Agenda and minutes

Shared Revenues Partnership Joint Committee
Wednesday 14th March 2018 4.00 pm

Venue: Gipping Room, Grafton House

Contact: Trisha Sutton  01473 432512

Items
No. Item

49.

Apologies for Absence

Minutes:

No apologies for absence were received.

50.

Unconfirmed Minutes of the Meeting held on 17 January 2018 pdf icon PDF 64 KB

Minutes:

Resolved:

 

that the Minutes of the Meeting held on 17 January 2018, be signed as a true record.

51.

Dates and Times of Meetings - all to be held at 4.00pm

·         Wednesday 13 June 2018

·         Wednesday 5 September 2018

·         Wednesday 7 November 2018

·         Wednesday 16 January 2019

·         Wednesday 13 March 2019

Minutes:

The dates and times of the meetings were confirmed as printed on the agenda.

52.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as printed on the agenda.

53.

Declarations of Interest

Minutes:

There were no declarations of interest.

54.

SRP/17/17 Service Report pdf icon PDF 211 KB

Additional documents:

Minutes:

54.1    The Operations Manager, Revenues reported that the figures detailed the financial position up until the end of February 2018.  The time taken to ‘Process New Claims and Changes’ (National Indicator NI181) had decreased for all authorities due to the close management of claims that could be completed within a day and this showed an improvement from the position at February 2016/17 and the 3 previous years.  The prompt return of information was considered to be due to the use of SMS Text reminders and the promotion of e-upload facilities.

 

54.2    The level of Local Authority Error was 0.22 and 0.35 for Babergh and Mid Suffolk District Councils respectively and 0.26 for Ipswich Borough Council and remained well below the threshold levels.

 

54.3    Where ‘Other’ had been reported these were the differing locations customers had completed their online forms such as; at the Job Centre or their workplace.  Councillor Rudkin asked if errors occurred when information was input on the forms converted for mobile phone use (due to the size of the small buttons) and the Officer said he would look into this.  It was confirmed that the higher amount of data gathered around the completion of the form for Ipswich was due to the larger caseload.

 

54.4    In respect of the up to date position of Discretionary Housing Payments (DHP) awarded as of Monday 12 March 2018, these were 93.05% for Babergh District Council, 93.18% for Ipswich Borough Council and 88.90% for Mid Suffolk District Council and 19 claims remained to be worked through.

 

54.5    Councillor Meudec asked whether there were plans to inform residents of the reduction of the DHP budget for next year and the Officer said that DHP payments were awarded on a yearly basis and considered case by case.  Authorities were able to contribute to the DHP fund shpould the finding be aollcated although the budget had already been agreed for the year 2018/19.  The Officer agreed to look into the possibility of ring fencing future money from the budget should all the DHP funding be awarded.  In response to Councillor Patrick, the Officer confirmed that DHP’s compensated for the removal of the spare room subsidy, rent shortfalls from local housing allowance rates and benefit capping and could possibly lead to homelessness.  The Head of Finance agreed to consider whether use could be made of reserves as suggested by the Corporate Finance Manager of Babergh District Council and the Committee would be kept updated on this outside of the meeting.

 

54.6    In respect of Universal Credit, no adverse feedback had been experienced by Babergh District Council, covered by Job Centres in Sudbury which had ‘gone live’ in October 2017.  Job Centres were expecting Universal Credit implementation in Ipswich in April 2018 and in the Mid Suffolk District area in May 2018 and the Committee would be kept informed about this.  

 

54.7    It was expected that the figures for the amount of ‘Council Tax collected’ would reach the 2017/18 target by the end of March 2018.  ...  view the full minutes text for item 54.

55.

SRP/17/18 Forward Plan pdf icon PDF 100 KB

Minutes:

            Resolved:

 

            that the report be noted.

56.

Exclusion of Public

To exclude the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it is likely that if members of the public were present during this item there would be disclosure to them of exempt information falling within paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

Minutes:

Resolved:

 

that the public (including the Press) be excluded from the meeting during the consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulation 2000 as it was likely that if members of the public were present during these items there would be disclosure to them of exempt information falling in Paragraphs 1, 4 and 5 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

57.

Unconfirmed Exempt Minutes of the Meeting held on 17 January 2018

58.

SRP/17/19 Revenues Update

59.

SRP/17/20 Review of the Risk Based Verification Policy