Agenda and minutes

Council - Wednesday 20th September 2017 6.00 pm

Venue: Council Chamber, Town Hall

Contact: Jan Robinson  01473 432510

No. Item


Apologies for Absence.


Apologies for absence were received from Councillor Grant, Councillor Leeder and Councillor Maguire.


To Confirm the Minutes from the Previous Council Meeting. pdf icon PDF 100 KB




that, the Minutes of the meeting held on 26 July 2017 be signed as a true record.


To Confirm or Vary the Order of Business on the Agenda.




that the Order of Business be confirmed as printed on the Agenda.


To Receive any Declarations of Interest.


There were no declarations of interest.


Mayor's Communications.


It’s been a very busy time for the Mayor and her Consort since the last Council meeting.


The Mayor enjoyed all the events that she has attended and it had been brilliant to make use of the warmer weather. 


The Mayor and her Consort both enjoyed taking part in the Charity Touch Rugby tournament at Whitton Sports Centre.  Anyone who was there would have seen that neither the Mayor nor the Consort had a natural affinity with rugby; The Mayor was of the opinion that her consort didn’t successfully catch a single ball, but they all had a great time.  Well done to all the teams taking part.


It was a pleasure for the Mayor to support the Waterfront Static Cycle challenge, very kindly arranged for the Mayor’s Charities by ABP Ipswich Port and supported by IBC’s own Profiles gym staff. The Mayor would like to thank all the businesses who took part and helped make the event such a success.


The Ipswich Polish community had contributed much to the town over the years and it was a great honour for the Mayor to welcome the Director of the Polish Cultural Institute, Robert Szaniawski, to the Chopin in the Park concert at Holywells.  The Event was fortunate to have Suffolk resident and internationally renowned pianist Christine Stevenson play a fascinating selection of pieces, all in the wonderful setting of the recently refurbished Orangery and gardens.


The Mayor’s most daring mayoral event took place when the Deputy Mayor’s consort, Ellie Griss, joined her for a tandem skydive for charity.  The event was in aid of Ipswich Hospital Charity and several hospital colleagues also took part.  Ellie and the others found it all rather exciting, but the Mayor was truly terrified.  All in a good cause, but from now on her mayoral events will be purely land-based.


Not quite so terrifying, but lots of fun, was her trip to the Anglia Retail Park for the official opening of the Bounce Trampolining Centre.  The Mayor was joined on this occasion by the Star’s Paul Geater, but I don’t think either of them will make the British gymnastics team.  Talking of Paul, many of you will have seen him and his daughter, Charlotte, win a TV quiz last week.  No jokes about Paul and the Star being Pointless please!


Councillors to answer questions asked in accordance with Rules of Procedure 9.



Question put to:


Question from:

Question Title



Councillor Ross

Ms A Cowland

Anti-Social Behaviour



Councillor Rudkin

Councillor Cenci

Events in Bourne and Stoke Park



Councillor M Cook

Councillor Fisher

Redundancy Packages


Councillor Ellesmere

Councillor Phillips

Shuttle Bus



C/17/05 To Consider a Report from Councillor N MacDonald on the Ipswich Borough Council Housing Strategy. pdf icon PDF 109 KB

Additional documents:


26.1 Councillor MacDonald introduced the report and informed the Council

        meeting that the Ipswich Borough Council Housing Strategy needed

        updating and a new draft Strategy had been developed. Council were

        being asked to consider and comment on the Strategy before the report

        was returned to Executive for adoption.


26.2 Council considered the report and made the following comments:-


·                Councillor Gage (as seconder to the report) welcomed the section that set out how the Council would work with landlords of private rented properties in the town.

·                Councillor Fisher (Leader, Conservative Group) questioned why the Administration were producing a new strategy when there were so many variables on the horizon, including Brexit and the possible changes to inward immigration; he also added that there was a lot of management speak in the document making it very difficult to read.

·                Councillor Lockington (Leader, Liberal Democrat Group) stated that her Group fully supported the Housing Strategy and added that as long as there was an adopted Strategy, any changes could be incorporated if needed. Councillor Lockington asked whether it would be possible to provide help with deposits as this could be a barrier to stop people moving into privately rented accommodation. Councillor Lockington also raised the issue of wheelchair accessible properties, commenting that although the doors were wide enough, the halls were so small that residents could not actually turn their wheelchairs around in them. Additionally, Councillor Lockington drew attention to page 36 where partnership working was mentioned and requested that more training be provided for staff to help them support people with mental health issues.

·                Councillor Ellesmere (Leader) spoke about the planned housing targets that all councils would need to follow, the Borough’s desire to build new houses and the issues with land availability, viability and finance.

·                Councillor Pope felt that the Strategy did not explain clearly what was actually going to be done, and added that there should be a mixed tenure of housing in Ipswich, which was not focussed on in the Strategy. Commenting further, he welcomed the action plan, but asked where the timescales and dates were for the actions to be implemented as without this information, there was no way to hold people to account.

·                Councillor Kreidewolf referred to the section in the Strategy relating to improving the private sector and welcomed the proposals as private tenants were fearful of expressing their views as to the standard of their housing because of the insecurity of their tenure.

·                Councillor Phillips commented that there was political phraseology used in the Strategy, and added that private sale development was hardly mentioned.

·                Councillor Jones commented that 47% of Ipswich’s housing need was for affordable housing.

·                Councillor Cenci supported a mix of private and social housing.




That the comments on the draft Housing Strategy above be taken into account by Executive prior to adopting the Strategy.


C/17/06 To Consider a Report from Councillor M Cook on the Approval of the Statement of Accounts 2016/17. pdf icon PDF 88 KB

Additional documents:




(i)         That the publication of the Annual Statement of Accounts 2016/17 in the form circulated be approved.


(ii)        That the Mayor be authorised to sign and date the Annual Statement of Accounts 2016/17.


(iii)    That the Section 151 Officer be delegated authority to incorporate any changes required by External Audit to the Statement of Accounts, following approval and publication.


C/17/07 To Consider a Report from Councillor D Ellesmere on the Code of Corporate Governance and Annual Governance Statement 2016/17. pdf icon PDF 94 KB

Additional documents:




(i)         That the Code of Corporate Governance and Annual Governance Statement for the year ended 31 March 2017 be approved.


(ii)        That the Chief Executive and Council Leader be authorised to sign and date the Annual Governance Statement for the year ended 31 March 2017.


C/17/08 To Consider a Report from Councillor S Connelly on the Implementation of Sections 165 and 167 of the Equality Act 2010 in Relation to Taxis and Private Hire Vehicles. pdf icon PDF 105 KB

Additional documents:




(i)           That  a “designated vehicles” list  be adopted and the Head of Housing and Community Services be authorised to write to all proprietors of wheelchair accessible vehicles (with the exception of private hire special needs vehicles) to advise them that the Council intends to include their vehicle on a “designated vehicle” list formed under Section 165 of the Equality Act 2010 and informs drivers of how to apply for an exemption certificate;


(ii)          That the process for applying for an exemption certificate attached as Appendix B to the report be adopted.


(iii)         That on 1 March 2018 the Council publishes a list of designated wheelchair accessible vehicles and the duties on drivers take effect.


To Consider nominations/changes of Councillors to serve on Committees, Panels, Working Groups and Outside Bodies.




(i)           That Councillors P Smart, Hall and Holmes be appointed to the East Suffolk Drainage Board.



Council Questions - 20 September 2017 pdf icon PDF 61 KB