Venue: Room G3, Rowan House, Sheepen Road, Colchester
Contact: Linda Slowgrove 01473 432511
Apologies for Absence
Apologies for absence were received from Hayley McGrath.
To consider the Minutes of the meeting held on 24 June 2015.
15.1. It was noted that the actions arising from the previous meeting (minutes 11.2 and 12.2) would be progressed through the Portfolio Holder meetings.
that the Minutes of the meeting held on 24 June 2015 be signed as a true record.
To Confirm or Vary the Order of Business
that the Order of Business be confirmed as printed on the Agenda.
Declarations of Interest
There were no declarations of interest.
Presentation: Arts Council England - 'The Training Museum' Initiative
Ms Macfarlane (Projects Development Officer) gave a brief
presentation on the Training Museum initiative, with the following
· Project was funded by the Arts Council England for 3 years to 2018 with the aim of developing a museum workforce fit for the future
· ‘Cimovation’ Fund available for small grant applications
· Working in partnership with University Campus Suffolk and University of Essex, offering a 2-year BA course with work placements in the Joint Museum Service
· Trainee programme providing a new route to acquiring museum skills, working with collections and offering traineeships and volunteer placements
Working in partnerships with schools on a longer term approach,
opportunities for children to get involved in collection care and
Ms Fox (Museums Project Officer) reported that her role was to
support the trainees and develop their training programme, which
involved 3 days a week of vocational training and 2 days a week
working in visitor services; once essential museum training was
undertaken, trainees would be working alongside the CIMS
The 7 appointed trainees introduced themselves and outlined their
diverse backgrounds, ranging from academic to retail, and indicated
which areas of the museum service they were looking forward to
getting involved with.
Ms Hedges (Chief Operating Officer, Colchester) congratulated the
trainees and commented that a lot of people had applied for the
trainee posts. Ms Hedges encouraged the trainees to feedback on any
areas where the training programme could be improved, and asked
whether the programme included corporate aspects, e.g. the pressure
on local government funding. Mr Seaman
(Colchester and Ipswich Museum Service Manager) reported that all
the trainees had training together on Wednesdays and that this
could be considered for a future session and would welcome
involvement from both Senior Officers and Councillors.
Ms Fox reported that feedback was encouraged throughout the
training programme and added that Counterculture Partnership would
be evaluating the programme as part of the User Evaluation
Strategy, which would also include feedback from the CIMS
Councillor Smart commented that at a time when local government was
under pressure, developing a skills base to meet recruitment needs
in the museum sector whilst future job opportunities may be
declining was a concern and asked whether the skills could be
applied elsewhere. The trainees
reported that a wide range of skills were being included in the
programme, e.g. project management, PR, event management, plus work
experience. Ms Fox added that elements
were included throughout the programme to support future
employment, with transferable skills, such as development of
Mr Hodgson (Colchester Museums Manager) reported that the
Powermeeter video interviewing software
had been used as part of the selection process for the trainees
after the initial shortlisting from CVs, as well as group team
18.8. Ms Breadman (Head of Community Services, Colchester) reported that another strand of the programme had commercial benefits and there were plans to develop new income streams going forward to deliver course content in partnership with the two ... view the full minutes text for item 18.
This report summarises performance for the period from April to November 2015 for the Colchester and Ipswich Joint Museum Service.
Mr Hodgson reported that the Castle guidebook retailed at £6
and over 400 copies had been sold already, adding to the retail
Mr Seaman reported that the Fenwick Treasure would soon be on
display in the Castle, with the civic and public launches taking
place in March 2016, and information relating to the Celts would be
added to the tablets to tie in with this exhibit.
Councillor Young asked whether any half-term promotions were
planned. Mr Seaman reported that the prisons were being redeveloped
using the reinvestment funding and the apps would be updated to
include information relating to the Witchfinder General.
Councillor Smart asked how targets were set, as the income targets
were being exceeded, but the visitor targets were not. Mr Seaman commented that school visits had
declined for Christchurch Mansion, but there had been an increase
in public visits, where public interest had been fuelled by the
exhibition of Salisbury Cathedral from the Meadow
from the Tate and other Constable works from the Ipswich
Councillor Jones asked about the number of schools visiting. Ms
Austin (Ipswich Museums Manager) reported that some schools did
their own-led tour whilst others participated in workshops, and
added that new school packages were being developed for September
following the changes in curriculum.
Mr Seaman reported that over one million people were expected to
visit the “Life in Georgian England” exhibition in
Nanjing and added that the actual visitor figures would be reported
in the local media after the exhibition closed in May
that the report be noted.
This report provides a brief update on the current financial position for Colchester & Ipswich Joint Museum Service for 2015/16.
The report also summarises the current indicative position in relation to setting the 2016/17 budget for the Joint Service and the recommended financial contributions from Colchester Borough Council and Ipswich Borough Council, to be agreed through each Council’s budget setting process.
Mr Brown (Finance Manager, Colchester) reported that under the
revised Joint Museums Agreement, each authority retained the
majority of its income and that the contributions for each
authority had been frozen for 2016/17.
Ms Hedges commented that if there was a significant
over-achievement by the Joint Museum Service, it would be the
decision of each authority to decide how that money was utilised,
i.e. reinvestment in the Joint Museums Service or utilised as part
of the General Fund.
that the total Colchester Borough Council and Ipswich
Borough Council contribution to the Colchester and Ipswich Museum
Service for 2016/17 be agreed as £1,887,400;
that the budget contribution for 2016/17 in relation to
Colchester Borough Council be agreed at £1,078,300;
that the budget contribution for 2016/17 in relation to
Ipswich Borough Council be agreed at £809,100;
(iv) that the total figure and the respective partner contributions be recommended to the Cabinet of Colchester Borough Council and the Executive of Ipswich Borough Council for adoption.
This report notes the publication of the audited Annual Return for 2014/15.
Mr Heath (Finance Manager (Technical), Colchester) reported that
the Annual Return for 2014/15 had been signed by the auditor
confirming an unqualified opinion except for one comment arising
from the Internal Audit report, which had since been addressed and
tested in the 2015/16 Internal Audit process.
Mr Heath reported that Annual Returns would no longer be produced
for the Joint Museum Committee and that this would now be audited
as part of each authority’s Internal Audit
that the publication of the audited Annual Return for 2014/15 be noted.
Dates of Meetings for 2016/17
To confirm the dates of the meetings for 2016/17 as follows:
· Tuesday 28 June 2016, 2pm – Ipswich
· Tuesday 24 January 2017, 2pm – Colchester
that the dates of meetings for 2016/17 be confirmed as:
· Tuesday 28 June 2016, 2pm (Ipswich)
· Tuesday 24 January 2017, 2pm (Colchester)