Agenda and draft minutes

Licensing & Regulatory Committee - Wednesday 29th January 2020 6.00 pm

Venue: Gipping Room, Grafton House

Contact: Jess Dool  01473 432513

No. Item


Apologies for Absence


Apologies for Absence were received from Councillor Hughes, Councillor Cenci and Councillor Riley.


The Committee noted their sympathies for Councillor Hughes at this time.


Unconfirmed Minutes of Previous Meeting pdf icon PDF 68 KB


Minute No.28 – LR/19/09 Update on Voluntary Scheme ‘Reducing the Strength’


Ms Devine, Senior Licensing & Enforcement Officer, circulated leaflets which had been produced regarding the ‘Reducing the Strength’ scheme and confirmed that these had been provided to Off Licence premises during inspections to raise awareness of the scheme and encourage premises to voluntarily sign up.


Minute No. 32 – Cumulative Impact Policy


Ms Devine confirmed that the data hotspots mapping had been requested however, due to other high priorities, this had not yet been received. It was requested that this action be carried to the next meeting.




that the Minutes of the Meeting held on 3 October 2019 be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be confirmed as printed on the Agenda.


Declarations of Interest


There were no declarations of interest.


Update from Inspector Kidd-Stanton


39.1.    Inspector Kidd-Stanton provided an overview of Suffolk Constabulary, with particular focus on Licensing, and confirmed that there had been a number of structural changes to the force undertaken a year ago. This included the disestablishment of the Community Safety Department where it was agreed that their responsibilities would be moved under the Safer Neighbourhood Partnership teams.


39.2.    Super Intendent Kerry Cutler was responsible for the strategic lead in the area on behalf of Chief Officers for a number of ‘themes’ throughout the County. This included licensing, retail and business crime, hate crime, youth and gang violence and antisocial behaviour, all of which was supported by a number of Officers and staff.


39.3.    Inspector Kidd-Stanton detailed the Sgts and Officers working within the area and confirmed that alongside them, close work continued to be undertaken with other partners such as Ipswich Borough Council, for specific initiatives and operations.


39.4.    As part of the restructure, the different practises adopted by each Local Authority with regards to their licensing policies had been considered to ensure both a tailored approach could be given for each authority as well as an overarching process and policy which would cover all. A Continuous Improvement Plan had been agreed, which would bring together all areas for development and involve joint working with IBC and other partners. As part of this, a Licensing Officer group had been set up which enabled Principle Licensing officers at each Authority and the Constabulary to discuss and work on joint priorities together. It was envisaged that this would also include other responsible authorities such as Suffolk Fire & Rescue in the future.


39.5.    Other ongoing work included engagement with local businesses in the town to relaunch “Bar Watch” which had been a successful past initiative and to continue considering the schemes other authorities had in place. Intelligence and information sharing amongst all partners continued to be of great importance to ensure an effective partnership.


39.6.    Three Night Time Economy Partnership Engagement evenings had been held relating to antisocial behaviour issues in the town centre. The events had taken place on 28 September, 21 November and 21 December, with 600 people engaged with on the first evening. There had also been positive news coverage regarding local businesses on the December evening, with Unit 17 discussing the measures taken to keep the community safe. The town had successfully been re-accredited with Purple Flag however, further work would be undertaken prior to the full accreditation process later this year.


39.7.    A Week of Action (“Operation Drawbridge”) had taken place in January 2020 and Inspector Kidd-Stanton circulated detailed information regarding the events of this week to the Committee. Part of this included checks undertaken within Off Licence premises outside of the town centre where licence breaches or concerns could be identified. Where any issues had been found, follow up work would be undertaken. The Week of Action had been jointly undertaken with other partners including IBC’s Community Safety Team, who had co-ordinated drug litter checks around the  ...  view the full minutes text for item 39.


LR/19/13 Proposed Guidance for applying for an exemption to the vehicle age limit for Taxis and Private Hire pdf icon PDF 95 KB

Additional documents:



40.1.    Ms Devine confirmed that the guidance had been slightly amended as per the discussion at the previous Licensing & Regulatory Committee meeting. This included the additional sentence that the vehicle must be specified as a ‘classic car’ on the insurance policy; or of historical note in the hackney carriage or private hire fleet in Ipswich due to the length of time it had been licensed.  


40.2.    With regards to classic cars, it was important to note that a licensed classic car or novelty car under private hire for a special event (such as a prom), would be exempt from the age limits imposed by The Policy. Vehicles used solely for weddings/funerals were also exempt from the licensing regime.


40.3.    It was agreed that the third recommendation would include ‘or Licensing Sub-Committee’ for applications for an exemption to be considered by, dependant on which meeting would be first.




1.    that Appendix 1, Guidance on the standard required for vehicles to be exempt from the age limit for licensed vehicles be published.


2.    that Officers be given delegated authority to refuse an application for an exemption where the vehicle fails to meet the criteria listed and all refusals be reported to the next meeting of the Committee.


3.    that any applications for an exemption, where the vehicle meets the standards listed in the Guidance, or minorly fails the standards, be considered by the Licensing and Regulatory Committee, or Licensing Sub-Committee, for determination.




LR/19/14 Applications Update Report pdf icon PDF 104 KB


41.1.    Ms Devine confirmed that Arlington’s had requested the ability to sell alcohol online for delivery/collection, and checks had been undertaken to ensure proof of age would be requested.


41.2.    In response to a question, Ms Devine advised that licensing permission could be granted prior to a premises being built should the licensing criteria be fulfilled. The fee for having a licence varied depending on the rateable value of the building, therefore the smallest licence fee paid could be £90 per year however, the fee could also be much higher than this as the rateable value, size of the venue and number of people would all be considered.




that the report be noted.


Exclusion of Public

To consider that the public (including the press) be excluded from the meeting during consideration of the following agenda items under Section 100(A) of the Local Government Act 1972 as it is likely that if members of the public were present during this item there would be disclosure to them of exempt information falling within paragraphs 1 of Schedule 12A of the Local Government Act 1972.





that the public (including the press) be excluded from the meeting during consideration of the following agenda items under Section 100(A) of the Local Government Act 1972 as it was likely that if members of the public were present during this item there would be disclosure to them of exempt information falling within paragraphs 1 of Schedule 12A of the Local Government Act 1972.


Unconfirmed Exempt Minutes of Previous Meeting


LR/19/15 Hackney Carriage & Private Hire Enforcement Action Report


LR/19/16 Licensing Applications and Enforcement Report