Agenda

Executive
Tuesday 11th June 2019 6.00 pm

Venue: Gipping Room, Grafton House

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

1.

Apologies for Absence

2.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 84 KB

To consider the Minutes of the meeting held on 19 March 2019.

3.

To Confirm or Vary the Order of Business

4.

Declarations of Interest

5.

To Confirm the Times of Meetings

To confirm the start time of Executive meetings as 6pm.

6.

E/19/01 Ipswich Borough Council Housing Strategy Update pdf icon PDF 124 KB

Portfolio Holder – Councillor Neil MacDonald

 

The Ipswich Borough Council Housing Strategy has been updated to reflect:

·         The removal of Homelessness and Rough Sleeping into a separate Homelessness and Rough Sleeping Strategy 2019 – 2024;

·         A new strategic approach to the Private Rented Sector;

·         A new strategic approach to Older Persons Housing.

 

The report recommends that Executive:

·         Considers and approves the draft updated Housing Strategy for public consultation;

·         Agrees that the draft updated Housing Strategy is subject to a public consultation exercise from 18th June to 13th August 2019, which will include consideration by full Council at its meeting on 24th July 2019.

Additional documents:

7.

E/19/02 House Buiding Programme - Grimwade Street Redevlopment Scheme pdf icon PDF 788 KB

Portfolio Holder – Councillor Neil MacDonald

 

Executive are requested to agree and note the proposed options, tenure, method of delivery, programme and allocation of financial resources in order to enable the redevelopment of a council owned site (supporting a parade of shops with accommodation over) at Grimwade Street, Ipswich.

8.

E/19/03 Financial Management & Control: Out-Turn Report 2018/19 pdf icon PDF 614 KB

Portfolio Holder – Councillor Martin Cook

 

This report gives details of the out-turn position for 2018/19 on:

 

1.         The General Fund Revenue Budget, General Balances, and the Council’s Reserves;

 

2.         The Housing Revenue Account;

 

3.         The Shared Revenues Partnership;

 

4.         The Capital Programme, for the General Fund and Housing Revenue Account.

9.

E/19/04 Tennyson Road Alley Gate pdf icon PDF 112 KB

Portfolio Holder – Councillor Alasdair Ross

 

A request has been received to install an alley gate to the rear of some properties in Tennyson Road.  This report requests Executive to decide whether to authorise the installation of an alley gate. The public consultation with local residents was already well underway before the Council’s Alley Gate Policy came into effect in March 2018 and as a result Executive is requested to consider approving a gate, even though the local anti-social behaviour does not meet the new thresholds within the Alley Gate Policy.

Additional documents:

10.

E/19/05 Annual Review of Area Committees 2018/19 pdf icon PDF 177 KB

Portfolio Holder – Councillor Sophie Meudec

 

This report reviews and updates Executive on the operation and impact of the Area Committees in Ipswich for 2018/19 as per the Constitution Part 3 Section 2 paragraph 6.4.4. 

Additional documents:

11.

E/19/06 Update on Decisions Taken Under Delegated Authority during the 2019 Pre-Election Period pdf icon PDF 73 KB

Portfolio Holder – Councillor David Ellesmere

 

Part 3 Section 5 of the Constitution makes provision for the Scheme of Officer Delegations. Paragraph 10.1 (k) enables the Chief Executive to make decisions during the pre-election period and requires him to report the decisions to the first Executive meeting in the new municipal year.

12.

E/19/07 Housing Garage Demolition and Replacement with new Garages and/or Hard-Surface Parking Tender pdf icon PDF 106 KB

Portfolio Holder – Councillor Neil MacDonald

 

This report details the work that has been carried out to procure a garage demolition and replacement with new garages and/or hard-surface parking contract for housing garage sites and sets out the results of the tenders received.

 

Executive are asked to award the contract to the contractor that submitted the most economically advantageous bid to the Council.

13.

E/19/08 Housing Gas Servicing and Maintenance Tender pdf icon PDF 163 KB

Portfolio Holder – Councillor Neil MacDonald

 

This report details the work that has been carried out to procure a new housing gas servicing & maintenance contract and sets out the results of the tenders received.

 

Executive are asked to award the contract to the contractor that submitted the most economically advantageous bid to the Council.

14.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

PART 2 - NOT FOR PUBLICATION

15.

Unconfirmed Exempt Minutes of Previous Meeting

16.

E/19/07 Housing Garage Demolition and Replacement with new Garages and/or Hard-Surface Parking Tender - Exempt Appendix

Portfolio Holder – Councillor Neil MacDonald

17.

E/19/08 Housing Gas Servicing and Maintenance Tender - Exempt Appendix

Portfolio Holder – Councillor Neil MacDonald