Agenda and minutes

Council - Wednesday 17th May 2017 6.00 pm

Venue: Grand Hall, Corn Exchange

Contact: Jan Robinson  01473 432510

Items
No. Item

1.

To Elect the Mayor of the Borough for the period to the Annual Meeting of the Council in 2018.

Minutes:

It was RESOLVED:-

 

"that Councillor Sarah Barber be elected Mayor of the Borough for the period to the Annual Meeting of the Council in 2018".

 

(Councillor Barber then made the required Declaration of Acceptance of Office.)

 

MAYOR’S COMMUNICATIONS

 

The Mayor thanked Councillor Knowles and Councillor Connelly for nominating her and went on to inform Council that the theme she had chosen for her year in office was “This Mayor Can”. 

 

The three charities the Mayor was supporting this year were: -

 

Find (Families in Need) (Registered Charity No 1106050) a charity founded in 1990 to provide emergency assistance to families or individuals affected by poverty or dispossession within a 25 radius of Ipswich.

 

Lighthouse – Women’s Aid Ipswich (Registered Charity No: 1069296) is a charitable organisation based in Suffolk  providing support to women and their children experiencing domestic abuse in their personal or family relationships.

 

The Ipswich Hospital Charity (Registered Charity No 1048827) raises money to improve facilities, fund new equipment and provide important additional services including initiating local medical research.

 

Finally, the Mayor thanked her predecessor, Councillor Roger Fern and his Consort, Ellie Griss, for their excellent work over their past mayoral year.

 

On the proposal of Councillor Macartney and seconded by Councillor Clarke the following vote of thanks to the retiring Mayor was MOVED:-

 

“That the best thanks and appreciation of the Council be accorded to Councillor Fern for the manner in which he has discharged his duties and upheld the dignity of the Office of the Mayor of the Borough during the past year.”

 

This was PUT to the meeting and CARRIED.

2.

To Appoint a Deputy Mayor of the Borough for the period to the Annual Meeting of the Council in 2018.

Minutes:

It was RESOLVED:-

 

"that Councillor R Fern be appointed Deputy Mayor for the Borough for the period to the Annual Meeting of the Council in 2017".

 

(Councillor Fern then made the required Declaration of Acceptance of Office.)

3.

Apologies for Absence.

Minutes:

Apologies for absence were received from Councillor Cenci, Councillor Ion, Councillor Leeder and Councillor Maguire.

4.

To Confirm the Minutes of the Council Meeting held on 22 March 2017. pdf icon PDF 72 KB

Minutes:

It was RESOLVED: -

 

that, subject to a small change in the formatting of the Minutes, the Minutes of the meeting of the Council held on 22 March 2017 be confirmed as a true record.

5.

To Note any Changes made by the Leader of the Council in respect of the Deputy Leader and the Executive for the period to the Annual Meeting of the Council in 2018.

Minutes:

It was RESOLVED:-

 

that the decision of the Leader of the Council to confirm that Councillor

Rudkin would remain as the Deputy Leader of the Council and the Executive would remain as Councillors M Cook, Jones, Macdonald, Meudec, Ross, Smart and Cenci be noted.

6.

To Consider a report (C/17/01) from the Leader of the Council: pdf icon PDF 84 KB

i.          To allocate seats on the Strategic Overview & Scrutiny Committee, Planning & Development Committee, Licensing & Regulatory Committee, Audit & Governance Committee;

 

ii.         To appoint the members of the five Area Committees, Colchester & Ipswich Joint Museums Committee, Strategic Overview & Scrutiny Committee, Planning & Development Committee, Licensing & Regulatory Committee, Audit and Governance Committee and Shared Revenues Partnership Joint Committee for the period to the Annual Meeting of the Council in 2018;

 

iii.        To appoint Councillors to serve on the Service Panels and as representatives on Outside Bodies for the period to the Annual Meeting of the Council in 2018;

 

iv.        To appoint the Portfolio Working Groups (2 Conservative, 3 Labour and 1 Liberal Democrat, plus the Portfolio Holder) for the period to the Annual Meeting of the Council in 2018;

v.         To approve minor revisions to the Programme of Meetings for 2017/18 as detailed in Appendix 3.

Additional documents:

Minutes:

It was RESOLVED:-

 

(i)           To allocate seats on the Committees as set out below with immediate effect:

 

Conservative

Labour

Lib Dem

Strategic O & S

3

9

1

Audit & Governance

2

5

0

Licensing & Regulatory

4

10

1

Planning & Development

4

9

0

                                                TOTALS

13

33

2

 

(ii)          To appoint the members of the five Area Committees, Colchester & Ipswich Joint Museums Committee, Strategic Overview & Scrutiny Committee, Planning & Development Committee, Licensing & Regulatory Committee, Audit and Governance Committee, and Shared Revenues Partnership Joint Committee for the period to the Annual Meeting of the Council in 2018 as per Appendix 1 of the report.

 

(iii)         To appoint Councillors to serve on the Service Panels and as representatives on Outside Bodies for the period to the Annual Meeting of the Council in 2018 as per Appendix 2 of the report.

(iv)        To appoint the Portfolio Holder Working Groups (2 Conservative, 3 Labour and 1 Liberal Democrat, plus the Portfolio Holder) for the period to the Annual Meeting of the Council in 2018 as per Appendix 2 of the report.

 

(v)          To approve minor revisions to the Programme of Meetings for 2017/18 as per Appendix 3 of the report.

7.

To Consider a report (C/17/02) from the Chief Executive on the Appointment of the Section 151 Officer. pdf icon PDF 98 KB

Minutes:

It was RESOLVED:-

 

that Mr Peter Timmins be appointed as the Council’s Section 151 Officer, in accordance with the requirements of the Local Government Act 1972 and all other powers and duties, to replace Mr Jon Hudson with effect from the date immediately following this meeting.