Agenda and draft minutes

Council
Wednesday 24th July 2019 6.00 pm

Venue: Grand Hall, Corn Exchange

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

9.

Apologies for Absence.

Minutes:

Apologies for Absence were received from Councillors Grant and Rudkin.

10.

To Confirm the Minutes from the Annual Meeting of Council. pdf icon PDF 80 KB

Minutes:

It was RESOLVED:

 

that the Minutes of the Annual Meeting of Council held on 15 May 2019 be signed as a true record.

11.

To Confirm or Vary the Order of Business on the Agenda.

Minutes:

It was RESOLVED:

 

that the order of business as printed on the agenda be confirmed.

12.

To Receive any Declarations of Interest.

Minutes:

Item 13, C/19/09, Proposed Changes to the Constitution

 

Councillor Gardiner, as a Director of Ipswich Buses, declared a non-pecuniary interest in this item.

 

Councillor Kreidewolf, as a Director of Ipswich Borough Assets, Handford Homes, Ipserv and Ipserv Direct, declared a non-pecuniary interest in this item.

 

Councillor I Lockington, as a Director of Ipswich Buses, declared a non-pecuniary interest in this item.

 

Councillor Riley, as a Director of Ipswich Borough Assets and Handford Homes, declared a non-pecuniary interest in this item.

 

Councillor Trenchard, as a Director of Ipserv and Ipserv Direct, declared a non-pecuniary interest in this item.

13.

Mayor's Communications. pdf icon PDF 40 KB

Minutes:

The Mayor thanked the Deputy Mayor, Councillor Riley, for her assistance in attending a number of events during a recent period of poor health. The Mayor explained that her communications had been circulated.

14.

Councillors to answer questions asked in accordance with Rules of Procedure 9. pdf icon PDF 111 KB

Minutes:

 

Question from:

Question put to:

 

Question Title:

1.

 

Mr Horner

Councillor Ross

Air Pollution

 

2.

 

Councillor I Lockington

Councillor P Smart

Street Cleaning and Weeding

 

3.

 

Councillor I Lockington

Councillor Ross

Public Spaces Protection Order

 

4.

 

Councillor Pope

Councillor MacDonald

Council Home Building

 

5.

 

Councillor Cenci

Councillor MacDonald

Mental Health Support for Homeless People

 

6.

 

Councillor Xhaferaj

Councillor Barber

Season Tickets at Crown Car Parks

 

7.

 

Councillor Harsant

Councillor Jones

Benches at Orwell Quay

 

8.

 

Councillor Phillips

Councillor Jones

Tree near Giles Statue

 

9.

 

Councillor Vickery

Councillor P Smart

Public Donation of Trees

 

10.

 

Councillor Fisher

Councillor P Smart

Weeds on Pavements and Kerbsides*

 

* This question was not asked by agreement between Councillors P Smart and Fisher as it was responded to as part of the response to question 2.

15.

C/19/03 To Consider a Report from Councillor N Macdonald on the Ipswich Borough Council Housing Strategy 2019-24. pdf icon PDF 123 KB

Additional documents:

Minutes:

15.1      Councillor MacDonald introduced the report, explaining that the Housing Strategy was being revised as a result of a Government requirement for separate Housing and Homelessness Strategies.

 

15.2      Councillor MacDonald highlighted the key priorities in the strategy which were: enabling building of houses of all tenures; improving access to and the quality of existing housing; meeting the housing needs of all communities and meeting the challenges of an ageing population, and; prevention of homelessness and rough sleeping.

 

15.3      Councillor MacDonald explained that the Council would work to build more housing and also enable others to do so as well as working with Private Sector Landlords to improve standards and get empty homes back into use. Councillor MacDonald also noted that an assessment of the needs of older tenants was being carried out which would guide decisions on housing for this group of residents.

 

15.4      Councillor Fisher said that the aims of the strategy were laudable but commented that the action plan lacked sufficient measurable targets. Councillor Fisher noted that Ipswich had become more deprived between 2010-2015 using the indices of multiple deprivation measure. Councillor Fisher commented that an even greater focus needed to be given to meeting the housing needs of Ipswich’s ageing population and suggested that a residency requirement be introduced into the Council’s allocation policy so that Council houses were given to local people.

 

15.5      Councillor I Lockington commented that further work to improve standards in the private rented sector was important and hoped that the new strategy would allow this to be done. Councillor I Lockington also commented that dementia, disability and mental health issues needed to be taken into consideration when building new homes.

 

15.6      Councillor Pope commented that the action plan did not include sufficient time limited and measurable targets to enable the administration to be held to account.

 

15.7      Councillor Holmes asked that the personal data of foreign rough sleepers not be shared with the Home Office to protect people from the results of the Government’s hostile environment policy.

 

15.8      Councillor Cenci commented that an increased number of Shared Ownership properties would be good for those younger people trying to get onto the housing ladder.

 

It was RESOLVED on a motion MOVED by Councillor MacDonald and SECONDED by Councillor Gage:

 

that the draft Housing Strategy 2019-24 be noted and that the comments on the draft Strategy be taken into account by Executive prior to the adoption of the Strategy.

16.

C/19/04 To Consider a Report from Councillor C Jones on the Ipswich Town Centre and Waterfront Public Realm Strategy Supplementary Planning Document. pdf icon PDF 2 MB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor Jones and SECONDED by Councillor Gardiner:

 

a)           that Option 1, as detailed in paragraph 4.1 of report C/19/04, be approved and that the draft Ipswich Town Centre and Waterfront Public Realm Strategy Supplementary Planning Document be approved for formal adoption as a Supplementary Planning Document.

 

b)           that, up to and during the time of publication on the IBC website, the Planning and Development Operations Manager be authorised to make minor changes to the wording or layout of the documents referred to in resolution a), provided that the changes do not materially change the meaning of the adopted document.

17.

C/19/05 To Consider a Report from Councillor C Jones on the Ipswich Urban Characterisation Study Supplementary Planning Documents. pdf icon PDF 425 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor Jones and SECONDED by Councillor Gardiner:

 

a)           that Option 1, as detailed in paragraph 4.1 of report C/19/05, be approved and that the three Urban Character Study Supplementary Planning Documents be approved for formal adoption.

 

b)           that, up to and during the time of publication on the IBC website, the Planning and Development Operations Manager be authorised to make minor changes to the wording or layout of the documents referred to in resolution a), provided that the changes do not materially change the meaning of the adopted document.

18.

C/19/06 To Consider a Report from Councillor M Cook on the Approval of the Statement of Accounts 2018/19. pdf icon PDF 87 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor M Cook and SECONDED by Councillor Leeder:

 

a)            that the publication the Annual Statement of Accounts 2018/19, in the form circulated, be approved.

 

b)           that the Mayor be authorised to sign and date the Annual Statement of Accounts 2018/19.

 

c)            that the Section 151 Officer be delegated authority to incorporate any changes required by External Audit to the Statement of Accounts, following approval and publication.

19.

C/19/07 To Consider a Report from Councillor D Ellesmere on the Code of Corporate Governance & Annual Governance Statement 2018/19. pdf icon PDF 98 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor Ellesmere and SECONDED by Councillor Kreidewolf:

 

a)            that the Code of Corporate Governance and Annual Governance Statement for the year ended 31 March 2019 be approved;

 

b)           that the Chief Executive and Council Leader be authorised to sign and date the Annual Governance Statement for the year ended 31 March 2019.

20.

C/19/08 To Consider a Report from Councillor M Cook on Treasury Management Performance 2018/19. pdf icon PDF 136 KB

Minutes:

It was RESOLVED on a motion MOVED by Councillor M Cook and SECONDED by Councillor Leeder:

 

that the Treasury Management Operations for the period 1 April 2018 to 31 March 2019 be noted.

 

21.

C/19/09 To Consider a Report from the Monitoring Officer on Proposed Changes to the Constitution. pdf icon PDF 89 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by the Mayor:

 

that a revised Constitution, with the appendix to report C/19/09 (entitled Governance arrangements for wholly owned companies) included as an appendix to Part 3, Section 3 (Executive Functions), be adopted.

22.

To Consider nominations/changes of Councillors to serve on Committees, Panels, Working Groups and Outside Bodies.

Minutes:

It was RESOLVED:

 

a)            that Councillor Cracknell replace Councillor Gage on the East Area Housing Panel.

 

b)           that Councillor Gage be appointed as named substitute on the Suffolk Health Scrutiny Committee.

 

c)            that Councillor Holmes replace Councillor Lockington on the Planning & Development Committee.

 

d)           that Councillor Lockington replace Councillor Holmes as Substitute on the Planning & Development Committee.

 

e)            that Councillor Meudec replace Councillor M Cook on the Standing Orders/Constitution Working Group.

 

f)             that Councillor Carnall replace Councillor Fisher on the Standing Orders/Constitution Working Group.

 

g)           that Councillors Meudec (PH), Handley, Darwin, Richardson, Fisher, Phillips and Lockington be appointed to the Communities Working Group.