Agenda and minutes

Colchester & Ipswich Joint Museums Committee
Monday 13th March 2017 3.00 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Linda Slowgrove  01473 432511

Items
No. Item

18.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Smart and Ann Hedges.

19.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 66 KB

To consider the Minutes of the meeting held on 24 January 2017.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 24 January 2017 be signed as a true record.

20.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

21.

Declarations of Interest

Minutes:

There were no declarations of interest.

22.

JMS/16/07 Colchester & Ipswich Museum Service: Business Plan 2017-22 pdf icon PDF 52 KB

The Committee is recommended to note and approve the Business Plan 2017-22 for the Colchester & Ipswich Museum Service and its appendices.

Additional documents:

Minutes:

22.1.     Mr Seaman (Colchester and Ipswich Museum Service Manager) highlighted the purpose of the Business Plan and requested comments from the Committee on the strategic 5-year Business Plan and the Action Plan for 2017/18. 

22.2.     The following points were raised in relation to the Business Plan 2017 – 2022:

·           Page 2 – Background: 3rd paragraph, second line should read as “…. will face significant economic and social challenges …”.

·           Page 5 – Aims: Audiences – there should be a more general marketing aim, not just digital marketing.

·           Page 7 – Context: Economic – this should read as “Recognising the existing and growing financial pressures …”.

·           Page 12 – Outcomes: Audiences – there should be reference to the use of marketing to not only maintain existing audiences, but to build on them as well.

·           Page 12 – Outcomes: Audiences – Colchester Castle should be seeking to expand its audience.

·           Page 12 – Outcomes: Audiences – the reference to the project with the children of homeless families should be listed as an example.

·           Page 12 – Outcomes: Audiences – include an example of cross-arts programmes.

·           Page 13 – Buildings – should the storage facilities be included?

·           There should be a definition of diversity included, making reference to the Equality & Diversity policies adopted by each authority.

22.3.     The following points were raised in relation to the Action Plan 2017/18 (Appendix 1):

·           Objective 1.2 – re: capture of email addresses, reflect the need to identify a baseline and request a significant increase on that baseline.

·           Objective 3.2 – third measure should read as “4 x Trainee led sessions in their former schools”.

·           Objective 4.1 – include reference to the use of visitor emails as a marketing technique.

·           Objective 5.2 – request a significant increase on the use of tablets in Colchester Castle based on existing take up levels.

·           Objective 14.5 – include reference to the Employers Apprenticeship Levy.

22.4.     The following points were raised in relation to the Performance Targets for 2017/18 (Appendix 2):

·           Ensure that future targets are adjusted to reflect any known closure of facilities, e.g. recent works undertaken as Christchurch Mansion.

·           Total Income Target (CIMS) for 2017/18 for Colchester Castle should read as £94,300, not £94,200.

22.5.     The following points were raised in relation to the Strategic Risk Register (Appendix 3):

·           At the bottom of the page, include the date that the Strategic Risk Register was agreed by the Joint Committee.

Resolved:

 

that, subject to the above amendments, the Colchester and Ipswich Museum Service Business Plan 2017 – 2022 and its appendices be approved.