Agenda and minutes

Council - Wednesday 25th July 2018 6.00 pm

Venue: Council Chamber, Town Hall

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

7.

Apologies for Absence.

Minutes:

Apologies for absence were received from Councillors Carnall, Hughes, Ross and Vickery.

8.

To Confirm the Minutes from the Previous Council Meeting. pdf icon PDF 71 KB

Minutes:

It was RESOLVED:

 

that the Minutes of the meeting held on 16 May 2018 be signed as a true record.

9.

To Confirm or Vary the Order of Business on the Agenda.

Minutes:

It was RESOLVED:

 

that the order of business be confirmed as printed on the Agenda.

10.

To Receive any Declarations of Interest.

Minutes:

Agenda Item 6 – Questions asked in Accordance with Procedure Rule 9, Question 7, Number 16 Bus

 

Councillor Gardiner declared a non-pecuniary interest in this item as a Director of Ipswich Buses Ltd.

 

Councillor Inga Lockington declared a non-pecuniary interest in this item as a Director of Ipswich Buses Ltd.

 

Agenda Item 7 – C/18/02 Approval of the Statement of Accounts 2017/18

 

Councillor Kreidewolf declared a non-pecuniary interest in this item as a Director of Ipswich Borough Assets Ltd., IPSERV Ltd. and Handford Homes Ltd.

 

Councillor Riley declared a non-pecuniary interest in this item as a Director of Ipswich Borough Assets Ltd.

 

Councillor Leeder declared a non-pecuniary interest in this item as a Director of IPSERV Ltd.

 

Councillor Knowles declared a non-pecuniary interest in this item as a Director of Handford Homes Ltd.

 

Councillor Gardiner declared a non-pecuniary interest in this item as a Director of Ipswich Buses Ltd.

 

Councillor Inga Lockington declared a non-pecuniary interest in this item as a Director of Ipswich Buses Ltd.

11.

Mayor's Communications. pdf icon PDF 56 KB

Minutes:

The Mayor explained that her communications had been circulated.

12.

Councillors to answer questions asked in accordance with Rules of Procedure 9. pdf icon PDF 69 KB

Minutes:

 

Question put to:

 

Question from:

Question Title

1.

 

Councillor Ross

Councillor Cenci

Drug and Knife Problems in South West Ipswich*

2.

 

Councillor Jones

Councillor Harsant

Signs on Orwell quay

3.

 

Councillor Rudkin

Councillor Fisher

Free i-Card Eligibility

4.

 

Councillor MacDonald

Councillor Cenci

Council Housing Standards

5.

 

Councillor P Smart

Councillor Reynolds

Noise from Ipswich Docks

6.

 

Councillor Meudec

Councillor Phillips

Suffolk Army Cadet Force

 

7.

 

Councillor P Smart

Councillor Hall

Number 16 Bus

8.

 

Councillor Rudkin

Councillor Lockington

Summer Holiday Activities

* As Councillor Ross had sent his apologies for absence, this question was deferred to the next Council meeting, in consultation with Councillor Cenci.

13.

C/18/02 To Consider a Report from Councillor M Cook on the Approval of the Statement of Accounts 2017/18. pdf icon PDF 88 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor M Cook and SECONDED by Councillor Grant:

 

a)    that the Annual Statement of Accounts 2017/18 be approved for publication, in the form circulated.

 

b)   that the Mayor be authorised to sign and date the Annual Statement of Accounts 2017/18.

 

c)    that authority be delegated to the Section 151 Officer to incorporate any changes to the Statement of Accounts required by External Audit, following approval and publication.

14.

C/18/03 To Consider a Report from Councillor D Ellesmere on the Code of Corporate Governance and Annual Governance Statement 2017/18. pdf icon PDF 98 KB

Additional documents:

Minutes:

It was RESOLVED on a motion MOVED by Councillor Ellesmere and SECONDED by Councillor Rudkin:

 

a)    that the Code of Corporate Governance and Annual Governance Statement for the year ended 31 March 2018 be approved;

 

b)   that the Chief Executive and Council Leader be authorised to sign and date the Annual Governance Statement for the year ended 31 March 2018.

15.

C/18/04 To Consider a Report from Councillor M Cook on Treasury Management Performance 2017/18. pdf icon PDF 124 KB

Minutes:

It was RESOLVED on a motion MOVED by Councillor M Cook and SECONDED by Councillor Grant

 

that the Treasury Management Operations for the period 1 April 2017 to 31 March 2018 be noted.

16.

C/18/05 To Consider a Report from the Chief Executive on the Appointment of a Replacement Monitoring Officer. pdf icon PDF 94 KB

Minutes:

It was RESOLVED:

 

that Ms Shirley Jarlett be appointed as the Council’s Monitoring Officer in accordance with the requirements of Section 5 of the Local Government Act 1989, and in accordance with the Council’s constitution,  to replace Mrs Helen Pluck with effect from 1st August 2018.

17.

To Consider nominations/changes of Councillors to serve on Committees, Panels, Working Groups and Outside Bodies.

Minutes:

It was RESOLVED:

 

a)    that Councillor MacDonald be appointed as stakeholder governor of East Suffolk and North Essex NHS Foundation Trust.

 

b)   that Councillor Harsant replace Councillor Hall on the Health and Safety Committee.

 

c)    that Councillor Cenci replace Councillor Fisher as representative on the Ipswich Arts Association.