Agenda and minutes

Council - Wednesday 8th January 2020 6.00 pm

Venue: Council Chamber, Town Hall, Ipswich

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

32.

Apologies for Absence.

Minutes:

Apologies for Absence were received from Councillors Carnall, Darwin, Gardiner, Trenchard, Vickery and Xhaferaj.

33.

To Confirm the Minutes from the Previous Council Meeting. pdf icon PDF 71 KB

Minutes:

It was RESOLVED:

 

that the Minutes of the meeting held on 18 September 2019 be signed as a true record.

34.

To Confirm or Vary the Order of Business on the Agenda.

Minutes:

It was RESOLVED:

 

that the Order of Business be as printed on the agenda.

35.

To Receive any Declarations of Interest.

Minutes:

There were no Declarations of Interest.

36.

Mayor's Communications. pdf icon PDF 208 KB

Minutes:

The Mayor noted that her communications had been circulated and highlighted the upcoming charity events including the Burns Night Supper on 26th January, the Mayor’s Quiz on 20th February and the Mayor’s Ball on 21st March.

37.

Councillors to answer questions asked in accordance with Rules of Procedure 9. pdf icon PDF 245 KB

Minutes:

 

Question from:

Question put to:

 

Question Title:

1.

 

Councillor Cenci

 

 

Councillor Meudec

Live Streaming of Council Meetings

 

2.

 

Councillor Phillips

 

Councillor Barber

EU Flag

 

3.

 

Councillor Fisher

Councillor P Smart

Bereavement Income

 

4.

 

Councillor Fisher

Councillor P Smart

Wastesaver Income

 

5.

 

Councillor Harsant

Councillor Ross

HEARS service outside Ipswich

 

6.

 

Councillor Phillips

Councillor Barber

Parking – Card Payment Charges

 

7.

 

Councillor Xhaferaj

Councillor P Smart

Reduction in SCC funding for Verge Maintenance *

 

8.

 

Councillor Pope

Councillor P Smart

Recycling Rates

 

9.

 

Councillor T Lockington

Councillor P Smart

Fire Hazards in Green Spaces

 

10.

 

Councillor I Lockington

Councillor Jones

Ipswich Parking Strategy

 

11.

 

Councillor I Lockington

Councillor Jones

Status of Green Trails

12.

 

Councillor Holmes

Councillor Ellesmere

Working Groups

* As Councillor Xhaferaj was not present, a written response was provided.

38.

C/19/12 Ipswich Local Plan - Regulation 19 Draft. pdf icon PDF 444 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor Jones and SECONDED by Councillor Connelly:

 

     (a)     that the Head of Development be authorised to undertake formal public consultation under Regulation 19 on the Final Draft Ipswich Local Plan and supporting documents attached at Appendices 1 to 8 to report C/19/12, in accordance with the Regulations and the requirements of the Statement of Community Involvement dated March 2018. 

 

     (b)     that up until the start of the consultation period, referred to in (a) above, the Head of Development, in consultation with the Portfolio Holder for Planning and Museums, be authorised to:

 

                              i.        accept and amend the consultation documents referred to in report C/19/12 as they consider necessary following receipt and consideration of the sustainability appraisal report; and/or

 

                             ii.         amend the wording or layout of the consultation documents referred to in report C/19/12 provided that any changes are minor in nature.

 

     (c)     that the Head of Development be authorised, following consultation with the Chief Executive and the Head of Governance, to sign the updated Statement of Common Ground, included at Appendix 7 to report C/19/12, on behalf of Ipswich Borough Council.

 

     (d)     that the Head of Development be authorised, following consultation with the Chief Executive, the Head of Governance, the Leader and the Portfolio Holder for Planning and Museums, to submit the Draft Ipswich Local Plan to the Secretary of State for examination following the Regulation 19 consultation.

 

       (e)   that the Head of Development be authorised, in consultation with the Portfolio Holder for Planning and Museums, to discuss and agree to modifications necessary through the examination process.

39.

C/19/13 Council Housing Rents 2020-21. pdf icon PDF 110 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor MacDonald and SECONDED by Councillor Gage:

 

     (a)     that housing rents be increased by 2.7% for the financial year 2020/21 (1.7% Customer Price Index (CPI) plus 1%).

 

     (b)     that the charges set out for sheltered schemes at Appendix 1 to report C/19/13 be approved.

 

     (c)     that an increase of 2.7% for housing garage and hard standing rents, as set out in Appendix 2 to report C/19/13 be approved to take effect from 6th April 2020.

40.

C/19/14 Treasury Management Performance - Mid Year 2019-20. pdf icon PDF 123 KB

Minutes:

It was RESOLVED on a motion MOVED by Councillor M Cook and SECONDED by Councillor Rudkin:

 

that the Treasury Management Operations for the period 1 April 2019 to 30 September 2019 be noted.

41.

C/19/15 Strategic Overview & Scrutiny Annual Report 2018-19. pdf icon PDF 94 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor Harsant and SECONDED by Councillor Gage:

 

       (a)   that the Strategic Overview & Scrutiny Committee Annual Report 2018-2019, attached at Appendix 1 to report C/19/15, be noted.

      (b)    that the Strategic Overview & Scrutiny Committee’s Work Programme for 2019/20, attached at Appendix 2 to report C/19/15, be noted.

42.

C/19/16 Council Tax Base 2020-21. pdf icon PDF 91 KB

Minutes:

It was RESOLVED on a motion MOVED by Councillor M Cook and SECONDED by Councillor Rudkin:

 

that in accordance with report C/19/16 and the Local Authority (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Ipswich Borough Council as its Council Tax Base for the financial year 2020/21 be 38,849.

43.

C/19/17 Adoption of IHRA Definition of Anti-Semitism. pdf icon PDF 121 KB

Minutes:

It was RESOLVED on a motion MOVED by Councillor Ross and SECONDED by Councillor Chisholm:

 

that the International Holocaust Remembrance Alliance definition of antisemitism be adopted as the working model for challenging and confronting incidents of this form of hate crime and racism.

44.

C/19/18 Establishment of an Independent Remuneration Panel. pdf icon PDF 105 KB

Minutes:

It was RESOLVED on a motion MOVED by the Mayor:

 

       (a)   that an Independent Remuneration Panel be established as detailed in report C/19/18, with the terms of reference listed in appendix 1 to that report;

      (b)   that the Head of Governance be authorised to make arrangements to recruit and appoint to the Panel as detailed in report C/19/18;

       (c)   that Panel members be remunerated as detailed in report C/19/18.

45.

To Consider nominations/changes of Councillors to serve on Committees, Panels, Working Groups and Outside Bodies.

Minutes:

It was RESOLVED:

 

     (a)     that Councillor Adam Rae be appointed to replace Councillor John Cook as a member of the Planning and Development Committee.

 

     (b)     that Councillor Adam Rae be appointed to replace Councillor Stephen Connelly as a member of the Audit and Governance Committee.

 

     (c)     that Councillor Lucy Trenchard be appointed to replace Councillor Helen Armitage as a member of the Planning and Development Committee, and that Councillor Helen Armitage be appointed as a named substitute on that committee (to replace Councillor Lucy Trenchard).