Venue: St John's United Reformed Church, 1 Cowper Street, IP4 5JD
Contact: Linda Slowgrove 01473 432511
Election of Chair
that Councillor Darwin be elected as Chair of the North East Area Committee for the 2019/20 municipal year.
The Chair congratulated newly elected Councillor Cracknell (Rushmere ward) and re-elected Councillor Pope (Bixley ward) and thanked former Councillor Stephen Ion for his contribution to the Committee in previous years.
Apologies for Absence
Apologies for absence were received from County Councillor Adams.
that the Minutes of the meeting held on 21 March 2019 be signed as a true record.
To Confirm or Vary the Order of Business
that the Order of Business be confirmed as printed on the Agenda.
Declarations of Interest
There were no declarations of interest.
Police Priorities in North East Ipswich
Sergeant Russ Mason of the Ipswich East Safer Neighbourhood Team
(SNT) provided the following update on policing
ASB/drugs misuse in Trafalgar Close: patrols had been deployed in
this area and less incidents were now being reported.
In response to the crime recording statistics presented prior to
the meeting, Sergeant Mason commented that the number of violence
and sexual offences crimes might appear alarming, but some
incidents often result in more than one crime being recorded, plus
a greater number of historic cases were being reported. However, it was important that the public
continued to report crime either via the 101 number or online via
the Suffolk Police website https://www.suffolk.police.uk/contact-us/report-something
as community intelligence was important to help the Police to
Two additional PCs had been allocated to North East Ipswich to
assist with the crime investigation workload and provide addition
presence on the streets.
Traffic operations had been undertaken in the area, with 33 drivers
stopped for checks, resulting in 2 people being taking to court for
speeding offences; streets that were regularly subject to speeding
vehicles could be nominated to the Police for future traffic
Engagement events were being promoted via the Suffolk Police
website and social media in relation to Operation Parkland; these
drop-in events would help to identify hot spots of ASB/drug related
activities to enable the Police to target these areas over the
Local resident: Was the Police priorities scheme still in
Chair's Update on Action Points from the Previous Meetings (Verbal)
7.1. Councillor Darwin reported that there were no outstanding actions from the previous meeting, but provided the following community updates:
· the replacement of play equipment in Newbury Road Recreation Ground was now complete
· leaflets for the Fire Service campaign to request drivers to think before they park inconsiderably were now ready and this initiative would be launched in Orwell Road, Stanley Avenue and Pearce Road
· speeding on Camden Road had been reported
· there would be an Area Committee stall at the Britannia Fete in St John’s on 6 July 2019
· Ipswich Jazz Festival was taking place on 21-23 June 2019
· Suffolk Pride event was taking place on the Waterfront on 22 June 2019
· Ipswich Windrush celebration was taking place on the Cornhill on 22 June 2019
· Elmer’s Big Parade Suffolk was starting on 15 June 2019
Ward Councillors Feedback from their Communities
Councillor Pope reported that he had been dealing with parking
issues and had reported uneven paving slabs to County Councillor
West to pursue with Suffolk Highways. Councillor Pope had also
received complaints of cycling on pavements and this issue had been
raised at St Albans School, both in assembly and via parent
Councillor Phillips reported that he had been trying to resolve the
issue of overgrown trees on the highway in Jupiter Road that were
causing problems with BT landline wires; this issue was the
responsibility of BT, not Suffolk Highways.
Councillor Carnall reported that he had been helping residents with
local planning issues, most of which had been resolved
sympathetically. Councillor Carnall
added that local residents had asked whether it would be possible
for the Council to consider 2-3 hours periods of free parking in
the town centre, which could encourage more people to use shops and
help the town centre to flourish. Councillor Carnall commented that
the Cornhill improvements had not been well received in
Bixley and there had been requests for
the stone plinths to be moved.
Councillor Ross reported that the Council had already announced
free parking in its town centre car parks on Sundays for up to 3
hours during the summer. Councillor
Ross added that the Armed Forces Day would be marked on Thursday 27
June 2019 at 4.30pm with a military parade on the Cornhill and
would also provide an opportunity for veterans to take refreshments
with the Mayor. Councillor Ross also
highlighted the importance of veterans letting their GPs know of
their veteran status, as this information was not well recorded
within the NHS and would help the NHS to commission the healthcare
that people who had served in the Armed Forces were entitled to
Councillor Gage reported that she had been dealing with queries
from young families at risk of homelessness and thanked the Council
Officers for the support given.
Councillor Gage added that she had visited the new Temporary
Homeless Unit on Sidegate Lane.
Councillor Gage also reported that there had been fly-tipping on
Shetland Close, which she had reported to the Council. Councillor Gage commented that she had received
positive comments about the deckchairs on the Cornhill.
8.6. Councillor Cracknell thanked people for the support received since his election and was enjoying his new role. Councillor Cracknell reported that he had been involved in providing comments in relation to the 2 disabled adapted units in the Temporary Homeless Unit, which had resulted in changes being implemented. Councillor Cracknell added that he would be attending the Community Day at Northgate High School on Friday 21 June 2019 and the Sidegate Primary School Summer Fayre on Saturday 29 June 2019.
Suffolk County Councillors Feedback from the Divisions
County Councillor West reported that he had been dealing with
issues of yellow lines needing repainting; additionally, he had
requested that pavement improvements in Lindsey Road be given a
higher priority by the highways engineers and would be using some
of his locality budget for these improvements. County Councillor
West reported that he was still awaiting
confirmation of when the re-patching works on Winston Avenue would
take place, currently anticipated by the end of August
County Councillor West also highlighted the safety issues for
pedestrians and cyclists when trying to turn into Bixley Road from Foxhall Road and would ask engineers whether it
would be possible to move the grass verge from the inside of the
Bixley Road highway to the outside to
make it safer.
County Councillor Gage reported that she had also been dealing with
street trees affecting BT landline cables and had also raised the
issue of the condition of the concrete roads on the Scottish
estate, some of which were crumbling and collapsing in
places. County Councillor Gage had
requested traffic data in relation to vehicle speeds on
Cauldwell Hall Road and had reported an
illegal sign, which had been put up in St Mary’s Road
indicating that a public footpath was private, to the SCC Rights of
9.4. County Councillor Gage commented that the SCC consultation on the future of the Rushmere Speech and Language Unit had caused a lot of concern in the last couple of months. County Councillor Gage had visited the Unit and had been impressed by the incredible work done with young children. The consultation had been poorly communicated and had been initiated during the school holidays and was difficult to locate on SCC’s website. There had been public protests against cuts in core funding of Special Educational Needs and Disabilities (SEND) in schools and also local campaigns against the possible closure of the Rushmere Speech and Language Unit.
Responses to Public Questions Received and Open Discussion on Local Issues
Councillor Darwin reported that if a question was received by 10am
on the Tuesday 2 days before the meeting, a response would be
provided by the Officers. Councillor
Darwin reported that 7 questions had been received ahead of the
meeting and copies of the questions were available at the
Councillor Darwin reported that as the questioner for the first 6
questions was not present, a written response from Officers would
be provided; however, as question 3 was directed to the Area
Committee and question 6 was directed to SCC Councillors, these
questions would be considered at the meeting.
Question 3: Possible closure of children/family
centres. We have been told that austerity has ended but the future
of the remaining 38 centres in Suffolk is being reviewed. These
centres provide valuable support to the most vulnerable
families/children in our society. Will all our
councillors lobby SCC to ensure these centres remain
Councillor Darwin, as a parent of young children and a user of
Children’s Centres, expressed concern about the potential
loss of this vital service.
Children’s Centres provided a lifeline to parents of young
children and toddlers, especially for single parents, helping to
prevent social isolation. These centres
also acted as information hubs and provided one-stop access to a
range of services with the ability to refer and signpost onto other
services. Councillor Darwin highlighted
that the Children Centre she attended had identified a hearing
impediment in one of her children at an early stage and was able to
refer them onto the appropriate service. Councillor Darwin commented that what was under
review was children’s futures and she would lobby SCC as part
of a campaign.
Councillor Ross commented that he would also campaign against the
closure of Children’s Centres for the reasons outlined by
County Councillor West reported that a Panel had been set up to
review how Children’s Centres operated and the results were
due to be presented to Cabinet at the end of the summer. County
Councillor West commented that there
should be better all-round provision, with more people engaging
with Children’s Centres. The new model could provide an
opportunity for family hubs, but the outcomes of the review were
not yet known; more information would be known by the time of the
Councillor Phillips commented that he had not seen the questions
prior to the meeting and asked if they could be made available to
Area Committee members by 10am on the day of the meeting in future
to allow time to consider responses.
Question 6: Is the Rushmere Speech
and Language Centre going to close? If so, how can this be allowed
to happen when it is so important for the children it helps? Extra
support for children is required, not less.
10.9. County Councillor West reported that the outcome of the consultation was due to be considered by SCC Cabinet in July; the consultation sought views on the proposal to phase ... view the full minutes text for item 10.
Mr Lanning, Community Engagement Officer, reported that
£18,200 had been added to the North East Area Committee
budget at the start of the financial year.
Following the allocation of £350 for the Coplestonians Container Works from the Making a
Difference (MAD) budget for St John’s ward, a total of
£1,190 of unspent MAD budget for 2018/19, plus the £180
of unspent Venue Hire budget for 2018/19, would be returned to the
unallocated North East Area Committee budget to give a starting
total of £21,146.45 for the Committee to spend on its
The Area Committee had the option to devolve up to 10% of its
annual budget to establish a Making a Difference budget for
2019/20; a 10% allocation would equate to £600 per ward, and
this allocation was agreed.
that the financial statement in Appendix 1 to the
report be noted;
that the allocation of £1,800 from the North East
Area Committee budget to establish a Making a Difference (MAD)
budget for 2019/20 be approved.
(a) To provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities in its Action Plan;
(b) To allow the North East Area Committee to devolve up to 10% of its annual budget to support small scale community initiatives.
Mr Lanning reported that £500 was requested for costs
associated with venue hire and advertising of the Area Committee to
supplement the £200 provided from the base budget.
Councillor Ross commented that the Executive had recently
considered the performance of the Area Committees and had requested
that the Area Committees utilise more of this budget for
Councillor Darwin highlighted that the Area Committee would be
promoted through the hire of a stall at the St Johns and Britannia
Summer fete and also at the Northgate School fete.
Councillor Phillips asked how much of last year’s budget had
been spent on venue hire. Mr Lanning
reported that this was roughly £500. Councillor Phillips
asked whether the Area Committee could get a discount on hire rates
for using Ransomes Sports
that £500 be allocated from the North East Area Committee budget for costs associated with advertising and venue hire for the North East Area Committee for 2019/20 as detailed in Appendix 1 to the report.
Reason: To facilitate the good running of the Area Committee, meeting the goal to devolve power closer to the people.
Mr Lanning reported that the North East Area Committee was required
to review its priorities each year against the Domains of
Deprivation and aims of the Council’s Corporate
Plan. The previous year’s Action
Plan priorities were listed in Appendix 3 of the
Councillor Pope commented that, in light of the points raised in
the presentation prior to the meeting in relation to the lack of
tree canopy cover and the level of obesity in young children and
the need to promote more walking and cycling to school, the aim
‘A Sustainable Environment’ should be included as a
Councillor Phillips commented that in light of the higher levels of
older people in Rushmere and Bixley, the aim ‘A Healthy
Community’ should also be included.
Councillor Darwin commented that it was important to retain the
domain of ‘Education, Skills and Training’, in
particular with attention to early years and school leavers, and
the aim ‘An Enjoyable Place to Live, Work and Study’,
in order to support young people, especially in St John’s and
that the North East Area Committee agrees the following priorities for the 2019/20 municipal year and adopts them as its Area Action Plan:
· Domain of Deprivation: Education, Skills and Training (with attention to early years and school leavers)
· Corporate Plan Aims: An Enjoyable Place to Live, Work and Study, A Healthy Community, A Sustainable Environment
Reason: Priorities provide the basis of an action plan that will enable the Area Committee to clearly communicate its vision and priorities for the area and will help demonstrate how its budget is being allocated to deliver the priorities set for the area.
Dates of Future Meetings for 2019/20 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm:
All meetings to be held at Ransomes Sports Pavilion, Sidegate Avenue IP4 4JJ:
· Thursday 25 July 2019
· Thursday 19 September 2019
· Thursday 28 November 2019
· Thursday 23 January 2020
· Thursday 19 March 2020
that the remaining meetings for 2019/20 be held at Ransomes Sports Pavilion, Sidegate Avenue, IP4 4JJ as per the following dates:
· Thursday 25 July 2019
· Thursday 19 September 2019
· Thursday 28 November 2019
· Thursday 23 January 2020
· Thursday 19 March 2020