Agenda and minutes

Strategic Overview & Scrutiny Committee - Thursday 2nd March 2017 6.00 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


Apologies of absence were received from Councillors Chisholm and Darwin.


Minutes of the Meeting held on 2 February 2017 pdf icon PDF 160 KB


45.1    Councillor Pope requested that 38.5 be amended to read …’ it was between the Council, Stoke High School and the Multi Agency Trust at Northgate High School.’  Also that 38.6 be amended to read ‘Councillor requested a ‘Point of Order’ and said that the South Suffolk Learning Trust had withdrawn …’




that the minutes of the meeting, with the amendments above, be signed as a true record.


Declarations of Interest


There were no declarations of order.


To Confirm or Vary the Order of Business


It was requested that after Agenda Item 5, at Agenda Item 5a. (as a matter of urgency) Mr Nigel Allsopp of the Highways Agency would be invited to give an update on the recent closure of the Orwell Bridge.  




that subject to Item 5a being included on the Agenda after Item 5, the Order of Business be as printed on the Agenda.


Update on Child Sexual Exploitation


48.1    Detective Superintendent David Cutler, Head of Safeguarding at Suffolk Constabulary updated the Committee following his attendance at the Task & Finish Group about Child Sexual Exploitation on 4 February 2016.  Also present were Councillor A Ross (Portfolio Holder for Community Protection), Mike Grimwood (Operations Manager, Community Protection) and Sarah Yule (Principal Accommodation Officer) at IBC and the Operational Lead on the Multi Agency Safeguarding Hub (MASH).


48.2    D/Supt Cutler outlined three key areas of his responsibility which were to continue to raise awareness, to promote mandatory taxi licensing training and to distribute information packs for door staff in bars, clubs and fast food outlets. 


48.3    Awareness would be raised by ensuring that the public and professionals knew what to look for and that the knowledge of front line practitioners was increased.  As an example, he had engaged with hotel owners re: on line bookings, where there might be no scrutiny at reception on arrival.  He made reference to an initiative ‘Make Cyberspace - Cyber Safe’ where hotel owners were invited for sessions and tools were available to counter exploitation such as secure products and services.


48.4    In relation to taxi licensing, there was support in the west of the County to insist that a BTEC course be undertaken which included aspects of child exploitation.  Councillor Ross reported that the Licensing & Regulatory Committee at IBC had agreed that mandatory training be introduced about child sexual exploitation, dementia and disability awareness for those seeking to obtain or renew their Hackney Carriage/Private Hire Driving license.


48.5    In the case of missing children the process has been remodelled to accommodate checks when they returned home and a further home interview to identify any future risk factors.  Exploitation investigations continued between County lines and within groups e.g. gangs and known drug dealing.  Some young people of 14 or 15 years of age were being drawn in and strategies were being developed with safeguarding routes put in place.


48.6    The Chair congratulated the D/Supt on the recent ‘good’ report by Her Majesty’s Inspectorate of Constabulary (HMIC) following the inspection on efficiency and effectiveness.  Councillor C Smart asked for a definition of radicalisation?  The D/Supt said that there were a range of vulnerabilities which could be a result of radicalisation from domestic abuse in families to isolation; but it remained where people were exploited for a belief.    


48.7    Councillor Riley asked how any successes could be judged and the D/Supt said that it was an uphill challenge which would benefit from extra resources however, Constabulary funding had been cut so changes to delivery models of operation had been made by working smarter with other organisations and the voluntary sector.


48.8    In response to a question about whether gangs were getting worse in Ipswich the D/Supt said that gangs were not but that group activity was increasing.  Work would continue with Suffolk County Council and expertise at the University about Public Health in Suffolk but data could only give part of the picture. 


48.9    Councillor Gage asked whether  ...  view the full minutes text for item 48.


OS/16/12 Ipswich Park & Ride - Response to Proposal Form pdf icon PDF 58 KB

Additional documents:


49.1    The Chair presented the responses from Aiden Dunn, the Assistant Director Procurement, Contract Management and Passenger Transport for Suffolk County Council, attached at Appendix 2 to report Ref No: OS/16/12.  These had been requested in response to Proposal Form No: 20 which had been submitted by Councillor Gage and was attached at Appendix 1 to the report.  Mr Dunn and Ms Godbold had sent their apologies as had John Dugmore from the Chamber of Commerce.  Ipswich Central and the Greater Ipswich Chamber of Commerce had been invited but no response had been received.


49.2    In attendance at the meeting were Rob Bellamy, the interim Managing Director at Ipswich Buses, Councillor Ellesmere as Leader of IBC, Councillor P Smart as Portfolio Holder for Environment and Transport and Michael Newsham, Integrated Transport Officer at IBC. Mr Steve Wickers from First Group had also been invited to the meeting but was unable to attend and he had sent the following statement:-


            ‘As you know the proposal was approved by SCC Cabinet in December 2016 and we are currently working through the plan to commence the service in July 2017 on a commercial basis.  We look forward to operating this high profile service which we know is very important to the local community and economy.  Therefore we would appreciate the support from all partners to ensure the service is a success and sustainable for the future.


            However, as we don’t currently operate this service and are still working through the detail I would decline on this occasion but happy to discuss as part of any annual review.  In the meantime we will continue to engage with partners, including IBC, Suffolk Chamber and Ipswich Central and provide customer information in advance of commencement.’


49.3    Councillor Gage outlined why she had raised the concerns as she was not aware of a Park & Ride service elsewhere that operated without a subsidy.  There were many infrastructure improvements required to routes used by Ipswich Buses with no timescale for completion and definitely not by July 2017.


49.4    Councillor Riley asked whether any details were known about concessionary fares, times or whether bulk buy ticket options would continue.  If the service continued on a regular basis would the pricings and timings be reviewed?


49.5    Councillor Ellesmere said that his concerns were that the service would be reduced to every 15 minutes rather than every 12 minutes an hour and that tickets would cost more, with no mention of bulk buys or group tickets being available.  The security at the Park and Ride sites would also be an issue with no staff on site, yet currently IBC monitored the sites by CCTV so the sites would be less secure.  There were concerns within the Memorandum of Agreement that there were no Service Level Agreements and the 15 minute frequency was only a caveat ‘subject to demand’.  There were no details available about route changes, ticket costs, the age of the buses and whether the service would be sustainable and stack  ...  view the full minutes text for item 49.


OS/16/13 Representation on Outside Bodies Review pdf icon PDF 97 KB

Additional documents:


50.1    Councillor Meudec, the Portfolio Holder for Communities attended for this item.  The Democratic Services Manager presented this review of the councillor representation on Outside Bodies and made reference to a recommendation agreed by the Committee in March 2016 that all Councillors be offered training within the Councillor Development Programme.  Two formal training sessions on the roles of Trustees had been offered but there had been no Councillor take up so the training would be offered again in 2018 following the next IBC elections.  


50.2    No prescribed arrangement had been agreed on how to report back to the Committee which would allow gravitas to the Outside Bodies represented and ensure that the Council’s priorities were being addressed. 




1.    that each Outside Bodies representative report back annually to the Overview & Scrutiny Committee about meetings attended and whether their attendance required any actions to be taken.


2.    that further training sessions be offered during the 2018 municipal year about  the roles and responsibilities of Trustees.    




Review of Area Committees - Presentation


51.1    Councillor Meudec, the Portfolio Holder for Communities and the Community Engagement Officers, Alice Firbank and Simon Lanning attended for this item.  The Democratic Services Manager presented the review of the Area Committees and discussion took place about the increasing amount of items on the agenda at each Area Committee.  It was considered that the Area Committees had been a victim of their own success as they evoked the public’s interest, allowed good consultation and were well supported by both the Suffolk County Council’s Co-optees and the Police.


51.2    The Area Committees had been constituted in December 2011 in response to the Localism Act 2011 and had been created to make decisions on local issues, influence the Council’s strategic agenda and partner organisations policy making and engage with the local residents. 


51.3    The Area Committees had met 30 times each year since January 2012, with 2,734 attendances by members of the public, individual attendances by 1,175 IBC Councillors and 148 individual co-optees attending.  Since March 2012 there had been 431,221 tweets, 6,296 facebook posts and for example, in 2016, 512 people had engaged in North West walkabouts.  Events had taken place such a multicultural day in 2016 with 100 people attending and a Loan Shark week with 266 people attending.  In response to local concern there had also been a Jubilee Park ‘day of action’.


51.4    The Neighbourhood Partnership Groups had strengthened the information networks especially with the Police and other partners such as residents associations, schools, social housing, local authority services, infrastructure organisations and third sector groups.  Joint working was undertaken with partners on crime, neighbourhood safety, drug activity, fly tipping, speeding, school parking and to support community organisations.


51.5    Priorities were set in relation to the evidence of deprivation described by the Department of Communities and Local Government and from the council’s Corporate Plan for Building a Better Ipswich.  Area Committees provided a transparent means of allocating funding to local projects and the Making A Difference (MAD) funding enabled support for events, publicity and for items such as gardening tools, carol concert fencing and funding towards a defibrillator with £8,136 MAD funding being allocated so far.


51.6    Applicants were encouraged to seek match funding to demonstrate sustainability and provide incentive leverage.  So far in 2016/17 applicants had secured match funding of £48,872 towards projects funded by the Area Committees and since the Area Committees had started in 2012, £1,092,566.86 had been match funded.  To date the total spend of all 5 Area Committees was 91% of the £1,008,000 total budget allocated.


51.7    Beneficiary feedback was detailed from projects such as PhotoEast, Inside Out and Whitton Church which explained how the Community Engagement Team had encouraged them to apply for funding, offered support during the form filling process and how straightforward the application process had been.  The way the Area Committees were publicised were listed which included e-mail and letter invitation, flyers and posters, websites and social media, press and television on the One Show.        


51.8    The highlights of  ...  view the full minutes text for item 51.


OS/16/14 Work Programme 2017/18 pdf icon PDF 56 KB

Additional documents:


52.1    The Chair reported that the Annual Report on the Health Scrutiny Committee would be presented to the Committee on 3 August 2017 to allow for the Chair of the Health Scrutiny Committee at Suffolk County Council to be elected following the forthcoming elections.


52.2    The end of year Performance Dashboards (a copy of the Quarter 3 figures had been appended to the agenda for information only) would be considered by the Committee on 6 July 2017.


52.3    Future items which could be the subject of Proposal Forms were:-

·         Environmental Health Services

·         I-Cards


52.4    It was agreed that the Ipswich Park & Ride Service would be reviewed at the meeting to be held on 26 October 2017.




            that the Strategic Overview & Scrutiny Work Programme 2017/18, with the amendments above, be agreed.


OS/16/15 Quarter 3 Performance Dashboards - Appended For Information Only pdf icon PDF 103 KB

Additional documents:


53.1    The Chief Operating Officer reported that the Quarter 3 Performance Dashboards had been appended to the agenda for information only.  If Councillors had any queries regarding the Quarter 3 performance they should be sent to the Chief Operating Officer who would provide further information.  The updated Annual Performance Dashboards would be published with the agenda for the meeting on 6 July 2017.


Exclusion of Public

That the public (including the Press) be excluded from the meeting during consideration of the following item under section 100(A) of the Local Government Act 1972 as it was likely that if members of the public were present during this time there would be disclosure to them of exempt information falling within paragraphs 1, 3 & 4 of Part 1 of Schedule 12A of the Act.




that the public (including the Press) be excluded from the meeting during consideration of the following item under section 100(A) of the Local Government Act 1972 as it was likely that if members of the public were present during this time there would be disclosure to them of information falling within paragraphs 1, 3 & 4 of Part 1 of Schedule 12A of the Act.


Exempt Minutes of the Meeting held on 2 February 2017