Agenda and minutes

Shared Revenues Partnership Joint Committee
Wednesday 13th June 2018 4.00 pm

Venue: Gipping Room, Grafton House

Contact: Trisha Sutton  01473 432512

Items
No. Item

1.

Election of Chair

Minutes:

Resolved:

 

that Councillor D Haley be elected as Chair of the Shared Revenues Partnership Joint Committee for the municipal year 2018/19.

2.

Appointment of Vice-Chair

Minutes:

Resolved:

 

that Councillor S Meudec be appointed as Vice-Chair of the Shared Revenues Joint Partnership for the municipal year 2018/19.

3.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors B Rudkin and P Patrick.

4.

Unconfirmed Minutes of the Meeting held on 14 March 2018 pdf icon PDF 63 KB

Minutes:

4.1      Minute 54.5 - an amendment be made to the following - ‘In response to Councillor Patrick, the Officer confirmed that DHP’s compensated for the removal of the spare room subsidy, rent shortfalls from local housing allowance rates and benefit capping, the impact of which could possibly lead to homelessness.   

 

Resolved:

 

that the minutes of the meeting, with the amendment above, held on 14 March 2018, be signed as a true record.

5.

Dates and Times of Meetings - all to be held at 4.00pm

·         Wednesday 5 September 2018

·         Wednesday 7 November 2018

·         Wednesday 16 January 2019

·         Wednesday 13 March 2019

Minutes:

The dates and times of the meetings were confirmed as printed on the agenda.

6.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as printed on the agenda.

7.

Declarations of Interest

Minutes:

There were no declarations of interest.

8.

SRP/18/01 SRP - Service Report pdf icon PDF 228 KB

Additional documents:

Minutes:

8.1      The Operations Manager, Benefits and Business Support reported that performance had exceeded target expectations for previous years so the ‘average time to process new claims and change of circumstance’ performance target – NI181 had been reduced (from April 2018) from 14 to 10 days. There had also been a reduction in the average time to process all ‘changes of circumstances’ from 10 to 7 days for 2018/19.

 

8.2      The average time to process all new claims finished well above the target of 24 days and although there was a difficult start to the year due to a combination of reasons, the accumulative figure finished slightly above but did not reflect the current performance. 

 

8.3      The average time taken to process ‘Changes to Circumstances’ for May 2018 was 5 days for Babergh District Council, 3 days for Ipswich Borough Council and 4 days for Mid Suffolk District Council.  The amount of changes had significantly increased the volume of work.  These were up by 1,936 more at Babergh District Council, 2,041 at Ipswich Borough Council and 1,400 at Mid Suffolk District Council for May when compared to previous years, yet the levels of performance had been maintained.  This increase was due to a number of Government initiatives, changes to earnings and pay awards and Universal Credit, the maintenance of which remained an ongoing challenge.

 

8.4      The financial accuracy had shown an improvement on the results of the previous year and the level of Local Authority Error remained significantly below the threshold level of 0.48% of total payments.  Currently the levels were 0.18% for Babergh District Council, 0.17% for Ipswich Borough Council and 0.15% for Mid Suffolk District Council and these low levels were imperative if full subsidy were to be assured.

 

8.5      The value of the Discretionary Housing Payments (DHP) as at the end of March 2018 and the reduced grant allocation for 2018/19 were detailed and spending would be regularly reported to inform whether any decisions would be required about supplementing the fund. To date, for Ipswich, 50% of the DHP grant had been allocated, this was due to there now being no requirement to reapply on a six monthly basis for those whose circumstances were not likely to change during the year (disability related or welfare shortfall).

 

8.6      Councillor Whitehead asked what happened to any underspend of the DHP grant should it not be allocated within the appropriate year and the Officer said that any underspend was returned to the Department of Work and Pensions.  Councillor Osborne asked whether the Housing Teams were instructed to promote the DHP grant to residents and the Officer said advice was given to tenants where shortfalls were identified.

 

8.7      The Officer confirmed that DHP’s could be awarded for such things as preventing homelessness, (by bridging the gap between benefits and private landlord rents), advance payments where rental deposits were required, help with removal costs and awards due to no suitable accommodation being available e.g. maintaining houses larger than the family needed.

 

8.8      The  ...  view the full minutes text for item 8.

9.

SRP/18/02 SRP - Forward Plan pdf icon PDF 72 KB

Minutes:

Resolved:

 

that the report be noted.

10.

Exclusion of Public

To exclude the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it is likely that if members of the public were present during this item there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

Minutes:

Resolved:

 

that the public (including the Press) be excluded from the meeting during the consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it would be likely that if members of the public were present during these items there would be disclosure to them of exempt information falling in Paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

11.

Unconfirmed Exempt Minutes of the Meeting held on 14 March 2018

12.

SRP/18/03 SRP - Revenues Update