Agenda and minutes

Shared Revenues Partnership Joint Committee
Wednesday 5th September 2018 4.00 pm

Venue: Gipping Room, Grafton House

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

13.

Apologies for Absence

Minutes:

13.1      There were no Apologies for Absence.

 

13.2      The Chair explained that Trisha Sutton, who had clerked the Shared Revenue’s Partnership Joint Committee for many years, had changed her workload and so would no longer be supporting the committee. The Chair praised the quality of Mrs Sutton’s work and expressed the Committee’s gratitude to her.

14.

Minutes of the Meeting held on 13 June 2018 pdf icon PDF 93 KB

Minutes:

14.1      In reference to Minute 3, Councillor Patrick explained that he had asked that a substitute attend the meeting, but unfortunately this had not proven possible.

 

RESOLVED:

 

that the Minutes of the meeting held on 13 June 2018 be signed as a true record.

15.

Dates and Times of Meetings - all to be held at 4.00pm

·         Wednesday 7 November 2018

·         Wednesday 16 January 2019

·         Wednesday 13 March 2019

 

Minutes:

The dates and times of future meetings were noted.

16.

To Confirm or Vary the Order of Business

Minutes:

RESOLVED:

 

that the Order of Business be as printed on the Agenda.

17.

Declarations of Interest

Minutes:

There were no declarations of interest.

18.

SRP/18/04 Shared Revenues Partnership - Service Report pdf icon PDF 213 KB

Additional documents:

Minutes:

18.1      The Operations Manager - Benefits and Business Support, Amy Mayes, reported that performance in the processing of new claims had improved. The target for processing changes of circumstances was being met despite the target having been made more challenging and there being a significant increase in the volume of forms, many of which resulted from a central Government fraud reduction scheme involving larger employers.

 

18.2      Councillor Osborne asked which larger organisations provided information to the Department for Work and Pensions. Ms Mayes explained that she did not know which organisations were involved but said that they would be larger employers who were able to provide payroll information electronically.

 

18.3      Ms Mayes reported that overpayments continued to be kept well below the Local Authority Error subsidy threshold, which allowed the Councils to gain full subsidy for the overpayments made.

 

18.4      The age of the cases being dealt with by officers had reduced, meaning that cases were being closed earlier. The vast majority of those cases over 35 days old were related to Universal Credit claims where information was not supplied.

 

18.5      Ms Mayes highlighted that the level of discretionary Housing Payments made by Babergh District Council and Ipswich Borough Council had increased and that it was likely that the Government grant provided to make these payments would be exhausted prior to the end of the financial year. This issue had been raised with the relevant S.151 officers.

 

18.6      Universal Credit was now available to the majority of working age claimants; officers were closely monitoring the relationship between Universal Credit and Council Tax Reduction schemes.

 

18.7      Councillor Patrick asked why the proportion of Council Tax Reduction claimants who were also receiving Universal Credit was so much higher in Babergh. Ms Mayes explained that this was because Universal Credit had been rolled out in Babergh earlier than in Ipswich and Mid-Suffolk.

 

18.8      The Operations Manager – Revenues, Andrew Wilcock, explained that the proportion of Council Tax collected was slightly down on the same point in 2017 in Mid-Suffolk and Ipswich, whilst it was slightly up in Babergh. There were issues to do with the regular recalculation of Council Tax Reduction entitlement related to Universal Credit which had impacted on collection rates.

 

18.9      Mr Wilcock explained that procedures in the recovery process had changed slightly, with informal approaches such as text messages being used initially for debts of less than £20 which saved the need for the more costly formal process in many cases. The level of recovery had not reduced as a result of this cheaper approach.

 

18.10   The proportion of Business Rates collected was down in Babergh and Mid-Suffolk with the debt profile changing; Mr Wilcock explained that NNDR remained volatile. There were also still Valuation Office Agency appeals pending from the 2010 rating list, meaning that provision needed to continue to be made.

 

18.11   Councillor Patrick asked whether the £4.5 million NNDR Valuation Appeals contingency for Babergh was likely to be needed. Mr Wilcock explained that the level  ...  view the full minutes text for item 18.

19.

SRP/18/05 Forward Plan pdf icon PDF 74 KB

Minutes:

RESOLVED:

 

that the report be noted.

20.

Exclusion of Public

To exclude the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it is likely that if members of the public were present during this item there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 

Minutes:

RESOLVED:

 

that the public (including the Press) be excluded from the meeting during consideration of the remaining items of business under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as was likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 


 

NOT FOR PUBLICATION

21.

Unconfirmed Exempt Minutes of the Meeting held on 13 June 2018

22.

SRP/18/06 Revenues Update