Agenda and minutes

Shared Revenues Partnership Joint Committee - Wednesday 11th September 2019 4.00 pm

Venue: Gipping Room, Grafton House

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

13.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Rudkin. Councillor M Cook was in attendance as a substitute for Councillor Rudkin.

14.

Unconfirmed Minutes of the Meeting held on 10 July 2019 pdf icon PDF 72 KB

Minutes:

It was RESOLVED:

 

that the Minutes of the meeting held on 10 July 2019 be signed as a true record.

15.

To Confirm or Vary the Order of Business

Minutes:

It was RESOLVED:

 

that the order of business be as printed on the agenda.

16.

Declarations of Interest

Minutes:

There were no declarations of interest.

17.

SRP/19/04 Shared Revenues Partnership - Service Report pdf icon PDF 190 KB

Additional documents:

Minutes:

17.1      The Operations Manager – Benefits and Business Support, Amy Mayes, explained that benefits claims continued to be processed quickly and accurately.

 

17.2      The Operations Manager – Benefits and Business Support reported that the Local Authority Error levels for Babergh and Mid-Suffolk Councils were above the 0.48% threshold. If this was not reduced before the end of the financial year it would mean that the cost of the overpayments would be borne by the relevant partner Council, if it could not be recovered from the customer, rather than being paid by the Department for Work and Pensions. The level of error was likely to reduce through the financial year, assuming that no further issues were identified, and even if the overpayments were not covered by the Department for Work and Pensions there was a debt which could be recovered.

 

17.3      The Operations Manager – Benefits and Business Support explained that the new Discretionary Housing Payments Policies adopted by partner Councils, and a range of interventions introduced to reduce demand for these payments, meant that an overspend on the available budgets was not currently forecast.

 

17.4      The Operations Manager – Benefits and Business Support updated on projects and noted that the new landlords benefit portal had been launched, which allowed landlords to see Discretionary Housing Payments as well as other benefits. Automated processes had been introduced to ensure compliance with data protection law. Integrated e-Forms had been launched which would put new data directly into the back office systems and save approximately £20,000 per year.

 

17.5      The Operations Manager – Benefits and Business Support explained that the Shared Revenues Partnership’s results from the ‘Verify Earnings and Pensions Initiative’ had been amongst the top performers in the country and the Department for Work and Pensions had approached SRP seeking to learn and establish ‘best practice’ from the processes and procedures in place in the partnership in order to assist LA’s struggling to perform.

 

17.6      Councillor Cook asked for more information on what the Verify Earnings and Pensions Initiative had involved. The Operations Manager – Benefits and Business Support explained that the Department for Work and Pensions and HMRC shared information on changes to income which could be used to prevent overpayments. These notifications were used to amend earnings and pension incomes to ensure correct levels of Housing Benefit were paid and overpayments prevented. Each electronic notification was downloaded and applied from the VEPs portal which had enabled the Department for Work and Pensions to monitor performance.  Notifications were applied where claims had had an interest registered and as such, ensured the latest claim data was made available.

 

17.7      The Operations Manager – Benefits and Business Support reported that it was now unlikely that any further roll-out announcements for Universal Credit would be made before October 2020.  The pilot in Harrogate, whilst initially set for up to 10,000 customers, was progressing very cautiously and the numbers of customers migrating was low. The findings would be reported back to Parliament in October 2020.

 

17.8  ...  view the full minutes text for item 17.

18.

SRP/19/05 Forward Plan pdf icon PDF 73 KB

Minutes:

It was RESOLVED:

 

that the Forward Plan be noted.

19.

Exclusion of Public

To exclude the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 

Minutes:

It was RESOLVED:

 

that the public (including the Press) be excluded from the meeting during consideration of the remaining items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it was likely that if members of the public were present during this item there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 


 

NOT FOR PUBLICATION

20.

Unconfirmed Exempt Minutes of the Meeting held on 10 July 2019

21.

SRP/19/06 Revenues Update