Agenda and minutes

Council - Thursday 22nd September 2016 6.00 pm

Venue: Grand Hall, Corn Exchange

Contact: Jan Robinson  01473 432510

Items
No. Item

26.

Apologies for Absence.

Minutes:

Apologies for absence were received from Councillor Clarke MBE, Councillor Gibbs, Councillor Harsant and Councillor Pope.

27.

To Confirm the Minutes from the Previous Council Meeting. pdf icon PDF 65 KB

Minutes:

It was RESOLVED:

 

that the Minutes of the meeting held on the 27th July 2016 were approved as a true record.

28.

To Confirm or Vary the Order of Business on the Agenda.

Minutes:

It was RESOLVED:

 

that, subject to Item 9 (C/16/07) being considered before Item 7 (C/16/05), the Order of Business be confirmed as printed on the Agenda.

29.

To Receive any Declarations of Interest by Councillors.

Minutes:

In accordance with delegated authority, the Monitoring Officer granted dispensations to all Councillors in respect of Agenda Item 9 – the Review of Councillors’ Allowance Scheme.

30.

Mayor's Communications.

Minutes:

What a remarkable summer the Mayor and his Consort have had. This is a sample of where they have been and what they have done:

 

University of Suffolk opened officially on 1st August, to be followed by a formal dinner on 22nd September.

 

Pigs gone wild was undoubtedly the number one attraction for residents, visitors and tourists alike. The Mayor sent congratulation to Norman Lloyd and the St Elizabeth Hospice fund raising team, artists and sponsors for all they did to make it such a success. Three and a half thousand people came into the Corn Exchange during Heritage Weekend to see all 70 pigs ‘herded’ together.

 

IBC events team, led by Mark Whiting, must be congratulated for the range, variety and sheer size of the number of ‘specials’ they’ve organised (sometimes in partnership with others) and many have enjoyed: 5K and 10K Twilight Run; the Waterfront Celebration; Sky Ride; One Big Multi-cultural Festival; half marathon sponsored by Larking Gowen and open day/25th anniversary at the Regent.

 

The Mayor and Ellie have also enjoyed and been impressed by performances and concerts: Shakespeare’s ‘Tempest’ presented by 5 actors; Spring Awakening by the young people’s theatre at New Wolsey Theatre; Chopin piano recital in Holywells Park; American Dance Theatre at Dance East and Trianon at Snape Maltings.

 

Anniversaries and milestones: 50th anniversary of England’s world cup win; a diamond wedding anniversary and two 100th birthdays. 

 

Large numbers of children and young people have had a busy holiday period: several hundred completed the National Citizen Service programme and received their certificates at four ceremonies; several hundred children have completed the Big Friendly Read and celebrated the 100th anniversary of Roald Dahl’s birth; open day at the Guides new outward bound centre at Stoke Ash.

 

Opening new and refurbished premises is a reminder that Ipswich has very successful businesses: Waterfront Bikes; Boots 120th anniversary and the latest Aldi store.

 

Military milestones and anniversaries have been commemorated: Beating Retreat at Wattisham and a visit to their recently opened museum; awards presented to 202 Squadron army reservists who also brought a climbing wall (Cllr Ross is the IBC champion climber!) and vehicles to Grafton House; Merchant Navy Day and Battle of Britain day in Norwich with RAF Marham.

Groups of visitors have been to the parlour for tea, especially a group from Arras, we have visited summer fetes and fairs and attended a number of charity AGMs.

 

‘Let’s make Ipswich a dementia friendly town’ is the working slogan adopted by the group of leaders of charities and businesses who met in early September. Good progress has been made during the last few weeks to meet the criteria to achieve registration with Alzheimer’s Society by the end of 2016. Work can then continue towards Ipswich becoming a ‘Dementia Friendly Town’ by the end of 2017. 

  

‘Town Pastors’ spend up to 7 hours over night Friday/Saturday and Saturday/Sunday each week. Two weeks ago the Mayor accompanied them  ...  view the full minutes text for item 30.

31.

Councillors to answer questions asked in accordance with Rules of Procedure 9.

Minutes:

 

Question put to:

 

Question from:

Question Title

1.

 

Councillor Smart

Mr Algar

Cleaner Ipswich

2.

 

Councillor M Cook

Mr Algar

Civic Drive

3.

 

Councillor M Cook

Councillor Phillips

Budget underspend

4.

 

Councillor Ellesmere

Councillor Fisher

Quantity Surveyor report

5.

 

Councillor Smart

Councillor Cenci

Waste collection

6.

 

Councillor M Cook

Councillor Carnall

Income generation

7.

 

Councillor Rudkin

Councillor Vickery

Ransomes Sports Field

8.

 

Councillor M Cook

Councillor Cenci

Council tax

9.

 

Councillor Smart

Councillor Debman

Events in Holywells Park

10.

 

Councillor M Cook

Councillor Reynolds

Apprenticeships

11.

 

Councillor M Cook

Councillor Reynolds

Apprenticeships

12.

 

Councillor Rudkin

Councillor J Cook

Pigs Gone Wild

 

32.

C/16/07 To Consider a Report from Mrs K Forster, Chair of the Independent Remuneration Panel, on a Review of Councillors' Allowance Scheme. pdf icon PDF 137 KB

Additional documents:

Minutes:

32.1 The Chair of the Independent Remuneration Panel introduced the report

        and detailed the proposals and the reasoning for reaching those

        proposals.

 

32.2 On the proposal of Councillor Ellesmere and seconded by Councillor

        Cenci an amendment to the report was MOVED as follows:-

 

Council, having considered the recommendations in the Independent Remuneration Panel report in appendix 1, adopts:

 

(i)        with effect from 1st October 2016 the basic allowance be increased from £3,745 to £4,007 per year (an increase of 7%);

 

(ii)        the changes to the current multiplying factors be applied to the    special responsibility allowances as follows:

 

(a)       Leader
(basic allowance x 2.8)

 

£11,219

(b)    Deputy Leader
(70% basic allowance x 2.8)

 

£7,853

(c)    Executive with portfolio 

(basic allowance x 1.86)

 

£7,453

(d)   Executive without portfolio 

      (basic allowance x 0.93)

 

£3,726

(e)   Chair of council (the mayor)

 (basic allowance x 0.93)

 

£3,726

(f)    Chairs of committees

 (basic allowance x 0.93)

 

£3,726

(g)   Leader of largest opposition group

 (basic Allowance x 0.93)

 

£3,726

(h)   Leader of other opposition group

 (basic Allowance x 0.46)

 

£1,843

 

This was PUT to the meeting and was CARRIED unanimously.

 

32.3    The Substantive Motion was then PUT to the meeting and was CARRIED.

 

It was RESOLVED:-

 

(i)       that in accordance with the Local Authority (Members Allowances)

          (England) Regulations 2003, the Council has AGREED to adopt the

           following Scheme of Members Allowances from 1st October 2016:-

 

a)    that the Basic Allowance be increased from £3,745 to £4,007 per year.

b)   that the changes to the current multiplying factors be applied to the Special Responsibility allowances as follows:

    

(a)       Leader
(Basic Allowance x 2.8)

 

£11,219

(b)       Deputy Leader
(70% Basic Allowance x 2.8)

 

£7,853

(c)       Executive with Portfolio 
(Basic Allowance x 1.86)

 

£7,453

(d)       Executive without Portfolio
(Basic Allowance x 0.93)

 

£3,726

(e)       Chair of Council (The Mayor)
(Basic Allowance x 0.93)

 

£3,726

(f)        Chairs of Committees 
(Basic Allowance x 0.93)

 

£3,726

(g)       Leader of largest opposition group  (Basic Allowance x 0.93)

 

£3,726

(h)       Leader of other opposition group – (Basic Allowance x 0.46)

 

£1,843

 

c)     that the following travelling allowances be approved:-

use of car:                                             45p per mile

use of motorbike:                                24p per mile

use of moped:                                      24p per mile

use of bicycle:                                      20p per mile

passenger within motor vehicle:    5p per mile

d)    that the following subsistence allowance be approved:-

 

Dinner                    £25.00     (on production of receipts)

(Note the removal of other subsistence allowances as detailed in this report)

 

e)    that the dependant carer’s allowance – up to £10.00 per hour for childcare on proof of receipt and up to £25.00 per hour on proof of receipt for the nursing care of dependants be approved, payable on production of receipts.

 

f)     that an allowance of between £30.00 and £50.00 per meeting be authorised for co-opted members with the exact amount being agreed by the Council or Committee at the time the Co-optee was appointed.

 

g)    that the Local Government Officer pay award be applied to the

      Councillor Allowance Scheme for each  ...  view the full minutes text for item 32.

33.

C/16/05 To Consider a Report from Councillor M Cook on the Approval of the Statement of Accounts 2015/16. pdf icon PDF 88 KB

Additional documents:

Minutes:

It was RESOLVED:-

 

(i)         That the publication of the Annual Statement of Accounts 2015/16 be approved in the form circulated.

 

(ii)        That the Mayor be authorised to sign and date the Annual Statement of Accounts 2015/16.

 

(iii)       That the Section 151 Officer be delegated authority to incorporate any changes required by External Audit to the Statement of Accounts following approval and publication.

34.

C/16/06 To Consider a Report from Councillor B Rudkin on the Code of Corporate Governance and Annual Governance Statement 2015/16. pdf icon PDF 96 KB

Additional documents:

Minutes:

It was RESOLVED:

 

(i)         that the Code of Corporate Governance and Annual Governance Statement for the year ended 31 March 2016 be approved.

 

(ii)        that the Chief Executive and Council Leader be authorised to sign and date the Annual Governance Statement for the year ended 31 March 2016.

35.

C/16/08 To Consider a Report from Councillor Ellesmere on the Programme of Meetings for 2017/18. pdf icon PDF 101 KB

Minutes:

It was RESOLVED:

 

(i)           that the Programme of Meetings for 2017/18, as set out in Appendix 1 of the report, be approved.

(ii)          that the Revised Programme of Meetings for 2016/17, as set out in Appendix 2 of the report, be approved.

36.

C/16/09 To Consider a Report from Councillor M Cook on the Arrangements for Appointment of External Auditors. pdf icon PDF 118 KB

Minutes:

It was RESOLVED:

 

that the arrangements for appointing External Auditors at the conclusion of the 2017/18 audit  be noted and agrees to ‘opt-in’ to the sector led body (Public Sector Audit Appointments Ltd (PSAA)) for the independent appointment of the  Council’s External Auditor, beginning with responsibilities for the financial year 2018/19.

37.

C/16/10 To Consider a Report from the Monitoring Officer on the Extension of Appointment of Independent Persons. pdf icon PDF 100 KB

Minutes:

It was RESOLVED:

 

that Council agrees to extend the appointment of the individuals listed in Appendix 1 of the report as Independent Persons for the Borough Council for a further period of two years.

38.

To Consider nominations/changes of Councillors to serve on Committees, Panels, Working Groups and Outside Bodies.

Minutes:

There were no changes to placings.

39.

Council Questions - 22 September 2016 pdf icon PDF 122 KB