Agenda and minutes

Executive - Tuesday 6th October 2020 6.00 pm

Venue: Virtual Meeting

Contact: Ainsley Gilbert  01473 432510

Media

Items
No. Item

43.

Apologies for Absence

Minutes:

There were no Apologies for Absence.

44.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 312 KB

To consider the Minutes of the meeting held on 8 September 2020.

Minutes:

It was RESOLVED:

 

that the Minutes of the meeting held on 8 September 2020 be signed as a true record.

45.

To Confirm or Vary the Order of Business

Minutes:

It was RESOLVED:

 

that the Order of Business be confirmed as printed on the Agenda.

46.

Declarations of Interest

Minutes:

There were no Declarations of Interest.

47.

E/20/19 Draft Low Emissions Supplementary Planning Document (SPD) for Public Consultation pdf icon PDF 357 KB

Portfolio Holder – Councillor Carole Jones

 

Supplementary Planning Documents (‘SPDs’) add further detail to the policies in the development plan, which for Ipswich is currently the adopted Local Plan (February 2017). They are capable of being a material consideration in planning decisions but are not part of the development plan.  A draft SPD has been prepared for public consultation.

 

Objective 11 of the adopted Ipswich Local Plan 2017 is to improve air quality and this is supported by a suite of policies addressing transport and accessibility (e.g. policies CS5, CS20 and DM17), car parking in central Ipswich (policies DM18 and SP17), design (policy DM5) and amenity (policy DM26). 

 

The purpose of the Low Emissions SPD is twofold:  to guide applicants as to how the Council expects air quality to be addressed through planning applications; and to ensure that the approach to car parking provision in central Ipswich supports sustainable travel choices, to help manage congestion and associated emissions.

Additional documents:

Minutes:

47.1      Councillor Jones introduced the report, explaining that the Low Emissions Supplementary Planning Document (SPD) was intended to help applicants to make successful applications by providing detailed guidance on measures which needed to be taken around Air Quality and Parking Provision at developments in the Town Centre.The report recommended that the Council begin a public consultation on the draft document.

 

47.2      Councillor Fisher asked whether the SPD should cover all development in Ipswich, rather than just developments meeting specific criteria such as being in Air Quality Management Areas. The Operations Manager for Planning and Development confirmed that the SPD applied to the whole borough but that increased mitigation measures would be needed for developments where certain criteria were met.

 

47.3      Councillor Jones noted that the proposals would help the Council to improve Air Quality in Ipswich but noted that much of the pollution was caused by road transport and that this pollution could only be reduced with support from Suffolk County Council and the Government.

 

It was RESOLVED:

 

a)            that the draft Low Emissions Supplementary Planning Document be approved for six weeks’ public consultation, as recommended at Option 1 (paragraph 4.1 of report E/20/19).

 

Reason:  To support the implementation of adopted Local Plan policies on air quality and provide an opportunity for the public to comment on the draft document.

 

b)           that, up to the start of the consultation period, the Planning and Development Operations Manager be authorised to make changes to the wording or layout of the draft supplementary planning document, provided that the changes do not materially change the meaning of the consultation documents.

 

Reason: Prior to the start of the consultation period, officers may identify areas where the document could be improved in wording and layout terms without impacting on meaning. This recommendation will provide the Planning and Development Operations Manager with the ability to undertake any such changes.

48.

E/20/20 Ipswich Local Development Scheme and Statement of Community Involvement Review pdf icon PDF 360 KB

Portfolio Holder – Councillor Carole Jones

 

On the 10th June 2020, Ipswich Borough Council Submitted the Final Draft Ipswich Local Plan Review to the Secretary of State in accordance with recommendations of Full Council on the 8th January 2020.

 

The Council has received its first letter from the Inspectors which has identified a number of matters that are required to be addressed. This includes updating the Local Development Scheme (LDS) to reflect the amended submission date and timetable. In addition, the Inspectors have asked whether the Council’s Statement of Community Involvement (SCI) complies with the latest Government COVID-19 legal guidance.

 

The Council is legally required under the Planning and Compulsory Purchase Act 2004 to prepare and maintain an LDS, which is the Local Planning Authority’s work programme for the preparation of development plan documents.

 

The Council is also legally required under the Planning and Compulsory Purchase Act 2004 to prepare a SCI. The SCI sets out how the Council will engage with local communities and other interested parties in producing the Local Plan and determining planning applications. 

 

The report requests that Executive recommend the revised Ipswich LDS and revised SCI to Council for adoption.

Additional documents:

Minutes:

48.1      Councillor Jones introduced the report, explaining that the Planning Inspectorate, as part of its consideration of the Ipswich Draft Local Plan Review, had asked the Council to update the Local Development Scheme (LDS) to reflect the amended submission date and timetable and the Statement of Community Involvement to reflect the impact of the COVID-19 Pandemic. Councillor Jones noted that Government requirements in relation to consultation had changed and that paper copies of documents no longer had to be made available for inspection. The Council’s proposed arrangements were set out in paragraph 2.9 of the report.

 

It was RESOLVED:

 

a)            that the adoption of the revised Local Development Scheme, as set out at Appendix 1 to report E/20/20, be recommended to Full Council.

 

Reason: To ensure the Council has an up-to-date LDS in accordance with the Planning and Compulsory Purchase Act 2004 and to ensure the Council complies with the Planning Inspectors’ request that the Council updates its LDS to reflect the amended Final Draft Local Plan Review timetable.

 

b)           that the adoption of the Statement of Community Involvement addendum, as set out at Appendix 2 to report E/20/20, be recommended to Full Council.

 

To ensure the SCI reflects current Covid-19 position in accordance with the Local Planning Regulations 2012, as amended.

49.

E/20/21 Procurement of Water Supply pdf icon PDF 342 KB

Portfolio Holder – Councillor Martin Cook

 

Following a review of current arrangements, this report considers the options for the procurement of water supply to the Council and seeks authority to proceed with the recommended procurement route.

Minutes:

49.1      Councillor M Cook introduced the report, explaining that procurement savings had been identified with regards to the contracts the Council held for the supply of water.

 

49.2      Councillor Cook reported that currently the majority of the Council’s water was supplied through a contract with Vertas, but that there were some significant exceptions, such as the supply of water to Crown Pools. An e-Auction had been entered under the Crown Commercial Services Framework, which had led to a saving being available by changing supplier. A full open procurement had also been considered but this option had been rejected as it was considered that any additional savings made would be outweighed by the cost of running the procurement exercise. Councillor Cook noted that it was proposed to exempt the decision from call-in so that the deadline for changing suppliers using the Crown Commercial Services Framework was not missed.

 

49.3      In accordance with Standing Orders Part 3, Section 3, Paragraph 3.5, the following questions were asked:

 

Question 1 – Councillor T Lockington

Referring to table 9.2, what work has been done to reduce water usage in the Old Foundry Road (Major’s Corner) Public Toilets?  Is there ongoing work to replace all publicly owned and operated water-cleansed male urinals with dry toilet urinals, for environmental and long term financial benefit, and if not, why not?

 

49.4      Councillor M Cook confirmed that water usage had been considered across the Council’s corporate estate as part of the Council’s commitment to be more environmentally friendly. Councillor Cook noted that there was a capital budget for the refurbishment of the toilets at Major’s Corner and that the refurbishment would involve water saving measures; officers would look into dry urinals as a potential part of this scheme.

 

Question 2 – Councillor I Lockington

Whilst I fully understand and support the need to bring water expenditure under control, I find nothing in the report to explain to me how, in the last year, the cost of water could have risen by approximately 40% (table 9.1).  Was this foreseen and if so why was action not taken to limit the impact and report on this to councillors within the year in question.  If it was not foreseen how can we make sure that we have better financial control of water usage in future? 

 

49.5      Councillor M Cook explained that neither the price of water nor the Council’s consumption had risen by 40% in one year, but that significant errors in estimated bills covering a number of financial years had been corrected in the 2019/20 Financial Year. Councillor Cook commented that this ought not to have happened as the contract with Vertas also included bill management and that he would ask officers to investigate whether there was potential for recompense from Vertas. Councillor Cook noted that the additional costs had been reported to Executive in E/20/01, where additional water spending of £40k in the General Fund and £45k in the Housing Revenue Account were noted in Appendix 4. Councillor  ...  view the full minutes text for item 49.

50.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

Minutes:

It was RESOLVED:

 

that the public (including the Press) be excluded from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it was likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 

51.

Unconfirmed Exempt Minutes of Previous Meeting

Minutes:

It was RESOLVED:

 

that the Exempt minutes of the meeting held on 6 October 2020 be signed as a true record.