Executive - Tuesday 4th February 2020 6.00 pm

Venue: Gipping Room, Grafton House

Contact: Ainsley Gilbert  01473 432510

No. Item


Apologies for Absence


Unconfirmed Minutes of Previous Meeting pdf icon PDF 99 KB

To consider the Minutes of the meeting held on 7 January 2020.


To Confirm or Vary the Order of Business


Declarations of Interest


To Confirm the Change of Date for the March 2020 Executive from 3 March 2020 to 24 March 2020, 6pm in the Gipping Room.

To enable business to be transacted before the end of the 2019/20 municipal year.


E/19/49 Princes Street Car Park Extension pdf icon PDF 107 KB

Portfolio Holder – Councillor Sarah Barber


This report proposes, subject to planning permission, to incorporate an extension to the temporary car park on Princes Street, prior to and during the construction phase of the various developments referred to in this report, into the Council’s Off-Street Parking Places Order.

Additional documents:


E/19/50 Beaufort Street & Fitzwilliam Close Car Parks Objections pdf icon PDF 107 KB

Portfolio Holder – Councillor Sarah Barber


This report informs Executive of the objection received to the draft amendment to the Off-Street Parking Places Order and asks Executive to determine it.

Additional documents:


E/19/51 Business Rate Relief Policy pdf icon PDF 122 KB

Portfolio Holder – Councillor Sophie Meudec


The Government has recently announced changes to some Business Rate Reliefs and proposed a new discount for pubs. This report provides an overview of these and requests That Executive give authority to the Chief Operating Officer in consultation with the Portfolio Holder and Leader to agree a local discretionary discount for pubs, update the retail discount policy and extend the local newspaper discount, once the Government have provided the full details of the schemes.


E/19/52 Extension of Burlington Road Conservation Area pdf icon PDF 142 KB

Portfolio Holder – Councillor Carole Jones


Under the Planning (Listed Buildings and Conservation Areas) Act 1990 the Council has a duty to review its conservation areas from time to time. In early 2018, a conservation area review surveyed the whole borough to consider the designation of new conservation areas, as well as extend and revise boundaries to best reflect character and special interest of conservation areas to ensure that the importance of the borough’s heritage is appropriately recognised and protected.


Following initial assessment in 2018, it was determined by officers (with the support of the Portfolio Holder for Development and Museums) that the Burlington Road Conservation Area should be extended to include properties numbered 3-23 and 4-36 Dalton Road; 1-21 and 30-64 London Road; 13-25 and 36-38 Clarkson Street; 42-50 Stevenson Road; 3 Benezet Street; 21 Benezet Street; 24 Granville Street; 1 Clarkson Street and 5-7 Clarkson Street.


Public consultation was carried out for the proposed extension of Burlington Road Conservation Area between 19th February 2019 and 19th March 2019 for 28 days. Following consideration of the comments, the designation area has been finalised, and the Conservation Area Appraisal for the revised boundary has been prepared.


This report recommends that Executive determines that the matter should be referred to Full Council to approve the proposed extension to the Burlington Road Conservation Area to include properties listed above as shown on the map at Appendix 1.

Additional documents:


E/19/53 Medium Term Financial Plan 2020/21 (including Budget 2020/21) pdf icon PDF 371 KB

Portfolio Holders – Councillor Martin Cook and Councillor David Ellesmere


This report presents the “Medium Term Financial Plan 2020/21” document, which includes the budget for 2020/21 and the provisional budget for future years.


Executive is requested to recommend that Council, on 19th February 2020, approves the “Medium Term Financial Plan 2020/21” document and in particular:


1)    General Fund – budget, savings, growth, fees and charges and Council Tax levels for 2020/21;

2)    Capital Programme – four-year programme;

3)    Treasury Management and Reserve Levels.

Additional documents:


E/19/54 Ipswich Borough Council Cash Grants 2020/21 pdf icon PDF 162 KB

Portfolio Holder – Councillor Sophie Meudec


This report details the proposed grant payments to voluntary and community sector groups for 2020/21. Executive is asked to consider the recommendations for grants as set out in Appendix 1 and decide which grants should be approved.


E/19/55 Rough Sleeper Initiative Contract Award Delegation pdf icon PDF 119 KB

Portfolio Holder – Councillor Neil MacDonald


The final notification of grant funding for rough sleeper services from the Ministry of Housing Communities and Local Government (MHCLG) is awaited. Key elements of the current Rough Sleeper Initiative (RSI) service provision are due to expire on 31st March 2020 and Ipswich Borough Council has bid into a ring-fenced fund to continue its Rough Sleeper Provision.


The procurement process is in hand to enable services to commence on 1st April 2020 if the bid to government is successful. In order to be able to provide the relevant services from 1st April 2020, contracts will need to be awarded in early March 2020. As this is before the next Executive meeting, this report seeks authorisation to delegate the contract awards to the Chief Operating Officer, providing the sum of the contract awards is within the grant funding allocation from the MHCLG.


E/19/56 Insurance Contract Award Delegation pdf icon PDF 100 KB

Portfolio Holder – Councillor Martin Cook


The corporate insurance contract expires on 31st March 2020. The   procurement process to replace the contract was launched in the Autumn to enable a new contract to commence on 1st April 2020. The report seeks authorisation to delegate the award of the contract to the Chief Executive within the agreed budget for insurance services.


Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).



Unconfirmed Exempt Minutes of Previous Meeting