Agenda

Executive
Tuesday 27th November 2018 6.00 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

1.

Apologies for Absence

2.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 68 KB

3.

To Confirm or Vary the Order of Business

4.

Declarations of Interest

5.

E/18/32 Ipswich Local Plan Review Preferred Options pdf icon PDF 246 KB

Portfolio Holder – Councillor Carole Jones

 

A review of the adopted Ipswich Local Plan 2017 is underway, in order to prepare aligned local plans with Babergh, Mid Suffolk and Suffolk Coastal District Councils.  The Council consulted the public on issues and options for the Ipswich Local Plan Review in 2017.  Since then, the comments received have been considered; work has continued to update the evidence base; and the Government has published a new National Planning Policy Framework. Taking this into account, a draft Local Plan Review setting out the Council’s Preferred Options has been prepared.

 

This report seeks authorisation to publish the Local Plan Review Preferred Options for public consultation under regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012 and in accordance with the Ipswich Statement of Community Involvement Review March 2018.  It is proposed that the public consultation would start on Wednesday 16th January 2019 and conclude on Wednesday 13th March 2019, running for eight weeks.  This consultation stage provides an informal opportunity for the public to comment on a full revised draft of the Local Plan.  

 

Like the adopted Ipswich Local Plan, the Local Plan Review will still consist of two documents:  the Core Strategy and Policies Development Plan Document (DPD) Review and the Site Allocations and Policies (incorporating IP-One Area action Plan) DPD review.  The Local Plan Review Preferred Options include amendments to the adopted:

·         Vision and objectives;

·         Core Strategy (‘CS’) policies;

·         Development Management (‘DM’) policies; and

·         Site allocation (‘SP’) policies.

Additional documents:

6.

E/18/33 Ipswich Town Centre and Waterfront Public Realm Strategy Supplementary Planning Document (SPD) pdf icon PDF 3 MB

Portfolio Holder – Councillor Carole Jones

 

The draft Ipswich Town Centre and Waterfront Public Realm Supplementary Planning Document (SPD) is a strategy for improving the public realm quality of the Ipswich Town Centre and Waterfront. The document provides guiding principles for use in relation to public realm improvements, public space design projects within the area.

 

The Executive is asked to approve the draft document for the purposes of consultation, preparatory to its adoption as an SPD. Following the consultation, and subject to any necessary revisions a final draft of the document will be referred to the Executive and Full Council for approval and adoption as a Supplementary Planning Document.   

Additional documents:

7.

E/18/34 Housing Revenue Account Asset Management Strategy 2018-2023 pdf icon PDF 127 KB

Portfolio Holder – Councillor Neil MacDonald

 

This report proposes the consideration of a new Housing Revenue Account Asset Management Strategy 2018-2023 and Ipswich Standard that forms part of it.  The report recommends that Executive considers the Strategy before consulting full Council.

Additional documents:

8.

E/18/35 Financial Management and Control: Corporate Budget Monitoring 2018/19 Quarter 2 pdf icon PDF 390 KB

Portfolio Holder – Councillor Martin Cook

 

This report gives details of the forecast outturn position for 2018/19 on:

 

1.            The General Fund Revenue Budget, General Balances, and the Council’s Reserves;

 

2.            The Housing Revenue Account; and

 

3.            The Shared Revenues Partnership;

 

4.            The Capital Programme, for this and future years, together with the resources to fund it, for the General Fund and Housing Revenue Account.

9.

E/18/36 Procurement of Unified Communications Solution pdf icon PDF 141 KB

Portfolio Holder – Councillor Martin Cook

 

This report details the procurement process for a Unified Communications (UC) solution. This solution will replace the Council’s current back office telephony system, the contact centre telephony system and provide ‘office’ functionality in a seamless environment.

 

The report seeks authority for the Chief Operating Officer to enter into a contract with the preferred supplier for the provision and support of these services over a five-year period.

10.

E/18/37 Procurement of Print Room Equipment pdf icon PDF 121 KB

Portfolio Holder – Councillor Bryony Rudkin

 

Ipswich Borough Council’s contract for print room equipment is due for review. This report sets out the background and process utilised for tendering Ipswich Borough Council’s requirements for provision of the print room equipment.

 

The report details the outcome of this tender recommending contractingwith the preferred supplier for a period of three years. The contract will realise anticipated savings of around £19,950 per year (average savings over a three year period).

11.

E/18/38 Housing Maintenance, Improvements and Adaptations Tender pdf icon PDF 130 KB

Portfolio Holder – Councillor Neil MacDonald

 

This report details the work that has been carried out to procure new housing maintenance, improvements and adaptations contracts and sets out the results of the tenders received.

 

Executive are asked to award contracts to the most economically advantageous bids.

12.

E/18/39 Variable Messaging Signs (VMS) Tender pdf icon PDF 134 KB

Portfolio Holder – Councillor Philip Smart

 

This report details the recommendation to utilise the Crown Commercial Service Framework (Traffic Management Technology II), direct award option for the procurement of the design, supply and installation of the Variable Message Signs (VMS) technology across the Borough.

 

Executive are asked to appoint the supplier identified in exempt Appendix 1, VMS1. Executive is also requested to add a further £116,646 to the 2018/19 General Fund Capital Programme and authorise the Head of Finance and Revenues to update the Medium Term Financial Plan to reflect the revenue implications.

Additional documents:

13.

E/18/40 Corporate Reactive and Planned Maintenance Contracts pdf icon PDF 133 KB

Portfolio Holder – Councillor Carole Jones

 

This report details the work that has been carried out to procure two new contracts for Corporate Reactive Maintenance and Corporate Planned Maintenance. These replace the old Measured Term Contract for Corporate and Operational Properties. The report sets out the results of the tenders received.

 

Executive are asked to approve acceptance of the most economically advantageous tenders to form two Frameworks of Approved Contractors, with contract periods which are for two years, plus an extension up to a further 2 years, subject to individual Contractors performance and meeting key performance indicators set within the Framework contract documents.

14.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

PART 2 - NOT FOR PUBLICATION

15.

Unconfirmed Exempt Minutes of Previous Meeting

16.

E/18/35 Financial Management and Control: Corporate Budget Monitoring 2018/19 Quarter 2 - Exempt Appendix

Portfolio Holder – Councillor Martin Cook

17.

E/18/36 Procurement of Unified Communications Solution - Exempt Appendix

Portfolio Holder – Councillor Martin Cook

18.

E/18/37 Procurement of Print Room Equipment - Exempt Appendices

Portfolio Holder – Councillor Bryony Rudkin

19.

E/18/38 Housing Maintenance, Improvements and Adaptations Tender - Exempt Appendices

Portfolio Holder – Councillor Neil MacDonald

20.

E/18/39 Variable Message Signing (VMS) Tender - Exempt Appendix

Portfolio Holder – Councillor Philip Smart

21.

E/18/40 Corporate Reactive and Planned Maintenance Contracts Tender - Exempt Appendix

Portfolio Holder – Councillor Carole Jones

22.

E/18/41 Purchase of Land North of Whitton

Portfolio Holder – Councillor David Ellesmere

23.

E/18/42 Creation of an Additional Local Authority Trading Company and Funding Agreement

Portfolio Holder – Councillor David Ellesmere