Agenda and minutes

Planning & Development Committee - Wednesday 17th October 2018 9.30 am

Venue: Gipping Room - Grafton House. View directions

Contact: Linda Slowgrove  01473 432511

No. Item


Apologies for Absence


There were no apologies for absence.


Unconfirmed Minutes of Previous Meeting pdf icon PDF 92 KB

To consider the Minutes of the meeting held on 19 September 2018.




that the Minutes of the meeting held on 19 September 2018 be signed as a true record.


To Confirm or Vary the Order Of Business




that the Order of Business be confirmed as printed on the Agenda.


Declarations of Interest


There were no declarations of interest.


PD/18/05 Planning Applications - General Information pdf icon PDF 90 KB

Additional documents:


Throughout these minutes “the Act” means the Town and Country Planning Act 1990 as amended and the “Advertisement Regulations” means the Town and Country Planning (Control of Advertisements) Regulations 1992.


In considering the applications the Committee took into consideration representations where indicated by the words “(REPS)” after the individual planning reference number.


Item 1 (IP/18/00731/FUL – 131 Orwell Road) was withdrawn by the applicant prior to the meeting. The remaining applications were considered in the order set out on the agenda.


PD/18/05 Item 1 - Application IP/18/00731/FUL pdf icon PDF 272 KB

131 Orwell Road

Additional documents:



Ward:             ST JOHNS


Proposal:      Erection of two and single-storey rear extensions and loft conversion with rear facing dormer.


Address:       131 Orwell Road


Applicant:     Orwell Road Estate Ltd


Agent:            Martin Cowling Architect


This application was withdrawn by the applicant.


PD/18/05 Item 2 - Application IP/18/00680/FUL pdf icon PDF 273 KB

22-28 The Havens

Additional documents:


Ward:             PRIORY HEATH


Proposal:      Change of use of offices (Use Class B1) to medical re-ablement centre (Use Class C2) including erection of extension to house lift and lobbies.


Address:       22-28 The Havens


Applicant:     Enable 2 Re-able Ltd


Agent:            Poole and Pattle Chartered Architects


The Development Management Team Leader presented the report illustrated by drawings and photographs.


The report was updated in respect of comments from Highways England, who made no objections to the proposals. 


Councillor Rudkin proposed that consideration be given to increasing the number of disabled parking spaces provided, and it was agreed that condition 3 be amended to include disabled parking provision.


Councillor Jones raised the issue with regards to landscaping and ecological enhancements. It was agreed an informative be added requesting additional landscaping and ecological features. 




Grant planning permission subject to the following conditions (briefly):-


1.         Development to be in accordance with the approved drawings.


2.         Details of noise mitigation strategy.


3.         Details of cycle, PTW and additional disabled parking to be submitted and approved by the LPA.


4.         The provision of Refuse/Recycling bins shall be provided in its entirety before the development is brought into use and shall be retained thereafter for no other purpose.


5.         The use shall not commence until the area(s) within the site shown for the purposes of loading, unloading, manoeuvring and parking of vehicles including disabled parking has been provided and thereafter that area(s) shall be retained and used for no other purposes.




1.         The Council recommends the installation of an appropriate sprinkler system within the development.


2.         Advisory comments from Suffolk Constabulary Design Out Crime team to be included.


3.         The applicant is encouraged to provide additional landscaping and ecological features within the curtilage of the site.


PD/18/05 Item 3 - Application IP/18/00776/FUL pdf icon PDF 262 KB

26 Wareham Avenue

Additional documents:


Ward:             BIXLEY


Proposal:      Erection of single storey front extension and extension of dropped kerb.


Address:       26 Wareham Avenue


Applicant:     Mr Evans


The Development Management Team Leader presented the report illustrated by drawings and photographs.




Grant planning permission subject to the following condition (briefly):-


1.         The development shall be carried out in accordance with the details shown on the submitted drawings.




1.         Construction Hours

2.         Suffolk Highways permission is required to extend the dropped kerb.


PD/18/05 Information for Councillors pdf icon PDF 6 KB

Additional documents:


56.1.    Councillor Rudkin reported that the quarterly Planning Enforcement update report had been commended by the Planning Committee at Doncaster Council, who were considering adopting a similar model.  Councillor Rudkin added that the report was particularly useful for highlighting patterns within the complaints received about developments.

56.2.    The Development Management Team Leader confirmed the growing trend in the number of complaints received in relation to large rear dormer windows and HMOs, and added that there were a number of London developers who were now converting properties to HMOs as far out of London as Colchester and Ipswich. Officers would seek to engage with these developers as whilst the properties might comply with Building Regulations, the developments were not always built out to plan.

56.3.    Councillor Jones commented that most of the HMO conversion works fell within permitted development rights, so it made it difficult to prevent/enforce these developments. Councillor Jones asked whether the limit of 6 tenants before a dwelling was considered as a HMO was a local or national stipulation.  The Development Management Team Leader reported that this limit was set by the regulations of the General Permitted Development Order, which allowed for a C3 use class dwelling to be converted to C4 use class small HMO without requiring planning permission.

56.4.    The Development Management Team Leader added that whilst these conversions were permitted, the conversion of some of the Victorian properties, which invariably had no/very little parking provision, did create issues for neighbouring residents.

56.5.    Councillor Jones expressed concern for tenants in regards to space standards and provision of communal areas within some HMOs.  The Development Management Team Leader reported that new legislation relating to the licensing of HMOs was implemented in October 2018, which included the introduction of minimum bedroom sizes.

56.6.    Councillor Gage highlighted the compound effect on parking for local residents of having more than one HMO in close proximity, especially if they were adjacent.  The Planning & Development Operations Manager reported that whilst HMO licensing could address the standard of the property, parking was not covered by this legislation and was a highways matter. The Planning & Development Operations Manager added that local planning authorities did have the power to implement an Article 4 Direction, which could remove permitted development rights relating to change of use, but this would then have to apply to every property within the defined location.     




that the information for Councillors be noted.


Training Update: National Planning Policy Framework (NPPF)


57.1.    The Acting Planning Policy Team Leader gave a presentation on the key changes in the recently revised National Planning Policy Framework.



that the presentation be noted.