Agenda and draft minutes

South East Area Committee
Wednesday 13th March 2019 7.00 pm

Venue: Murrayfield Primary Academy, Nacton Road, Ipswich, IP3 9JL

Contact: Ainsley Gilbert  01473 432510 / Email: ainsley.gilbert@ipswich.gov.uk

Items
No. Item

76.

Apologies for Absence

Minutes:

Apologies for absence were received from SCC Councillors Gaylard and Clements.

77.

Unconfirmed Minutes of the Previous Meeting pdf icon PDF 85 KB

Minutes:

Resolved:

 

that the Minutes of the meeting held on 16 January 2019 be signed as a true record.

78.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the order of business be confirmed as printed on the Agenda.

79.

Declarations of Interest

Minutes:

There were no declarations of interest.

80.

To Confirm the Venues of Future Meetings

Future meetings and venues are proposed to be:

 

·      Wednesday 29 May 2019, 7pm – All Hallows Church Hall, Landseer Road, IP3 0JH

·      Wednesday 10 July 2019, 7pm – Holywells Ward

·      Wednesday 4 September 2019, 7pm – Priory Heath Ward

·      Wednesday 6 November 2019, 7pm – Gainsborough Ward

·      Wednesday 8 January 2019, 7pm – Holywells Ward

·      Wednesday 4 March 2019, 7pm – Priory Heath Ward

 

Minutes:

Resolved:

 

that the meetings and venues be confirmed as follows:

·      Wednesday 29 May 2019, 7pm – All Hallows Church Hall, Landseer Road, IP3 0JH

·      Wednesday 10 July 2019, 7pm – Holywells Ward

·      Wednesday 4 September 2019, 7pm – Priory Heath Ward

·      Wednesday 6 November 2019, 7pm – Gainsborough Ward

·      Wednesday 8 January 2019, 7pm – Holywells Ward

·      Wednesday 4 March 2019, 7pm – Priory Heath Ward

 

81.

Chair's Update on Actions From Previous Meetings

Minutes:

81.1      The Chair reported that a handout was available at the meeting with updates on, and responses to, actions raised at previous meetings.

82.

Responses to Public Questions and Open Discussion on Local Issues

Minutes:

82.1      A resident explained that there continued to be an issue with parking on Cliff Lane near the junction with Holywells Road. Over the past 6 months the situation was said to have worsened and the resident said that he now considered it to be dangerous, especially for buses turning up Cliff Lane.

 

82.2      Councillor Harsant commented that the situation was indeed dangerous and needed to be looked at by Suffolk County Council. The Chair noted that the Division Councillor, Councillor Clements had sent her apologies for the meeting and agreed to raise the issue with her. SCC Councillor West noted that as the Upper Orwell Crossings project had been cancelled the necessary improvements could no longer be made as part of that scheme and so he agreed to raise the issue with officers and report back to the next South East Area Committee meeting.

 

82.3      A resident noted that a request for a pedestrian crossing on Nacton Road near to Queen’s Way had been made many years ago but that the need for a crossing had grown and asked whether this could be considered. SCC Councillor Quinton agreed to look into this issue.

83.

SEAC/18/28 Policing Update pdf icon PDF 50 KB

Additional documents:

Minutes:

83.1      Councillor Barber reported that unfortunately the Police were unable to be present at the meeting. Councillor Barber read a brief statement from the Police explaining that there had been a focus on Anti-Social Behaviour in the Duke Street Area, that the coming week would be Operation Sceptre which focussed on Knife Crime, and that there had been a spate of thefts from motor vehicles and so the Police wanted to remind residents of the need to remove valuables from vehicles.

 

83.2      A resident noted that a meeting had been arranged to discuss facilities for young people which had given the venue as ‘the tree’ and asked where this was. Councillor Barber explained that this was a tree on Packard Avenue close to Tavis Spencer-Aitkens family’s home.

 

83.3      Councillor Cook expressed concern that in the last 3 months reported crime had increased by 8%, and was increasing more quickly than similar towns and the rest of Suffolk. Councillor Cook questioned whether Suffolk Constabulary were prioritising Ipswich sufficiently.

84.

Update from Murrayfield Primary Academy

Minutes:

84.1      The Principal, Mr Winn, explained that 40% of Murrayfield Primary Academy’s pupils came from a disadvantaged background, with around a third of pupils having English as a second or additional language. Mr Winn explained that the Paradigm Trust now ran the school and that the trust’s purpose was to invest in young people’s education, improve schools and give children every opportunity they could. Mr Winn noted that investment was being made in the fabric of the school, with £300,000 being spent on a new roof for one of the buildings. Mr Winn also explained that the school ran a swimming pool, which three other local schools made use of.

 

84.2      Mr Winn explained that staff and pupils were working hard to improve outcomes and that in 2017-18 50% of pupils had made expected progress in Reading, Writing and Maths whereas in 2015-16, before the school had become an academy, only 16% of pupils had made this level of progress.

 

84.3      Mr Winn listed a few highlights, noting particularly:

-       An opportunity pupils had had to perform at Snape Maltings;

-       The Take 5 Challenge which focussed on improving pupils’ wellbeing;

-       The establishment of a School Council to give pupils a voice.

 

84.4      Councillor Connelly asked how the Academy engaged with parents. Mr Winn explained that the Academy Council included parents which allowed them to contribute to the school’s governance. There was also an active friends group who put on activities over the year. Mr Winn explained that the school now sent out paper copies of letters as there were more likely to be read by parents.

 

84.5      A local resident asked how far pupils travelled to get to the school. Mr Winn explained that some pupils travelled from over two miles away, generally because the school often had spaces available. Mr Winn commented that as the school’s reputation improved the distance travelled by pupils was likely to fall.

 

84.6      A resident commented that they were very impressed with the changes at the school since they had attended.

 

84.7      A resident asked whether cooking could be taught at the school. Mr Winn explained that the school did not have appropriate facilities for teaching cooking, but that PSHE lessons included teaching on food and healthy eating. Some pupils were also able to use Ipswich Academy’s food technology suite. Mr Winn noted that at a recent food tasting event as part of the award of a new catering contract pupils had asked pertinent questions about food waste, food miles and fresh cooking. Mr Winn also explained that the school ran a breakfast club which was partially subsidised by the school.

 

84.8      A resident asked what support was given to pupils who had English as a second or additional language. Mr Winn explained that the school employed specialist staff to assist these pupils and that small group sessions were held to support them. The school’s aim was to get children speaking English as soon as possible in order that they could fully  ...  view the full minutes text for item 84.

85.

SEAC/18/29 Proposed Bus Stop Clearways pdf icon PDF 122 KB

Additional documents:

Minutes:

85.1      Michael Newsham, Integrated Transport Officer, explained that the Council had a longstanding programme of installing raised kerbs to make buses more accessible for disabled people. Bus stop clearways were also proposed where parking was preventing buses from accessing stops. Mr Newsham noted that residents were often concerned about the loss of on street parking where a bus stop clearway was introduced but noted that there was no right to park on the highway and that parking in the spaces lost was preventing stops from being accessed.

 

85.2      Mr Newsham explained that it was proposed to install a raised kerb at the outbound bus stop at 391/393 Felixstowe Road but that owing to existing dropped kerbs, installation at the present location was not possible. It was therefore proposed that the bus stop be relocated to outside 365 Felixstowe Road. A bus stop clearway in force from 7am to 7pm was also proposed to ensure that passengers could make use of the new raised kerb. No comments were made on this proposal.

 

85.3      Mr Newsham introduced the first proposal on Nacton Road, explaining that it was proposed to introduce a clearway restriction at the bus stop outside 176 Nacton Road.

 

85.4      A resident raised concerns that introducing the clearway would increase the amount of road space available and encourage inappropriate overtaking. The resident noted that there was another bus stop nearby and that the stop was only infrequently used, with removal of the stop having previously been considered. The resident also raised concerns about the impact of the proposal on available car parking.

 

85.5      Mr Newsham explained that the removal of the stop had indeed been proposed as part of a wider realignment of stops in the area. The proposals had been objected to, albeit only by 1 resident, and that having considered the issue, the South East Area Committee had decided to retain the stop. Mr Newsham commented that the proposal did not change the distance of the bus stop from the junction with Hatfield Road and so concerns about inappropriate overtaking would be equally applicable whether a clearway was installed or not. SCC Councillor Quinton agreed to look into the concerns residents had raised about road safety in the area.

 

85.6      A resident said that he was concerned that people would park closer to the Hatfield Road junction. Mr Newsham explained that there were already double yellow line waiting restrictions at this junction to protect drivers’ sightlines.

 

85.7      A resident commented that it was unlikely that the stop would be used by a wheelchair user or someone with a pushchair as there was nowhere nearby to safely cross Nacton Road. Mr Newsham explained that the bus company had made a complaint about access to the stop the Council needed to respond to that.

 

85.8      Mr Newsham introduced the second proposal on Nacton Road, explaining that it was proposed to introduce a clearway restriction at the bus stop outside 291 Nacton Road.

 

85.9      A resident commented that it would be  ...  view the full minutes text for item 85.

86.

SEAC/18/30 Funding Request: Nacton Road Community Fund - 4YP Nacton Girls' Group pdf icon PDF 113 KB

Minutes:

86.1      This item was deferred as the representative of 4YP was unable to attend the meeting to explain the request.

87.

SEAC/18/31 Funding Request: Murrayfield Primary Academy 'Mammoth Sleepover' at Ipswich Museum pdf icon PDF 779 KB

Minutes:

87.1      Mr Winn, Principal of Murrayfield Primary Academy, explained that the scheme intended to take a group of 90 pupils from years 4 and 5 for a sleepover at the Ipswich Museum. The aim of the sleepover was to get pupils to appreciate the museum and to learn about their town; it was also hoped that pupils would enjoy their visit to the museum and take their parents. Mr Winn explained that the funding requested would cover many of the costs of the trip and that the sleeping mats purchased would be retained by the Museum to make such events cheaper to organise in the future.

 

87.2      Councillor Maguire asked whether the school had ever taken part in a similar trip. Mr Winn said that this would be the first time that such an event had been run.

 

87.3      A resident asked whether the Ipswich Museum would have suitable facilities to host a sleepover. Simon Lanning, Community Engagement Officer, explained that this had been considered at length, and that facilities were thought to be sufficient for the programme planned. Mr Lanning noted that Girlguiding Ipswich had previously held a sleepover at the museum.

 

Resolved:

 

that the South East Area Committee approve the allocation of £2,040 from the 2018/19 South East Area Committee Budget to Murrayfield Primary School to enable three classes to take part in a ‘Mammoth Sleepover’ overnight visit to Ipswich Museum.

 

Reason: To allow children aged 8-10yrs in the Nacton area to access a unique cultural experience.

88.

SEAC/18/32 Service Request: Nacton Road Community Fund - Park Gym Activation Activities pdf icon PDF 862 KB

Minutes:

88.1      Andrew Wilesmith, Sports and Leisure Manager, explained that a Park Gym had recently been installed at St Augustine’s Recreation Ground. Funding was being requested to run sessions to ensure that this equipment was well used and that young people and inactive people were encouraged to use it. Mr Wilesmith explained that GPs, the police and other relevant agencies would be invited to refer people for sessions at the park gym with a professional trainer.

 

88.2      Councillor Connelly asked how the sessions would be arranged. Mr Wilesmith explained that there would be two sessions per week on Tuesdays and Fridays, one for young people and one for less active people. People would either be referred to the service or could sign up directly, including at the sessions. Mr Wilesmith confirmed that there was no limit on the number of sessions which could be attended as this would help to build habits, however, trainers would be able to discuss continued attendance with participants if demand became unmanageable.

 

88.3      Councillor Knowles asked what the Edinburgh-Warwick Wellbeing model was. Mr Wilesmith explained that it was an academic survey model which ensured that data collected was robust. The model focussed on whether people would recommend participation.

 

88.4      A resident asked whether a similar scheme had been run locally before. Mr Wilesmith said that this would be a new initiative for Ipswich, but that similar schemes had been run in Tower Hamlets.

 

88.5      A resident asked whether there would be any cost to participants. Mr Wilesmith confirmed that sessions would be free.

 

88.6      A resident asked what would happen if a member of the public was using a piece of equipment during the session. Mr Wilesmith explained that trainers would build sessions around both individuals and the equipment available at the time.

 

Resolved:

 

that the South East Area Committee approve the allocation of £4,610.92 from the Nacton Road Community Fund to the Sports and Leisure service for the provision of the Park Gym Activation project.

 

Reasons:

-       To ensure the investment spent on the gym equipment is well used through regular usage of the equipment.

-       To offer alternative and accessible ways for the local community to be more active and help young people to stay away from other less-healthy activities.

89.

SEAC/18/33 Service Request - Summer Holiday Activities Programme pdf icon PDF 56 KB

Additional documents:

Minutes:

89.1      Andrew Wilesmith, Sport and Leisure Manager, explained that the Summer Holiday Activities Programme had been running for many years, with generous support from Ipswich Borough Council’s Area Committees. Mr Wilesmith explained that owing to the need to align the scheme with the free iCard offer the programme for 2019 had not yet been completed, although the activities on offer were unlikely to change significantly.

 

89.2      Mr Wilesmith explained that a new element of the programme for 2019 was the development of a Leadership programme which would give young people sports leadership qualifications, enabling them to run activities and improving employability.

 

89.3      Mr Wilesmith explained that sessions would be advertised through social media, as well as more traditional mediums to ensure that residents knew about the great activities on offer. Officers would also engage with other agencies in the town to make sure that they could signpost people to the programme.

 

89.4      Councillor Harsant asked whether all Area Committees were being asked for funding. Mr Wilesmith confirmed that reports were being taken to each of the Council’s 5 Area Committees to request funding.

 

89.5      Councillor Harsant asked whether any activities could be run in Holywells Park during the 2019 programme. Mr Wilesmith explained that owing to the number of Family Fun Days held in Holywells park in 2018 this had not been possible but that it would be considered for 2019.

 

89.6      A resident asked whether any activities could be offered on the Ravenswood Estate. Mr Wilesmith agreed to discuss this with the resident after the meeting.

 

Resolved:

 

that the South East Area Committee approve a forward allocation of £2,960 to the Sports and Leisure Service from the 2019/20 South East Area Committee budget to fund the 2019 Jumpers for Goalposts programme.

 

Reason: The Jumpers for Goalposts programme has increased participation numbers over the last 4 years and this allocation will allow young people across the town to participate in physical activity over the summer.

90.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

90.1      The Chair commented that the South East Area Committee had had a very busy year, with lots of interesting and useful discussions. The Chair reported that Councillor Knowles had decided to stand down from the Council at the next election and thanked him for his many years of service as a Councillor and particularly as Chair of the South East Area Committee.

 

90.2      Councillor Knowles thanked Councillor Barber for her kind words and explained that recently he had been working to help residents with parking issues and trying to get Suffolk County Council to address the issues.

 

90.3      Councillor Parry reported that she had been dealing with parking and traffic issues around Rosehill Road and Cliff Lane.

 

90.4      Councillor Handley explained that she had been investigating issues around Pipers Vale School and had met with parents, neighbours and the school.

 

90.5      Councillor Connelly said that he had visited the Creative Computing Club and that take up of the scheme funded by the South East Area Committee had been very good, with some individual success stories.

 

90.6      Councillor Harsant explained that Anti-Social Behaviour in the Duke Street area had reduced slightly thanks to the work of the Police and Ipswich Borough Council officers. There remained issues with tailgating allowing people access to blocks and with continued Anti-Social Behaviour in some communities.

91.

SEAC/18/34 Area Committee Financial Update pdf icon PDF 51 KB

Additional documents:

Minutes:

91.1      Ian Blofield, Ian Blofield, Head of Housing and Community Services, reported that at the start of the meeting, the South East Area Committee had an unallocated budget of £2,064.58. Following the commitment of £2,040 arising from the approved funding request the unallocated South East Area Committee budget was now £24.58.

 

Resolved:

 

that the financial statement at Appendix 1 of the report be noted.

 

Reason: To provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities in its action plan.