Agenda and draft minutes

Shared Revenues Partnership Joint Committee
Wednesday 7th November 2018 4.00 pm

Venue: Gipping Room, Grafton House

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

23.

Apologies for Absence

Minutes:

Apologies for Absence were received from Councillors D Haley, J Osborne and B Rudkin.

24.

Minutes of the Meeting held on 5 September 2018 pdf icon PDF 69 KB

Minutes:

RESOLVED:

 

that the Minutes of the meeting held on 5 September 2018 be signed as a true record.

25.

To Confirm or Vary the Order of Business

Minutes:

RESOLVED:

 

that the Order of Business be confirmed as printed on the Agenda.

26.

Declarations of Interest

Minutes:

There were no declarations of interest.

27.

To Confirm an Additional Meeting of the Shared Revenues Partnership Joint Committee on Tuesday 11 December 2018 at 4pm in the Gipping Room

In order to agree the SRP budget for 2019/20 and partnership contributions before the end of 2018.

 

Meetings for the rest of the municipal year remain unchanged:

·         Wednesday 16 January 2019, 4pm

·         Wednesday 13 March 2019, 4pm

 

Minutes:

27.1      There was a debate on whether the January meeting of the Committee would be required if the additional meeting in December was held. The need to discuss Quarter 3 figures at the January meeting was noted.

 

RESOLVED:

 

a)            that the additional meeting to be held on Tuesday 11 December 2018 at 4pm be confirmed.

b)           that the dates and times of the January and March meetings be noted.

28.

SRP/18/07 Shared Revenues Partnership - Service Report pdf icon PDF 184 KB

Additional documents:

Minutes:

28.1      The Operations Manager – Benefits and Business Support, Amy Mayes, reported that there had been some delays as a result of customers awaiting a Universal Credit decision. The number of pieces of work processed had risen by 6,000 compared to the same point in 2017/18, this increase was mostly as a result of national fraud initiatives.

 

28.2      Ms Mayes explained that the level of Local Authority Error remained significantly below the threshold at which full subsidy may be lost. The live caseload had reduced since the introduction of Universal Credit. Ms Mayes reported that the Government had announced that the roll-out of Universal Credit was to be slowed, with changes of circumstances no longer causing claimants to be moved away from legacy benefits. A managed migration was planned, but the timetable for this suggested that the soonest it would happen would be Autumn 2020.

 

28.3      Ms Mayes reported that the level of spending on Discretionary Housing Payments continued to be on course to exceed the reduced grant allocated by the Government. Ipswich Borough Council had agreed to allocate additional funding to Discretionary Housing Payments for 2018/19. A revised Discretionary Housing Payments Policy had been prepared for the Committee’s approval, which sought to reduce reliance on Discretionary Housing Payments.

 

28.4      Councillor Patrick asked whether the uncertainty around the migration to Universal Credit was affecting the Shared Revenues Partnerships ability to plan. Ms Mayes explained that the reduction in the number of triggers to move a claimant to Universal Credit meant that there would continue to be higher numbers of people claiming legacy benefits through the partnership. There had however always been a level of uncertainty about the transfer to Universal Credit and business planning had reflected this.

 

28.5      Councillor Ellesmere asked whether the continuation of legacy benefits would mean that the partnership would have to continue to process high volumes of change of circumstances work. Ms Mayes confirmed that this was the case, although she explained that the biggest challenge was the impact of Universal Credit decisions on Council Tax Reduction claims.

 

28.6      Councillor Whitehead asked for more information regarding the changes to the Verify Earnings and Pensions initiative. Ms Mayes explained that at present pieces of work were fed into a portal, where they were ordered by the potential for overpayments. The changes to the system would mean that tasks would be fed directly into processing systems, which might increase the volume of work and would remove officers control over what was processed.

 

28.7      Councillor Guthrie asked whether there were sufficient jobs to allow people to go into work. Ms Mayes explained that the local labour market had quite a large number of seasonal workers but that the level of employment had been reasonably steady over the past few years. There was an issue with people moving to Ipswich to try to find work and failing to secure employment.

 

28.8      Councillor Meudec noted that Zero Hours Contracts would lead to more changes of circumstances than traditional employment.

 

28.9      Councillor  ...  view the full minutes text for item 28.

29.

SRP/18/08 Forward Plan pdf icon PDF 74 KB

Minutes:

RESOLVED:

 

that the report be noted.

30.

Exclusion of Public

To exclude the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it is likely that if members of the public were present during this item there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 

Minutes:

RESOLVED:

 

that the public (including the Press) be excluded from the meeting during consideration of the remaining items of business under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as was likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 


 

NOT FOR PUBLICATION

 

31.

Unconfirmed Exempt Minutes of the Meeting held on 5 September 2018

32.

SRP/18/09 Revenues Update