Agenda and minutes

Council - Wednesday 18th May 2016 6.00 pm

Venue: Grand Hall, Corn Exchange, Ipswich

Contact: Jan Robinson  01473 432510

Items
No. Item

1.

To Elect the Mayor of the Borough for the period to the Annual Meeting of the Council in 2017.

Minutes:

It was RESOLVED :-

 

"that Councillor  Roger Fern be elected Mayor for the Borough for the period to the Annual Meeting of the Council in 2017".

 

 (Councillor Fern then made the required Declaration of Acceptance of Office.)

 

MAYOR’S COMMUNICATIONS

 

The Mayor thanked Councillor Macartney and Councillor Clarke for nominating him and went on to detail the charities that he had chosen to support for his mayoral year as follows:-

 

The Alzheimer’s Society – a key partner in the Ipswich Dementia Alliance in working towards Ipswich being recognised as a ‘dementia friendly town’.

 

Ipswich Housing Action Group (Chapman Centre) – provides a wide range of services to homelessness and marginalised people in Ipswich.

 

Finally the Mayor thanked his predecessor, Councillor Glen Chisholm and his Consort Clinton Chisholm for their excellent work over their past mayoral year.

 

On the proposal of Councillor Wright and seconded by Councillor Kreidewolf the following vote of thanks to the retiring Mayor was MOVED:-

 

“That the best thanks appreciation of the Council be accorded to Councillor Chisholm for the manner in which he has discharged his duties and upheld the dignity of the Office of the Mayor of the Borough during the past year.”

 

This was PUT to the meeting and CARRIED.

2.

To Appoint a Deputy Mayor of the Borough for the period to the Annual Meeting of the Council in 2017.

Minutes:

It was RESOLVED:-

 

"that Councillor G Chisholm  be appointed Deputy Mayor for the Borough for the period to the Annual Meeting of the Council in 2017".

 

(Councillor Chisholm then made the required Declaration of Acceptance of Office.)

3.

Apologies for Absence.

Minutes:

Apologies for absence were received from Councillor Grant and Councillor Maguire.

4.

To Confirm the Minutes of the Council Meeting held on 24 February 2016. pdf icon PDF 114 KB

Minutes:

It was RESOLVED: -

 

That, subject to a small change in the formatting of the Minutes, the Minutes of the meeting of the Council held on 24 February 2016 be confirmed as a true record.

5.

To Note any changes made by the Leader of the Council in respect of the Deputy Leader and the Executive for the period to the Annual Meeting of the Council in 2017.

Minutes:

It was RESOLVED:-

 

that the decision of the Leader of the Council to appoint Councillor Rudkin to be the Deputy Leader of the Council and Councillors M Cook, Jones, MacDonald, Meudec, Ross, Smart and Cenci as members of Executive be noted.

6.

To Consider a report (C/16/01) from the Leader of the Council: pdf icon PDF 85 KB

i.          To allocate seats on the Strategic Overview & Scrutiny Committee, Planning & Development Committee, Licensing & Regulatory Committee, Audit & Governance Committee;

 

ii.         To appoint the members of the five Area Committees, Colchester & Ipswich Joint Museums Committee, Strategic Overview & Scrutiny Committee, Planning & Development Committee, Licensing & Regulatory Committee, Audit and Governance Committee and Shared Revenues Partnership Joint Committee for the period to the Annual Meeting of the Council in 2017;

 

iii.        To appoint Councillors to serve on the Service Panels and as representatives on Outside Bodies for the period to the Annual Meeting of the Council in 2017;

 

iv.        To appoint the Portfolio Working Groups (2 Conservative, 3 Labour and 1 Liberal Democrat, plus the Portfolio Holder) for the period to the Annual Meeting of the Council in 2017;

v.         To approve minor revisions to the Programme of Meetings for 2016/17.

Additional documents:

Minutes:

It was RESOLVED:-

 

(i)           To allocate seats on the Committees as set out below with immediate effect;

 

Conservative

Labour

Lib Dem

Strategic O & S

3

9

1

Audit & Governance

2

5

0

Licensing & Regulatory

4

10

1

Planning & Development

4

9

0

TOTALS:

13

33

2

 

(ii)          that the members of the five Area Committees, Colchester & Ipswich Joint Museums Committee, Strategic Overview & Scrutiny Committee, Planning & Development Committee, Licensing & Regulatory Committee, Audit and Governance Committee, and Shared Revenues Partnership Joint Committee be appointed for the period to the Annual Meeting of the Council in 2017 as per Appendix 1 of the report.

 

(iii)         that Councillors be appointed to serve on the Service Panels and as representatives on Outside Bodies for the period to the Annual Meeting of the Council in 2017 as per Appendix 2 of the report.

(iv)        that councillors be appointed to serve on the Portfolio Holder Working Groups (2 Conservative, 3 Labour and 1 Liberal Democrat, plus the Portfolio Holder) for the period to the Annual Meeting of the Council in 2017 as per Appendix 2 of the report.

 

(v)          that the revision of the Programme of Meetings for 2016/17 be approved as per Appendix 3 of the report.