Agenda and minutes

Executive - Tuesday 11th July 2017 6.00 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Jan Robinson  01473 432510

Items
No. Item

29.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Rudkin, Councillor Ross and Councillor Cenci.

30.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 123 KB

To consider the Minutes of the meeting held on 19 June 2017.

Minutes:

It was RESOLVED:

 

that the Minutes of the meeting held on 19 June 2017 be signed as a true record.

31.

To Confirm or Vary the Order of Business

Minutes:

It was RESOLVED:

 

that, subject to Item 7 (E/17/19), Items 8 and 13 (E/17/20) being deferred, the Order of Business be confirmed as printed on the Agenda.

32.

Declarations of Interest

Minutes:

There were no declarations of interest.

33.

E/17/17 Ipswich Borough Council Housing Strategy pdf icon PDF 120 KB

Portfolio Holder – Councillor Neil MacDonald

 

The Ipswich Borough Council Housing Strategy is out of date and a new draft Strategy has been developed. This report outlines the proposal for a new Housing Strategy 2017-22. The report recommends that Executive:

·                Considers and approves the draft Housing Strategy for public consultation;

·                Agrees that the draft Housing Strategy be subject to a public consultation exercise starting in July which will include consideration by full Council at its meeting on 20 September 2017;

·                Agrees to receive and consider the outcome of the public consultation and Council’s comments before adopting the Housing Strategy.

Additional documents:

Minutes:

33.1 Councillor MacDonald introduced the report and informed Executive that

        the report outlined the process for developing a new Housing Strategy

        and the associated public consultation.

 

33.2 Commenting further, Councillor MacDonald went on to say that the new

        Housing Strategy identified four key priorities:-

 

·                     Enabling building of houses of all tenures

·                     Improving the quality of existing housing, especially private rented

·                     Meeting the housing needs of all communities and meeting the challenges of an ageing  population

·                     Prevention of homelessness and rough sleeping

 

33.3 Councillor Jones stated that she was pleased to see that the privately

        rented sector was included in the priority for improving the quality of 

        existing housing.

 

It was RESOLVED:

 

(i)           that the draft Housing Strategy (at Appendix 1 of the report ) be approved for public consultation and consideration by full Council, and the Head of Housing and Community Services be  authorised to take all necessary steps to consult on the Strategy, including making any minor amendments as necessary prior to consultation.

 

Reason: To enable an informed decision on the content of a new Housing Strategy

 

(ii)          that, subject to (i) above, Executive notes that the draft Housing Strategy will be considered by full Council at its meeting on 20 September 2017.

 

Reason: To ensure all Councillors are able to influence the Strategy

 

(iii)         that the Head of Housing and Community Services  be authorised to analyse the results of consultation and bring a further report with the revised Strategy to Executive.

 

Reason: To enable the results of consultation to be considered and a final Strategy to be adopted

34.

E/17/18 Self-Build and Custom House Building - Fulfilling Local Authority Duties & Responsibilities pdf icon PDF 194 KB

Portfolio Holder – Councillor Carole Jones

 

The Government has introduced new regulations in relation to Self-build and Custom Housebuilding Registers. This report outlines how these regulations affect our duties with regard to self-build and custom housebuilding and sets out recommendations regarding the opportunities to more effectively manage access to the Self-Build and Custom Housebuilding Register.

 

It is recommended that the Council introduces a more robust approach to how the Council manages its obligations to meet the legal requirements associated with self-build and custom housebuilding through the introduction of a ‘local connection test’ and proof of financial ability to both purchase and build the self-build or adapt the custom build home in order to sit on the proposed two part self-build and custom build Register.

 

This will enable the Council to better identify the ‘need’ for this form of housing tenure and by implication better assess our legal requirement to provide serviced land to meet this need within three years of each ‘base period’.

 

The responsibility for this function rests with Planning and Development, but will require appropriate input from other services to ensure an effective management of the Register and delivery of serviced land.

Minutes:

34.1    Councillor Jones introduced the report and informed Executive, that following the introduction of new regulations in relation to Self-build and Custom Housebuilding Registers, the report outlined how the regulations affected the Council’s duties with regard to self-build and custom housebuilding. It was recommended that the Council introduce a more robust approach through the introduction of a ‘local connection test’ and a proof of financial ability to both purchase and build the self-build or adapt the custom build home, in order to be registered on the proposed two part self-build and custom build register. A £100 annual fee to remain on the register was also proposed.

 

34.2    Councillor Lockington submitted the following question to Executive under Standing Orders Part 3 Section 3 Paragraph 3.5:-

 

“Once you have built your Self-Build house and moved in, is there anything in law to say how long you have to live in it before you can sell it on? Could you sell and get back on the list again?”

 

34.3    In response the Operations Manager for Planning and Development confirmed that there was nothing in the legislation as far as could be seen, about how long anyone had to live in a self-build house other than it should be their main residence. Community Infrastructure Levy (CIL) regulations are already in existence around a minimum occupation of three years, in the Borough’s case as it does not have a CIL in place it could use a Section 106 agreement via the planning permission to place conditions on it being a main residence and a minimum number of years in occupation. If the land were Council owned then control could also be exercised through the sale contract.

 

It was RESOLVED:-

 

(i)        that the adoption of a ‘local connection test’ and proof of financial ability to both purchase and build the self-build or adapt the custom build home in order for applicants to be placed on the Part 1 of the self-build and custom build Register be approved.

 

Reason: So that the Council can ensure which individuals on the Register are able to fulfil the ability to build and that they have suitable connections with the Borough.

 

(ii)       that a review of the Register and creation of a Part 1 and Part 2 (Part 1 being those who comply with all the criteria set to be entered on the Register and Part 2 be formed of those who conform with all criteria except the local connection test) be approved.

 

Reason: In order to comply with the Self-Build/Custom Build Regulations if a more robust approach to a ‘local connection test’ is applied to the Register.

 

(iii)      that the introduction of a flat rate of £100 to be applied to individuals (or £100 each for group member) for inclusion on the Register to be paid on an annual basis and that Officers be authorised to administer costs in accordance with a charging policy which will be developed for this purpose be approved.

 

Reason: In order to meet  ...  view the full minutes text for item 34.

35.

E/17/19 Environmental Health Enforcement Policy pdf icon PDF 131 KB

Portfolio Holder – Councillor Alasdair Ross

 

This report explains the requirements for the Council to have an enforcement policy which sets out how the Council will address non-compliance with legislation across its Environmental Health functions and requests Executive approves the revised Enforcement Policy attached at Appendix 1.

Additional documents:

Minutes:

This item was deferred.

36.

E/17/20 Sproughton Enterprise Park - Infrastructure Consultant Appointment pdf icon PDF 111 KB

Portfolio Holder – Councillor David Ellesmere

 

To enable infrastructure works to commence at Sproughton Enterprise Park, consultants need to be engaged to develop and design the scheme, ready for tender to contractors. This report recommends to Executive the appointment of said consultancy.

 

Executive are asked to appoint the supplier identified in exempt Appendix 1.

Minutes:

This item was deferred.

37.

E/17/21 Provision of Security Services pdf icon PDF 114 KB

Portfolio Holder – Councillor Bryony Rudkin

 

This report sets out the background, process utilised and results of a request for proposals for Ipswich Borough Council’s requirements for the provision of Show & EventsSecurity Services at the Regent Theatre, Corn Exchange, Town Hall and for the Ipswich Borough Council events programme; there will also be provision within the contract for ad hoc arrangements.

 

The report recommends contracting with Supplier A (as set out in Exempt Appendix 1) for the Show & Event Security contract, which will be financed from existing budgets for a period of two years with the option to extend for one further year, subject to performance.

Minutes:

It was RESOLVED:-

 

That the Head of Culture & Environment, in consultation with the Operations Manager for Legal Services be authorised, to contract with Supplier A, as referred to in the Exempt Appendix 1 of the report, for the provision of Show & Event Security for a period of two years from 1st September 2017, to be extended for one year subject to satisfactory annual performance, funded from the existing budget provision.

 

Reason: The supplier listed is capable of meeting the Council’s requirements and their tender is the most economically advantageous for the Council.

38.

E/17/22 Human Resource Information System pdf icon PDF 114 KB

Portfolio Holder – Councillor Martin Cook

 

This report details the work that has been carried out to procure a

Human Resource Information System (HRIS). Executive is asked to approve the acceptance of the outcome of the tender to procure a Human Resource Information System.

Minutes:

38.1 Councillor Cook introduced the report and informed Executive that

        originally it was planned to procure a combined HR/finance system as it

        was felt that there were some benefits in doing this. However after the

        market was investigated fully, no suitable option was found. It was

        therefore decided to progress separately via a framework agreement to

        provide a replacement HR information system.

 

It was RESOLVED:-

 

That the acceptance of the tender submitted by the contractor listed as Supplier A in exempt Appendix 1 of the report be approved and the Head of People and Governance, in consultation with the Operations Manager for Legal Services, be authorised to enter into a contract with the recommended contractor as set out in the report. 

 

Reason:  The tender submitted by the recommended contractor was the most economically advantageous to the Council in accordance with the criteria set out in the tender documents.

39.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

Minutes:

It was RESOLVED:-

 

that the public (including the press) be excluded from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of the Schedule 12A of the Local Government Act 1972 (as amended).

 


 

NOT FOR PUBLICATION

40.

Unconfirmed Exempt Minutes of Previous Meeting

41.

E/17/20 Sproughton Enterprise Park - Infrastructure Consultant Appointment - Exempt Appendix

Portfolio Holder – Councillor David Ellesmere

42.

E/17/21 Provision of Security Services - Exempt Appendices

Portfolio Holder – Councillor Bryony Rudkin

43.

E/17/22 Human Resource Information System - Exempt Appendix

Portfolio Holder – Councillor Martin Cook

44.

E/17/23 Disposal of land and/or premises at Sproughton Enterprise Park, North West Ipswich

Portfolio Holder – Councillor David Ellesmere

45.

E/17/24 Reserved Matters relating to any Council-owned Company

Portfolio Holder – Councillor David Ellesmere