Agenda and minutes

Planning & Development Committee
Wednesday 30th May 2018 9.30 am

Venue: Gipping Room, Grafton House. View directions

Contact: Linda Slowgrove  01473 432511

Items
No. Item

1.

Election of Chair

Minutes:

Resolved:

 

that Councillor Gardiner be elected as Chair of the Planning & Development Committee for the municipal year 2018/19.

2.

Appointment of Vice-Chair

Minutes:

Resolved:

 

that Councillor Knowles be elected as Vice-Chair of the Planning & Development Committee for the municipal year 2018/19.

3.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Carnall and Councillor Vickery, and also from Councillor Rudkin for Item 2 (IP/18/00064/FUL).

4.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 93 KB

To consider the Minutes of the meeting held on 25 April 2018.

Minutes:

4.1.       Minute 163 – Item 2 (IP/18/00190/FUL): Councillor Knowles reported that the following amendments had been requested in relation to the points raised by the owner/occupier of 81 Henley Road:

·           Sixth bullet point should read as “Garage of 10 Dale Hall Lane was a large 2-storey structure, yet used as a distant ridge height reference point for the buildings on plots A & B”

·           Tenth bullet point should read as “Sheds do not cover 30% of the garden area as stated by the officer, more like 3%”

 

These amendments were agreed.

 

Resolved:

 

that, subject to the above amendments, the Minutes of the meeting held on 25 April 2018 be signed as a true record.

5.

To Confirm or Vary the Order Of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

6.

Declarations of Interest

Minutes:

Councillor Kreidewolf, being the Chair of Ipswich Borough Assets Ltd, declared an interest in Item 1 (IP/18/00209/VC) and left the room during the consideration of this item.

 

Councillor Harsant, being known to the freeholder and having spoken to the Development Director of Octopus Healthcare, declared an interest in Item 2 (IP/18/00064/FUL) and left the room during the consideration of this item.

 

Councillor Harsant, having worked closely with the applicant and speaking on behalf of the applicant, declared an interest in Item 4 (IP/18/00316/FUL) and left the room after making representations on this item.

7.

To Confirm the Times of Meetings for 2018/19

To confirm the start time of Planning and Development Committee meetings as 9.30am.

Minutes:

Resolved:

 

that the start time of the meetings of the Planning & Development Committee be confirmed as 9.30am.

8.

PD/18/01 Planning Applications - General Information pdf icon PDF 7 KB

Additional documents:

Minutes:

 Throughout these minutes “the Act” means the Town and Country Planning Act 1990 as amended and the “Advertisement Regulations” means the Town and Country Planning (Control of Advertisements) Regulations 1992.

 

In considering the applications the Committee took into consideration representations where indicated by the words “(REPS)” after the individual planning reference number.

 

Item 3 (IP/18/00306/FUL) was withdrawn by the applicant.  The remaining applications were considered in the following order:

 

Item 2 – IP/18/00064/FUL – Thurleston Hall Cricket Stadium, Henley Road

Item 4 – IP/18/00316/FUL – Odeon Cinema, 10 St Margaret’s Street

Item 1 – IP/18/00209/VC – Billington Food Services Ltd, Europa Way

Item 5 – IP/18/00329/VC – Car parking area adjacent to 2-6 Russell Road

Item 6 – IP/18/00386/FPI3 – Land at Former St Peters Warehouse, College Street

9.

PD/18/01 Item 1 - Application IP/18/00209/VC pdf icon PDF 758 KB

Billington Food Services Ltd, Europa Way

Additional documents:

Minutes:

Ward:             WHITEHOUSE

 

Proposal:      Removal of Conditions 1, 2, 3 and 4 of planning permission IP/98/00881/FUL relating to working hours, noise levels, delivery vehicles and service yard gates.

 

Address:       Billington Food Services Ltd, Europa House, Europa Way

 

Applicant:     Ipswich Borough Assets Limited

 

Agent:            Savills (UK) Ltd

 

The Senior Planning Officer presented the report illustrated by drawings and photographs.  The second condition in the recommendation was updated as follows:

“The use of premises to only be in accordance with an approved noise management plan.”

 

Councillor Jones proposed that the application be deferred to request a detailed noise management plan, and this was agreed.

 

RESOLVED:-

 

Application deferred so that the applicant can provide a detailed noise management plan.

10.

PD/18/01 Item 2 - Application IP/18/00064/FUL pdf icon PDF 581 KB

Thurleston Hall Cricket Stadium, Henley Road

Additional documents:

Minutes:

REPS

Ward:             WHITTON

 

Proposal:      Demolition of former cricket stadium and erection of 3-storey 66 bed care home for older people, with associated landscaping, car parking and access.

 

Address:       Thurleston Hall Cricket Stadium, Henley Road

 

Applicant:     Miss Sutcliffe

 

Agent:            LNT Construction Ltd

 

The Senior Planning Officer presented the report illustrated by drawings and photographs.

 

Miss Sutcliffe of LNT Construction Ltd spoke on behalf of the applicant:

-           Applicant was an experienced Care Home developer.

-           Would provide accommodation for 66 elderly local people.

-           Expect development to be completed in 2019.

-           Significant reduction in volume compared with existing building.

-           The site does not benefit the area whereas proposal would.

-           Would meet CQC requirements.

-           Intended occupier is located in urban area and had difficulties with meeting CQC requirements.

-           Applicant has revised design of proposal to address concerns whilst meeting CQC requirements.

 

Councillor Gage proposed that condition 5 be amended to include an operational plan to cover access options to enable staff and residents to get out into the wider community via the footway link, and this was agreed.

 

Councillor Jones proposed that an informative be added to consider expanding the footway link to cater for cyclists, and this was agreed.

 

RESOLVED:-

 

That the Head of Planning be authorised to grant planning permission subject to the following conditions (briefly):-

 

1.         Development to be in accordance with plans.

2.         External facing materials to be provided.

3.         Details relating to drainage, boundary treatments, provision of pedestrian link, biodiversity enhancements, cycle parking, PTW parking, fire hydrants, electric vehicle charging, CCTV and lighting. To be provided before first use.

4.         Conditions relating to provision of access and vehicular areas before first use.

5.         Development to be in accordance with submitted travel and operational plan.

6.         Conditions relating to further surveys (as recommended within ecological appraisal).

7.         New landscaping and planting/maintenance details to be provided and retained.

8.         Construction and ecological management plan to be provided agreed and implemented.

9.         Conditions relating to tree protection measures during construction phase.

10.       Condition relating to energy and water efficiency.

11.       15% of developments energy requirements to be from decentralised and renewable or low carbon sources, unless demonstrated that this is not feasible or viable.

 

INFORMATIVES:

 

1.         Ipswich Borough Council supports the use of automatic sprinkler systems.

2.         The Local Planning Authority will require condition 4 to include inclusive access measures for residents and staff, including cycle and mobility scooter arrangements and/or other modes of transport, i.e. taxi’s or minibus arrangements.

11.

PD/18/01 Item 3 - Application IP/18/00306/FUL pdf icon PDF 682 KB

Land rear of 15 Warrington Road

Additional documents:

Minutes:

REPS

Ward:             ST MARGARETS

 

Proposal:      Erection of single-storey dwelling on land severed from rear garden.

 

Address:       Land rear of 15 Warrington Road

 

Applicant:     Jane Noordhuis

 

Agent:            Beanland Associates Architects Ltd

 

The application was withdrawn from determination by the applicant prior to the meeting. 

12.

PD/18/01 Item 4 - Application IP/18/00316/FUL pdf icon PDF 1 MB

Odeon Cinema, 10 St Margaret’s Street

Additional documents:

Minutes:

REPS

Ward:             ALEXANDRA

 

Proposal:      Change of use of former cinema (D2) to use as a place of worship (D1).

 

Address:       Odeon Cinema, 10 St Margaret’s Street

 

Applicant:     Hope Church Ipswich/RJR Corporation Ltd

 

Agent:            Tweedale Limited

 

The Acting Development Management Team Leader presented the report illustrated by drawings and photographs. 

 

Councillor Harsant, spoke on behalf of the applicant, Hope Church, in support of the proposals:

-        Hope Church has been in the town for over 25 years and was an active part of the community.

-        The Church currently serves 360 people, but was looking to grow to over 400 people from various backgrounds.

-        Church was a centre for various groups and activities.

-        A larger premises will allow them to continue and develop these activities and groups.

-        Proposals include a small café which would be open to the public.

-        Many churchgoers walk to the existing site on Fore Hamlet and the Odeon location will continue that trend.

-        The Church was in open discussion with existing groups to utilise car parking nearby especially for Sunday services.

-        The Pastor was committed to seeing Ipswich flourish as a town.

 

Councillor Lockington, spoke as a St Margaret’s ward Councillor on behalf of residents:

-        Building was a prominent site on the edge of the St Margaret’s ward and would be good to see a new use of the building.

-        However there was concern about parking and the need for a Green Travel Plan.

-        Residents’ parking scheme in nearby streets need to be considered as this was not in force on Sundays.

-        The Church should be encouraged to discuss this with residents.

-        No disabled parking is provided.

 

Councillor Jones proposed that a condition be added to request a management plan for the amenity space within the site and that an informative be added to request within the sustainable access strategy that resident permit parking areas were not to be used by visitors to the church on Sundays, and this was agreed.

 

RESOLVED:-

 

Grant planning permission upon condition that (briefly):-

 

1.         Development to be in accordance with plans.

2.         Details to be submitted and approved:- Secure cycle and powered two wheel vehicle parking; loading, unloading manoeuvring and parking of service vehicles; sustainable access strategy; ventilation and extraction systems; boundary treatments; CCTV coverage; access and security measures.

3.         Pre-commencement submission of details of acoustic qualities/sound insulation of building and any necessary works.

4.         Pre-commencement submission of odour/noise extraction systems.

5.         Hours of operation between 08:00 to 23:00 Monday to Sundays.

6.         Pre-occupation submission of a management plan for the maintenance of the amenity areas surrounding the site.

 

Informatives:

 

1.         Ipswich Borough Council supports the use of automatic sprinkler systems.

2.         Comments received from Suffolk Fire and Rescue Service and Suffolk Constabulary to be included.

3.         Users of the church are encouraged not to use nearby resident permit parking bays, especially on Sundays.

13.

PD/18/01 Item 5 - Application IP/18/00329/VC pdf icon PDF 661 KB

Car parking area adjacent to 2-6 Russell Road

Additional documents:

Minutes:

Ward:             GIPPING

 

Proposal:      Variation of Condition 6 of planning permission IP/93/00931/FUL and Condition 3 of planning permission IP/97/00512/FUL to allow short-stay car parking in addition to the use of the car park by customers of the retail and leisure units.

 

Address:       Car parking area adjacent to 2-6 Russell Road

 

Applicant:     K/S Ipswich c/o Nectar Asset Management Ltd

 

Agent:            Nectar Asset Management

 

The Senior Planning Officer presented the report illustrated by drawings and photographs. 

 

Councillor Jones proposed that an additional condition be added in relation to the maintenance and appearance of the site, and this was agreed.

 

RESOLVED:-

 

Grant planning permission subject to the following conditions (briefly):-

 

1.         Car park shall be retained at all times for use in association with the adjacent retail/gym units and for short-stay pay and display parking financial disincentives’ for parking for longer than 5 hours.

2.         Restrictive conditions relating to retail sales and subdivision.

3.         Management Plan for car park to ensure sufficient spaces for adjacent retail/gym units.

4.         Details relating to provision of cycle, PTW parking, disabled car parking spaces and electric vehicle recharging spaces having regard to Suffolk Guidance for Parking. Approved parking to be provided before first use as a short stay pay and display car park.

5.         Condition relating to management of litter, repair and maintenance of boundary treatments and landscaping.

14.

PD/18/01 Item 6 - Application IP/18/00386/FPI3 pdf icon PDF 553 KB

Land at Former St Peters Warehouse, College Street

Additional documents:

Minutes:

Ward:             ALEXANDRA

 

Proposal:      Continued temporary use of land for short-stay car parking (site in floodzones 2 and 3) for a period of two years.

 

Address:       Land at former St Peters Warehouse, College Street

 

Applicant:     Ipswich Borough Council

 

The Acting Development Management Team Leader presented the report illustrated by drawings and photographs. 

 

The report was updated as follows:

 

Consultation response received from Suffolk CC Highways and offered no objection, subject to conditions relating to:

1.      Use of the car parking spaces south of the building line facing St Peters Dock shall cease on 1 January 2019 unless otherwise agreed in writing by the Local Planning Authority.

2.      The existing cycle parking provided shall be maintained.

 

Reason for condition 1 was that the County Council proposes to use funding from the Coastal Community Fund to reconstruct St Peters Dock with works commencing in January 2019.

 

Officers did not consider that this was a significant infrastructure improvement to warrant restriction as requested. This condition was not imposed.

 

Furthermore, the Highway Authority confirmed that existing cycle parking was acceptable, and PTW parking and disabled parking was already provided. Officers advised Condition 3 within the recommendation be amended to read ‘The existing cycle parking provided shall be retained as approved under ref. IP/17/00614/CON’.

 

RESOLVED:-

 

Grant planning permission subject to the following conditions (briefly):-

 

1.         Use shall cease on or before 30th May 2020.

2.         Parking to be restricted to short-stay parking only (no more than 5 hours).

3.         The existing cycle parking provided shall be retained as approved under ref. IP/17/00614/CON.

4.         Within 1 month of the date of this approval, a scheme for the improvement of the College Street frontage of the site shall be submitted to the Local Planning Authority for approval in writing. Within 1 month of any approval the improvement scheme shall be carried out in accordance with that approval. Thereafter the development shall remain in accordance with the approved scheme.

5.         Notwithstanding the provision of the Town and Country Planning (General Permitted Development) Order 2015 (or any Order revoking and re-enacting that Order with or without modification) no direct means of vehicle access or egress shall be provided from/to College Street.

15.

PD/18/01 Information for Councillors pdf icon PDF 7 KB

Additional documents:

Minutes:

15.1.    The Chair proposed that provisional site visits dates be set for the Monday prior to Committee meeting dates; a list of dates would be circulated to all members and substitutes of the Committee.

15.2.    The Lead Lawyer commented that short training sessions would be included at future meetings as part of the agenda.

15.3.    The Head of Development commented that officers would look at how information could be provided to Committee members to enable them to easily identify potential conflicts of interests in relation to anonymised representations.