Agenda and minutes

Council - Wednesday 22nd February 2017 6.00 pm

Venue: Council Chamber, Town Hall

Contact: Jan Robinson  01473 432510

Items
No. Item

61.

Apologies for Absence.

Minutes:

Apologies for absence were received from Councillor Carnall, Councillor Debman, Councillor Gibbs, Councillor Goonan, Councillor Hopgood and Councillor Wright.

[** Note: This minute was subsequently amended at the meeting held on 22 March 2017.]

62.

To Confirm the Minutes from the Previous Council Meeting. pdf icon PDF 85 KB

Minutes:

It was RESOLVED:-

 

that the Minutes of the meeting held on the 25th January 2017 be approved as a true record.

63.

To Confirm or Vary the Order of Business on the Agenda.

Minutes:

It was RESOLVED:-

 

that, subject to Item 10 (C/16/19) being considered before Item 7 (C/16/16), the Order of Business be confirmed as printed on the Agenda.

64.

To Receive any Declarations of Interest by Councillors.

Minutes:

64.1    In accordance with delegated authority, the Monitoring Officer had granted dispensations to all members in respect of Item 7 (the Adoption of the Ipswich Local Plan), Item 8 (the Ipswich Garden Suburb Infrastructure Delivery Plan), Item 10 (the Setting of the Council Tax Precept), and also in respect of the Members Scheme of Allowances as referred to in the proposed amendment motion for Item 10.

 

64.2                Councillor Gage, being a trustee of Lighthouse Women’s Aid, declared a local non-pecuniary interest in Item 10 (the Setting of the Council Tax Precept).

 

64.3                Mr Williams, Chief Executive, and Mrs Pluck, Chief Operating Officer, declared a pecuniary interest in Item 12 (Pay Policy Statement 2017/18).

65.

Mayor's Communications.

Minutes:

One of the oft repeated quotations from the late Jo Cox, former Batley MP, is ‘We are far more united and have far more in common with each other than that which divides us’. This is a sound principle to underpin who we are and what we do. It has been reflected to an extent in the last few weeks as the Mayor commemorated Holocaust Memorial Day at the end of January, celebrated the Chinese New Year, planted a tree to remember Polish pilots and air crew who took part in the Battle of Britain and took part in the Bangladesh Flower Festival.

 

Considerable interest and activity continues, to make Ipswich a Dementia Friendly Town. This includes Christ Church Thursday Forum, TA Hotels, Prettys and Blocks.

 

During a recent television interview, a professor of politics described how university applications for degrees in politics have risen significantly this year. He claimed this is a reaction to the current national and international political situation. It certainly is the case that the Mayor’s visits to schools this month have almost invariably included questions about democracy, how a council works, elections and the importance of voting. Answers have always been non-partisan, of course. In almost every school there is a school council and the Mayor was able to draw similarities between what they and the Borough does. Visits to Parkside, Dale Hall, Westbourne, the Oaks, Suffolk One, Northgate, Thomas Wolsey, Ipswich Prep, St John’s and Sidegate have been unfailingly worthwhile.

 

Several openings have taken place of new or refurbished premises. ‘Little Learners’ now enjoy splendid facilities in Hogarth Road. ‘White House’ provides superb support for women with eating disorders as well as bringing a fine Grade Two listed building back into use. The new Jaguar/Range Rover show room in Nacton Road indicates a buoyant Ipswich economy.

 

The Mayor had been pleased to attend a number of celebrations and milestones: 50th anniversary of Chantry Library, Hazel Upson’s 90th birthday and 50 years of the YMCA tea dance, SCC chair’s concert and Genesis workshops and classrooms.

 

A photo-shoot has already taken place as part of the preparation for Fairtrade fortnight which begins on 27 February. Ipswich continues to be a ‘Fairtrade Town’.

 

The Ipswich table tennis championships were extremely competitive and participants demonstrated considerable skill. ‘Lapwing’ works with young people who find it difficult to obtain training and employment. At Quay Place a very successful business breakfast was held with potential employers.

 

‘River Gipping Trust’ members came into the parlour. They have ambitious plans in place to refurbish the river from Ipswich to Needham Market.

Other visitors to the parlour included staff, volunteers and service users from the Chapman Centre. Suffolk New College media and music technology students held a very successful evening in the Corn Exchange Grand Hall.

 

The Mayor thanked everyone for their on-going support for the mayoral events and mentioned the next two events in the Mayor’s calendar (both to take place in Corn Exchange Grand Hall):-

 

23rd February, 7.30pm,  ...  view the full minutes text for item 65.

66.

Councillors to answer questions asked in accordance with Rules of Procedure 9.

Minutes:

 

Question put to:

 

Question from:

Question Title

1.

 

Councillor Jones

Councillor Cenci

Employment Land

2.

 

Councillor Jones

Councillor Cenci

Retail Needs

3.

 

Councillor M Cook

Councillor Phillips

Commercial Companies

4.

 

Councillor Rudkin

Ms Bloomfield

Sports Centre Crèches

5.

 

Councillor Rudkin

Ms Bloomfield

The Angle

6.

 

Councillor Jones

Councillor Lockington

Planning Enforcement

7.

Councillor Jones

Councillor Holmes

St Margaret’s Green

 

67.

C/16/19 To Consider a Report from Councillor Ellesmere and Councillor M Cook on the Financial Strategies and Medium Term Financial Plan 2017/18 Onwards (including Budget 2017/18). pdf icon PDF 376 KB

Additional documents:

Minutes:

67.1 In accordance with Standing Orders Part 4, Section 1, 12.3, the Mayor

        granted the Leaders of each political group an extension of time for their

        opening speeches.

 

67.2 In accordance with Standing Orders Part 4, section 8.2, the Mayor

        informed Council that a recorded vote would be taken on the substantive

        budget decision and any amendments relating to the budget decision.

 

67.3 On the proposal of Councillor Cenci and seconded by Councillor Phillips

        the following amendment was MOVED:-

 

        that Council:

 

i)          approves the enclosed “Financial Strategies and Medium Term Financial Plan 2017/18 onwards” document including the Finance Strategy, Capital Strategy, and in particular the figures and estimates contained in it, save for amending the forecast summary in paragraph 3.15 to reflect the following changes;

 

Forecast Summary

2016/17

2017/18

2018/19

2019/20

2020/21

 

£'000

£'000

£'000

£'000

£'000

 

 

Original Deficit as per 2016 MTFP

0

1,063

1,054

1,301

561

Changes:

 

New Homes Bonus - potential reduction

59

7

357

448

723

 

 

Increased deficit due to settlement

59

1,070

1,411

1,749

1,284

 

 

Other growth pressures:

 

NDR projections

98

1,020

318

299

628

2016/17 Qtr1 budget monitoring

0

180

180

180

180

Base Impact of monthly budget changes reported to Corporate Management Team

0

113

111

111

111

Forecast Inflation

0

296

528

650

772

Business Rates revaluation (IBC properties)

0

137

137

137

137

Miscellaneous Adjustments

-142

622

523

106

272

 

 

Increased deficit due to settlement and growth pressures

15

3,438

3,208

3,232

3,384

 

 

2015/16 out-turn

-1,610

0

0

0

0

Review of capital financing provision

-658

-336

-185

-144

104

Council Tax Base

0

-175

-179

-182

-186

Increased car parks income (short stay)

0

-121

-120

-119

-118

Employer pension contributions

0

-143

-398

-663

-663

Reduce growth provision by £25k per year

0

-25

-50

-75

-100

Reduce Area Committee budgets by £3k per ward

0

-48

-48

-48

-48

Produce an annual Angle publication

-44

-41

-41

-41

-41

Retain the Crèche service

0

65

65

65

65

Turn-a-round review of crèche service

0

0

-1

-2

-3

Additional income review from Sports and Leisure

0

0

-1

-3

-3

Remove "Chair of Committee" allowance from Area Committee Chairs

0

-9

-19

-19

-19

Appropriate unspent Area Committee allocations from previous years

0

-25

0

0

0

Reduce grants allocation by £45k by 2020/21

0

0

-15

-30

-45

Phase out University Bursaries

0

-6

-8

-10

-12

New multi-story car park (West End Rd/Portman Rd)

0

0

0

-360

-360

Possible increase to Big Ticket targets

0

-117

-139

-161

-183

Unidentified Savings

0

0

-100

-200

-400

 

 

Opportunities identified

-2,312

-981

-1,239

-1,992

-2,012

 

 

Forecast deficit

-2,297

2,457

1,969

1,240

1,372

 

 

Bal b/f 1st April

-4,741

-7,038

-4,581

-2,612

-1,372

 

 

Balance c/f 31st March (excluding £2m working balance)

-7,038

-4,581

-2,612

-1,372

0

 

 

This was PUT to the meeting and was LOST.

 

The voting on the amendment was recorded as follows:-

 

For the Amendment          Against the Amendment               Abstentions

Cenci                                     Barber

Fisher                                     Chisholm

Goldsmith                              Clarke           

Harsant                                  Connelly  ...  view the full minutes text for item 67.

68.

C/16/16 To Consider a Report from Councillor C Jones on Adoption of Ipswich Local Plan. pdf icon PDF 179 KB

Additional documents:

Minutes:

It was RESOLVED:-

 

(i)        that the Ipswich Borough Council Core Strategy and Policies Development Plan Document Review and Site Allocations and Policies (incorporating IP-One Area Action Plan) Development Plan Document (incorporating the Inspector’s required main modifications) be adopted to be the Council’s statutory development plan and supersede the Ipswich Borough Council Core Strategy and Policies Development Plan Document 2011 and saved policies of the Ipswich Local Plan 1997. 

 

(ii)       that the Planning and Development Operations Manager take all necessary steps to publish adoption documents as required by legislation.

69.

C/16/17 To Consider a Report from Councillor C Jones on Ipswich Garden Suburb - Infrastructure Delivery Plan. pdf icon PDF 151 KB

Additional documents:

Minutes:

It was RESOLVED:-

 

that the Ipswich Garden Suburb Infrastructure Delivery Plan be approved as a material consideration for use in the determination of planning applications for land within the Ipswich Garden Suburb.

 

68.1 As the meeting was approaching the 9.00pm guillotine, the Mayor

        MOVED that Item 9 (Corporate Plan), Item 10 (Constitution Working

        Group) and Item 11 (Pay Policy Statement) be deferred until the next

        meeting. This was PUT to the meeting and was CARRIED.

 

It was RESOLVED:-

  

that Item 9 (Corporate Plan), Item 10 (Constitution Working Group) and Item 11 (Pay Policy Statement) be deferred until the next meeting.

70.

To Consider nominations/changes of Councillors to serve on Committees, Panels, Working Groups and Outside Bodies.

Minutes:

It was RESOLVED:-

 

(i)            that Councillor Pope replace Councillor Xhaferaj on the Strategic Overview & Scrutiny Committee.

(ii)          that Councillor Xhaferaj  replace Councillor Pope as a substitute on the Strategic Overview & Scrutiny Committee.

(iii)         that Councillor Fisher replace Councillor Cenci as a substitute on the Planning & Development Committee.

(iv)         that Councillor Fisher replace Councillor Pope on the Audit & Governance Committee.

(v)          that Councillor Pope replace Councillor Fisher as a substitute on the Audit & Governance Committee.

71.

Council Questions - 22 February 2017 pdf icon PDF 76 KB