Agenda and minutes

Executive
Tuesday 30th October 2018 6.00 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Ainsley Gilbert  01473 432510

Items
No. Item

68.

Apologies for Absence

Minutes:

There were no Apologies for Absence.

69.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 59 KB

To consider the Minutes of the meeting held on 2 October 2018.

Minutes:

It was RESOLVED:

 

That the Minutes of the meeting held on 2 October 2018 be signed as a true record.

70.

To Confirm or Vary the Order of Business

Minutes:

It was RESOLVED:

 

That the Order of Business be confirmed as printed on the Agenda.

71.

Declarations of Interest

Minutes:

There were no Declarations of Interest.

72.

E/18/28 Proposed Adoption of the Development & Archaeology Supplementary Planning Document (SPD) pdf icon PDF 140 KB

Portfolio Holder – Councillor Carole Jones

 

A draft Development and Archaeology Supplementary Planning Document (SPD) was the subject of Public Consultation between Friday 25th May 2018 and Monday 9th July 2018.  The findings of the consultation have been considered and a revised document is attached at Appendix 1.  A summary of the key issues raised by consultees, and the Council’s response, is set out at Appendix 2.

 

The SPD has been prepared to support the implementation of the Ipswich Local Plan and the delivery of development. It describes the rich archaeological resource in Ipswich, maps character zones indicating how the archaeology varies across the Borough and refers to the Ipswich Urban Archaeological Database.  It also provides guidance in relation to development on sites with archaeological potential, ranging from the information that needs to be included with applications, to measures which may be necessary to mitigate the impact of development.

 

The report seeks Executive approval for the final text so that it may be referred to Full Council for adoption.

Additional documents:

Minutes:

72.1      Councillor Jones explained that the report proposed that the Development and Archaeology Supplementary Planning Document be recommended for approval by Council.

 

72.2      Councillor Jones noted that underneath Ipswich there was a huge wealth of archaeological remains, with the Anglo-Saxon remains being of international importance. The Development and Archaeology Supplementary Planning Document provided guidance for developers on what might be needed as part of the planning process when developing sites with archaeological potential. Councillor Jones added that experts had provided useful comments on the draft document which had been incorporated into the version proposed for adoption.

 

It was RESOLVED:

 

i.             that the content of the Development and Archaeology Supplementary Planning Document set out at Appendix 1 to the report be approved by Executive.

 

Reason:  To support the implementation of adopted Local Plan policies on heritage assets.

 

ii.            that the Development and Archaeology Supplementary Planning Document be recommended to Full Council for adoption.

 

Reason: To enable the Development Management team to provide support to developers in the submission of applications that affect sites with known or potential archaeological assets and,

 

Reason: To assist developers with useful information and a clear indication of the Council’s expectations relating to the preparation of planning applications which affect archaeologically sensitive sites.

 

iii.          that the Head of Development be authorised to make minor, non-material corrections to the SPD that he considers necessary for its accuracy, prior to its adoption.

 

Reason:  To allow minor errors to be corrected before the Council considers the document for adoption, should any come to light, and thereby ensure its accuracy and clarity.

73.

E/18/29 Discretionary Housing Payment Fund - Spending Review pdf icon PDF 123 KB

Portfolio Holder – Councillor Sophie Meudec

 

This report sets out the impact of the reduction in the level of Discretionary Housing Payment grant for 2018/19.

Additional documents:

Minutes:

73.1      Councillor Meudec explained that the amount of Discretionary Housing Payment funding from the government varied from year to year and that as a result of a reduced funding allocation for 2018/19 an overspend of £100,000 was predicted. Discretionary Housing Payments were an important way of protecting residents from the worst impacts of welfare cuts and changes by preventing homelessness and helping people to move into more appropriate accommodation.

 

73.2      Councillor Meudec explained that the report proposed that the Council make an allocation of additional funding to the Discretionary Housing Payment Fund to allow the current level of spending to be maintained during the 2018/19 financial year, whilst also amending the policy for 2019/20 to reduce the amount of additional funding needed. Councillor Meudec explained that it was proposed that a viability review of Rent Deposit and Rent Advance Schemes take place and referred members to the addendum which amended recommendation 13.3 to clarify this.

 

73.3      In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following question was asked:

 

Question 1 – Councillor Fisher

‘Discretionary Housing Payments are an essential part of the assistance available to those most in need and a vital service of the Council. Given the cuts imposed by Central Government over the past few years it was no surprise that the grant for these was reduced. Why then have the Administration waited until the grant money is mostly spent before realising that additional funds would be needed and if the administration didn't expect to need extra funds why has more attention not been paid to keep to the budget available?’ 

 

Councillor Meudec explained that Discretionary Housing Payments were the last line of defence for Ipswich residents affected by the huge cuts in benefits imposed by the Government since 2010. Councillor Meudec commented that these cuts were continuing and that more were likely to follow despite recent Government announcements.

 

Councillor Meudec noted that the Government had historically used Discretionary Housing Payments to ease the worst hardship caused by the cuts to benefits and so it was actually very surprising that the Discretionary Housing Payments budget had also been cut this year, considering the continuing benefits cuts and the introduction of Universal Credit. Councillor Meudec commented that the Government either believed, in her view mistakenly, that these would not cause further hardship or didn’t consider their impact to be important.

 

Councillor Meudec reported that the Council’s priority had been to spend 100% of its Discretionary Housing Payments allocation on helping residents affected by benefits cuts. This, she noted, was in contrast to some other councils, for instance, one in Suffolk which had returned £60,000 to the Government unspent.

 

Councillor Meudec said that the Discretionary Housing Payments budget was kept under review but that this was the first time that demand had so significantly out-stripped the available budget. Councillor Meudec commented that the half year point was the appropriate time to consider whether there was likely to be sufficient funding going forward.

 

Councillor Meudec was pleased  ...  view the full minutes text for item 73.

74.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

Minutes:

It was RESOLVED:

 

that the public (including the Press) be excluded from the meeting during consideration of the remaining items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it was likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 


 

NOT FOR PUBLICATION

75.

E/18/30 Housing Gas Servicing and Maintenance Contract

Portfolio Holder – Councillor Neil MacDonald

76.

E/18/31 Business Plans of Wholly Owned Companies

Portfolio Holder – Councillor David Ellesmere