich. It was proposed therefore to apply for planning permission in order that if the need arose and funding was available, a multi-storey car park could be built on the site.

 

151.6   In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following questions were asked:

 

Question 5 – Councillor Holmes

In relation to the Princes Street proposals, will the Executive:

 

(a) explain why a planning application is being made for a multi-storey car park now, when there are no development proposals for the majority of the site and the Report states that it: “… needs to be flexibly master-planned”?

 

(b) accept that the loss of a relatively minor number of car parking spaces (with those at the Drum and Monkey being very recently provided) at Portman Road to enable development of the Drum and Monkey and Landspeed sites will be the better option thereby avoiding prejudice to the wider development site and the costs of a possibly premature planning application?

 

(c) confirm whether or not car parking at developments on these sites will be self-contained or will they rely on Council or private provision off-site?

 

Councillor Ellesmere explained that the need for additional parking capacity in this locality had already been established and that the submission of a planning application was necessary to secure the principle of development for a multi-storey car park on this site, and to bring certainty to the project.

 

Councillor Ellesmere explained that the  ...  view the full minutes text for item 151.

152.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

Minutes:

It was RESOLVED:

 

that the public (including the Press) be excluded from the meeting during consideration of the remaining items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it was likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 


 

NOT FOR PUBLICATION

153.

Unconfirmed Exempt Minutes of Previous Meeting

154.

E/18/70 Disposal of land at Sproughton Enterprise Park, North West Ipswich

Portfolio Holder – Councillor David Ellesmere