Venue: Room G3, Rowan House, Sheepen Road, Colchester
Contact: Linda Slowgrove 01473 432511
Apologies for Absence
There were no apologies for absence.
To consider the Minutes of the meeting held on 28 June 2016.
that the Minutes of the meeting held on 28 June 2016 be signed as a true record.
To Confirm or Vary the Order of Business
that the Order of Business be confirmed as printed on the Agenda.
Declarations of Interest
There were no declarations of interest.
The Committee is asked to note the Performance Update report.
Mr Seaman (Colchester and Ipswich Museum Service Manager) reported
that 2,800 visitors had attended the Christmas at the Castle event,
in comparison to 2,100 visitors the previous year, and highlighted
that retail income had been boosted by the sale of Fenwick Treasure
Councillor Jones requested that attendance figures be provided for
activity events held at Museum venues as this could help to
identify opportunities for replicating events at the other
Councillor Smart commented on the reason for the increase in retail
income at Colchester Castle despite a drop in visitor
income. Mr Hodgson (Colchester Museums
Manager) reported that schoolchildren often spent about £5 in
the shop and highlighted the importance of the product range on
offer. Additionally, staff had been
trained to promote the sale of guide books and activity sheets on
entry to the Castle, which was a pay-to-enter Museum.
Councillor Jones asked whether the Natural History Museum exhibits
were taken out to other locations, such as schools and play
groups. Mr Seaman commented that the
cost and benefit of doing so would need to be considered and
whether this would increase the number of visitors to the Museum
rather than be a substitute for a visit. Ms Breadman (Head of
Community Services, Colchester) commented that a bid was being
submitted to the Arts Council for funding to expand the audience of
the Museum Service.
Councillor Young highlighted that the school visitor figures for
Ipswich Museum and Gallery were below target, but the corresponding
income figure was well above target. Mr
Seaman reported that there had been an error in the number of
schools, plus the income target was based on the assumption of
£1 per head spend; these targets would be adjusted going
forward. Mr Fairclough (Head of Culture
and Environment Services, Ipswich) added that all targets would be
reviewed as part of the Business Plan process.
Councillor Jones requested that performance figures for Ipswich
Museum and Ipswich Art School Gallery be provided separately in
future reports as they provided quite different offers.
Councillor Jones reported that the Museums Working Group (Ipswich)
would be meeting to consider how the budget previously earmarked
for the Ipswich Arts and Museum Project could be utilised to
improve the Museum Service in Ipswich, e.g. gallery
Mr Seaman added that the Working Group would also look at how to
increase visitor numbers for Christchurch Mansion, especially after
the recent building works that had impacted on visitor numbers and
hiring. Councillor Smart commented that the performance targets for
Christchurch Mansion should have been adjusted to reflect the
potential impact of the building works.
15.9. Councillor Smart asked whether online retailing had been considered for some of more expensive retail items, e.g. books, jewellery. Ms Hedges (Chief Operating ... view the full minutes text for item 15.
This report provides a brief update on the current financial position for Colchester & Ipswich Joint Museum Service for 2016/17.
The report also summarises the current indicative position in relation to setting the 2017/18 budget for Colchester & Ipswich Joint Museum Service, and recommended financial contributions from Colchester Borough Council and Ipswich Borough Council, to be agreed through each Councils budget setting process.
Mr Seaman outlined the budget position for 2017/18 as detailed in
Councillor Smart questioned why the move of the Ipswich Borough
Council (IBC) collections from Colchester to Constantine Road in
Ipswich would incur an ongoing annual cost of
£55k. Mr Seaman reported that
this represented the cost of the storage rather than the cost of
moving the collections, and confirmed that this was an internal
charge as IBC owned the premises.
that the total Colchester Borough Council and Ipswich
Borough Council contribution to the Colchester and Ipswich Museum
Service for 2017/18 be agreed as £1,881,900;
that the budget contribution for 2017/18 in relation to
Colchester Borough Council be agreed at £1,078,100;
that the budget contribution for 2017/18 in relation to
Ipswich Borough Council be agreed at £803,800;
(iv) that the total figure and the respective partner contributions be recommended to the Cabinet of Colchester Borough Council and the Executive of Ipswich Borough Council for adoption.
Dates of Future Meetings
To confirm the dates of the meetings for 2017/18 as follows:
· Tuesday 27 June 2017, 2pm – Colchester
· Tuesday 23 January 2018, 2pm – Ipswich
Additionally, a further meeting needs to be convened in March 2017 to consider the Business Plan for the Colchester and Ipswich Joint Museum Service, and this meeting will be held in Ipswich.
17.1. An additional meeting of the Committee had been requested to take place in March 2017 in order to consider the Business Plan for the Colchester and Ipswich Joint Museum Service. It was agreed that this meeting should take place on Monday 13 March 2017 at 3pm in Ipswich.
that an additional meeting be convened on Monday 13
March 2017 at 3pm in Ipswich;
(ii) that the dates of meetings for 2017/18 be confirmed as:
· Tuesday 27 June 2017, 2pm (Colchester)
· Tuesday 23 January 2018, 2pm (Ipswich)