Agenda and minutes

Executive - Tuesday 6th March 2018 6.00 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Linda Slowgrove  01473 432510

Items
No. Item

144.

Apologies for Absence

Minutes:

There were no apologies for absence.

145.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 86 KB

To consider the Minutes of the meeting held on 6 February 2018.

Minutes:

It was RESOLVED:

 

That the minutes of the meeting held on 6 February be signed as a true record.

146.

To Confirm or Vary the Order of Business

Minutes:

It was RESOLVED:

 

that the Order of Business be confirmed as printed on the Agenda.

147.

Declarations of Interest

Minutes:

Councillors M Cook and MacDonald, being employees of BT, declared a disclosable pecuniary interest in Agenda Item 13 (E/17/15 - Procurement of Replacement Wide Area Computer Network) and left the room during the consideration of this item.

 

Councillor Rudkin, whose spouse was an employee of BT, declared a disclosable pecuniary interest in Agenda Item 13 (E/17/15 - Procurement of Replacement Wide Area Computer Network) and left the room during the consideration of this item.

 

The Chief Executive, Mr Williams, declared a prejudicial interest in Agenda Item 26 (E/17/84 – Orwell Quay Option and Car Park Opportunity in Central Ipswich) as a director of the University of Suffolk and left the room during the consideration of this item.

 

148.

E/17/67 Adoption of the Statement of Community Involvement Review pdf icon PDF 116 KB

Portfolio Holder – Councillor Carole Jones

 

This report seeks approval from the Executive to recommend the revised Statement of Community Involvement (SCI) to Council for formal adoption.

 

The SCI sets out how the Council will engage with residents about planning policies and publicise planning applications.

 

There has been a 6-week formal consultation period on the revisions to the SCI. This report considers the responses received and sets out the final version of the revised SCI.

Additional documents:

Minutes:

148.1   Councillor Jones introduced the report, explaining that the Statement of Community Involvement detailed how the Council consulted with the community on planning matters. Councillor Jones explained that an addendum had been circulated which amended the Glossary to include definitions for Minor and Householder Applications.

 

It was RESOLVED:

 

that the Statement of Community Involvement Review, as amended by the addendum, be recommended to Full Council for adoption at its meeting on 21 March 2018.

 

Reason: To ensure a more effective and up-to-date Statement of Community Involvement is being used for public consultation for all planning matters.

149.

E/17/68 Draft Development & Archaeology Supplementary Planning Document (SPD) for Public Consultation pdf icon PDF 148 KB

Portfolio Holder – Councillor Carole Jones

 

A draft Development and Archaeology Supplementary Planning Document (SPD) has been prepared, to support the implementation of the Ipswich Local Plan and the delivery of development. 

 

The SPD will describe the rich archaeological resource in Ipswich, map character zones indicating how the archaeology varies across the Borough, and refer to the new Ipswich Urban Archaeological Database.  It will provide guidance in relation to development on sites with archaeological potential, ranging from the information that needs to be included with applications, to measures which may be necessary to mitigate the impact of development.

 

The report seeks authorisation to publish the draft Development and Archaeology SPD for public consultation.

Additional documents:

Minutes:

149.1   Councillor Jones introduced the report, explaining that the Development and Archaeology Supplementary Planning Document condensed Suffolk County Council’s and other guidance, as well as lots of local information, into one document which would be valuable to those carrying out development in Ipswich. Once the document had been consulted on and adopted it was proposed that a web-friendly version would be produced to make it easy for people to use.

 

It was RESOLVED:

 

a)            that the draft Development and Archaeology Supplementary Planning Document be approved for at least six weeks’ public consultation starting in late May 2018.

 

Reason:  To support the implementation of adopted Local Plan policies on heritage assets.

 

b)           that, up until the start of the consultation period, the Planning and Development Operations Manager be authorised to make minor changes to the wording or layout of the draft supplementary planning document, provided that the changes do not materially change the meaning of the consultation documents.

 

Reason: Prior to the start of the consultation period, officers may identify areas where the document could be improved in wording and layout terms without impacting on meaning. This recommendation will provide the Planning and Development Operations Manager with the ability to undertake any such changes.

150.

E/17/69 Universal Credit - IBC Concessions pdf icon PDF 134 KB

Portfolio Holder – Councillor Sophie Meudec

 

This report considers the impact of the introduction of Universal Credit on its approach to concessionary rates for some services and proposes that Universal Credit (CTRS/HB) is added to the list of qualifying benefits for concessions.

Minutes:

150.1   Councillor Meudec explained that the introduction of Universal Credit to Ipswich would force the Council to change the way that it offered concessions as the documentation currently used would no longer be produced.

 

150.2   In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following question was asked:

 

Question 1 – Councillor Fisher

‘Could Executive fully explain why the NHS model isn't suitable for the Council. It is stated that a lack of an 'awards letter' will make it difficult but an 'awards letter' is mentioned as being needed for the option that has been recommended?’

 

Councillor Meudec explained that the fundamental reason why the current NHS model wasn’t suitable was that it relied on the production of a letter about eligibility and required that a means test be undertaken, which would be time consuming, complex and disproportionate to the value of the proposed concessions. Councillor Meudec noted that Universal Credit claimants would not have a letter to simplify the process. Councillor Meudec explained that the reference in paragraph 3.9 to a “benefit award letter” referred to the legacy benefits referenced in the bullet points within that paragraph.

 

It was RESOLVED:

 

a)            that the Chief Operating Officer be authorised to take all necessary steps to introduce the award of a Council Tax Reduction or Housing Benefit as qualifying benefits for Universal Credit Customers across all the Council’s concessionary schemes as outlined in Option 3 of the report.

 

Reason: Using the award of a Council Tax Reduction/Housing Benefit appears to be the fairest approach to offering concessions.The proposal simplifies the concessions process for sports and reduces the need for a time consuming ‘customer interaction’ as it could be applied for online, undertaken as a ‘back-office’ verification using up to date information held by SRP.  This solution is most likely to be cost neutral.

 

b)           that the Fees and Charges Policy (E/17/33) be amended to include the following principle: To enable residents and service users to access a full range of council services at reduced rates where their circumstances mean that they might otherwise be excluded by the charges applied by the Council.

 

Reason: To develop a policy to which will ensure equal access to those financially disadvantaged.

 

c)            that the Chief Operating Officer be authorised to complete a further review of concessions offered as a whole and to implement any changes which are necessary following consultation with the Leader, and Portfolio Holders for Resources and Communities, providing such changes are in line with the revised Fees and Charges Policy at recommendation 13.2 of the report.

 

Reason: To develop a policy to which will ensure equal access to those financially disadvantaged.

151.

E/17/70 Economic Development Strategy - for adoption pdf icon PDF 121 KB

Portfolio Holder – Councillor David Ellesmere

 

This report details information regarding the new Economic Development Strategy and requests that Executive adopt it.

Additional documents:

Minutes:

151.1   Councillor Ellesmere introduced the report, explaining that the Economic Development Strategy had been commented on by Council, and that the document had been revised as a result of those comments. Councillor Ellesmere explained that further comments had been received from Ipswich Chamber of Commerce and Ipswich Central and that an additional appendix highlighted these comments and proposed further changes to the document.

 

It was RESOLVED:

 

that the Economic Development Strategy (Appendix 1 of the report – as amended by the contents of the right hand column of Appendix 2) be adopted and that the previous version (adopted in March 2013) be withdrawn / deleted from the Council’s Policy Framework.

 

Reason: To provide the Council with an up-do-date Economic Development Strategy.

 

152.

E/17/71 Alley Gates Policy and Guidance pdf icon PDF 120 KB

Portfolio Holder – Councillor Alasdair Ross

 

The Council has received a number of requests to install alley gates to stop anti-social behaviour (ASB) in alley ways at the rear of houses which are both privately owned and Council owned. There is no corporate policy or process for responding to these requests. This report requests Executive agree the adoption of the policy and guidance attached at Appendix 1.

Additional documents:

Minutes:

152.1   Councillor Ross explained that the Council had received a number of requests for alley gates over the last few years and that there had been no standard way to approach these requests. A new Alley Gates Policy was proposed to ensure that requests were considered consistently. The scheme was unfortunately necessarily complicated as there were a number of legal issues surrounding the installation of gates.

 

152.2   In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following questions were asked:

 

Question 2 – Councillor Holmes

 

‘While I support the need for alley gates in certain circumstances, the proposed Policy fails to address key legal issues. Could the Executive explain:

 

a)    How the Council can lawfully install a gate across an alley which in many circumstances would interfere with or obstruct a  private right of way and would therefore require the consent by deed of every landowner and tenant together with any mortgagees entitled to use the right of way and failing which, the Council would be open to injunctive relief.

 

b)    Why reference has been made to Public Space Protection Orders when it is generally accepted that private alleys do not constitute public places within s59 Anti-social Behaviour, Crime and Policing Act 2014.

 

c)    In consulting landowners and others about any proposed scheme, will the Council confirm to these parties that they will need to disclose the details of anti-social behaviour and the need for gates to any potential buyer on the sale of a property which could adversely affect the sale of a property.’

 

In response to Councillor Holmes questions, Councillor Ross explained that:

 

a)    As was stated in the proposed policy, an alley gate would only proceed where 100% consent is received. If 75% consent had been achieved with no objections, then the specific details of the scheme would be brought to Executive and full legal advice will be taken on the specific circumstances and issues. Councillor Ross explained that in all circumstances the Council’s legal team would need to be satisfied before the Council would proceed with a scheme.

 

b)    The Council’s Legal Services had advised that private land ownership was not in itself a bar to a Public Spaces Protection Order being made because of the wide definition of the term ‘public place’.  Under the Anti-Social Behaviour Crime and Policing Act 2014 ‘public place’ means any place to which the public or any section of the public has access, on payment or otherwise, as of right or by virtue of express or implied permission. As each case must be considered on its own merits, there could be cases where an alleyway, including a private alley, could constitute a public place, depending on the particular circumstances.

 

c)    There was no duty on the Council to advise homeowners to disclose ASB on a house sale as this was a private matter between them and their buyer. There was an obligation on the seller to disclose this information when asked directly during selling process and the  ...  view the full minutes text for item 152.

153.

E/17/72 Enforcement of the Energy Act in the Private Rented Sector pdf icon PDF 110 KB

Portfolio Holder – Councillor Neil MacDonald

 

Regulations made under the Energy Act are enforceable from 1st April 2018. The power relates to enforcement of energy efficiency improvements within the private rented sector. The legislation is enforceable by Trading Standards or Environmental Health. This report requests Executive decide if Ipswich Borough Council should be the Enforcing Authority for Ipswich.

Minutes:

153.1   Councillor MacDonald explained that on 1 April 2018 regulations made under the Energy Act would become enforceable. The regulations would require landlords to improve the energy efficiency of their properties if they were below a Band E rating. It was proposed that Ipswich Borough Council enforce the regulations. Councillor MacDonald added that there would only be a relatively small number of properties affected in Ipswich, but that this work was still worth doing as it could significantly improve the lives of those living in energy inefficient rented properties. 

 

153.2   In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following question was asked:

 

Question 4 – Councillor Fisher

 

‘We are told in the report that the costs for being the enforcing authority will be 'absorbed within existing resources' so there is no financial implications to the Council. What are the expected costs and can we admit that there will be a financial implication to the council, as the money will be coming from an existing budget?’

 

Councillor MacDonald explained that the enforcement work proposed would be carried out alongside existing work programmes and would use existing resources. As a result there had not been a growth request to support the work and no financial implications had needed to be shown in the report. Councillor MacDonald said that it was anticipated that the work would amount to approximately 0.1 FTE which would be absorbed by reprioritising work within the team and its support team. Councillor MacDonald explained that this time equated to two or three thousand pounds per annum.

 

153.3   Councillor Jones asked whether the regulations would be a useful tool for officers when trying to improve housing standards and whether the Council could take proactive steps to improve private rented sector properties. The Operations Manager – Public Protection, explained that the regulations were currently being strengthened in Parliament which would make them a useful tool for officers. The Operations Manager – Public Protection added that the Council would seek to work with landlords associations and lettings agents to make landlords aware of their responsibilities and that it was expected that this would lead to the energy efficiency of rented homes improving. Officers were limited as to what they could do proactively as they had to be invited into a property and tenants were sometimes unwilling to do this.

 

It was RESOLVED:

 

a)           that the Council become the Enforcing Authority for the Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015 within the Borough boundaries.

 

Reason:  To add to the enforcement powers available to improve the private rented sector.

 

b)           that the Public Protection Operations Manager be authorised to amend the Council’s enforcement policy, in consultation with the Portfolio Holder, to enable enforcement of these regulations.

 

Reason: To enable enforcement.

154.

E/17/73 Financial Management & Control: Corporate Budget Monitoring - 2017/18 Quarter 3 pdf icon PDF 477 KB

Portfolio Holder – Councillor Martin Cook

 

This report gives details of the forecast outturn position for 2017/18 on:

 

1.         The General Fund Revenue Budget, General Balances, and the Council’s Reserves;

 

2.         The Housing Revenue Account; and

 

3.         The Shared Revenues Partnership;

 

4.         The Capital Programme, for this and future years, together with the resources to fund it, for the General Fund and Housing Revenue Account.

Additional documents:

Minutes:

154.1   Councillor M Cook introduced the report, noting that it had been expanded to include more information. Councillor Cook highlighted the key points of the report which were:

-       The General Fund Revenue budget outturn was predicted to be within £70,000 of the original budget.

-       The Invest-to-Save and General Service Contingency Reserves had been returned to their opening balances.

-       The loans made to Ipswich Borough Assets were delivering a substantial return.

-       Gateways had been introduced for capital projects which improved the management of the corporate programme.

-       A further write off of business rates relating to 2-6 Cornhill was required. A letter had been sent to HMRC regarding a lack of enforcement powers.

 

154.2   The Chief Executive explained that HMRC had now responded to the Council’s letter and had referred the issue to the Ministry of Housing, Communities and Local Government from whom a substantive response was awaited.

 

It was RESOLVED:

 

a)        that the service budget performance be noted and that the resulting budget changes for the General Fund be approved.

 

Reason: to facilitate effective budgetary control and forecasting.

 

b)        that the service budget performance be noted and that the resulting budget changes for the Housing Revenue Account be approved.

 

Reason: to facilitate effective budgetary control.

 

c)         that the service budget performance be noted and that the resulting budget changes for the Shared Revenues Partnership (SRP) be approved.

 

Reason: to facilitate effective budgetary control.

 

d)        that the position on the 2017/18 and future years Capital Programme and financing resources be noted.

 

Reason: to facilitate effective budgetary control.

 

e)         that the position in respect of the Council’s Treasury Management activities during 2017/18 be noted.

Reason: to facilitate effective treasury management activity.

 

f)          that the write off totalling £111,412.42, relating to business rates payable by H S Fashion Ltd, as identified in paragraph 19.2 of the report, against the business rates bad debt provision be approved.

           

Reason: to recognise that the debt is irrecoverable and allow the necessary accounting entries to be made to the collection fund.

155.

E/17/74 Suffolk's Framework for Inclusive Growth pdf icon PDF 113 KB

Portfolio Holder – Councillor David Ellesmere

 

As part of the work undertaken on ‘devolution’, Suffolk local authorities commissioned work to aid the development of a non-spatial strategy. This work continued even after the demise of devolution. The work continued and it has now been agreed that each Council will consider the end product (as summarised within Appendix 1).

 

This report, and the recommendations at section 13, fulfil the commitment the Leader of the Council gave his peers to table the report / summary formally at Executive.

Additional documents:

Minutes:

155.1   Councillor Ellesmere explained that the Suffolk Framework for Inclusive Growth had been developed as part of the collaborative work on devolution and had been funded from a Central Government ‘Transformation Challenge Award’. The framework highlighted the A14 corridor and the area around Ipswich as the key areas for economic growth and so it was an important document for Ipswich Borough Council.

 

It was RESOLVED:

 

a)        that the contents of the document entitled: Suffolk’s Framework for Inclusive Growth – a Summary (Appendix 1 to the report) be noted;

 

b)           that the Plan at page 3 of the document entitled: Suffolk’s Framework for Inclusive Growth – a Summary (Appendix 1 to the report) be supported as the appropriate plan for the strategic distribution of growth across Suffolk;

 

c)           that the document entitled: Suffolk’s Framework for Inclusive Growth – a Summary (Appendix 1 to the report)  should be used to: (a) inform County-wide work on the use of ‘Pooled Business Rates’; (b) support and inform responses to third party consultations on growth and infrastructure; and, (c) support and prioritise - on a local and county-wide basis -  funding bids for infrastructure to the LEP and other bodies (be they national or regional);

 

d)           that future versions of Local Plans for Ipswich Borough have due regard to the contents of the document entitled: Suffolk’s Framework for Inclusive Growth – a Summary (Appendix 1 to the report) and the full AECOM report referred to at paragraph 1.5 of the report; and

 

e)           that the Chief Executive write to the other 7 Council’s in Suffolk to inform them of the Borough Council’s position (i.e. Recommendations 13.1 to 13.4 above).

 

Reasons: To make it clear as to the status to be given to the Suffolk’s Framework for Inclusive Growth, what it will be used for in the future and that the Council’s position should be appropriately communicated to the other councils in Suffolk.

156.

E/17/75 Procurement of Replacement Wide Area Computer Network (WAN) pdf icon PDF 115 KB

Portfolio Holder – Councillor Martin Cook

 

This report details a tender process for the replacement of the Council’s wide area network (WAN). This is the computer network that connects the Council’s dispersed sites (sports centres, parks offices, town hall, theatres etc.) back to Grafton House to provide data and voice facilities.

 

The report seeks authority for the Council’s ICT Operations Manager to enter into a contract with the preferred supplier (via Suffolk County Council) for the provision of these services at the sites identified in Appendix 1.

Minutes:

156.1   Councillor Ellesmere introduced the report, explaining that it was proposed to carry out a joint procurement with Suffolk County Council and other Suffolk public sector bodies. The procurement was expected to deliver cost savings of 20%.

 

156.2   In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following question was asked:

 

Question 5 – Councillor Phillips

 

‘We welcome working with other local authorities on the procurement of the Wide Area Network, does the Council have a fall-back position if the 20% cost saving is not achieved?’

 

Councillor Ellesmere explained the Council’s fall-back position would be to continue with the existing suppliers until another tender exercise could be completed.

 

156.3   Councillor Ellesmere proposed that the recommendation be amended to replace ‘Portfolio Holder for Resources’ with ‘Leader’.

 

It was RESOLVED:

 

that the Chief Operating Officer, in consultation with the ICT Operations Manager and the Leader, be authorised to enter into a contract with the chosen preferred supplier (via Suffolk County Council) for the purchase of a replacement Wide Area Network for the sites identified in Appendix 1 of the report provided the contract would deliver a minimum of 20% savings against current spend.

 

Reason:  To accept the most advantageous tender for this contract and enable procurement of a replacement Wide Area Network (WAN) for use in the various locations specified in Appendix 1 of the report.

 

157.

E/17/76 Burial and Cremation Charges pdf icon PDF 112 KB

Portfolio Holder – Councillor Sophie Meudec

 

To ask Executive considers removing charges for Burials and Cremations made for Ipswich children.

Minutes:

157.1   Councillor Meudec explained that this report had been brought following the motion at Council which sought the removal of burial and cremation charges for parents and guardians of Ipswich residents who died before they reached 18 years old. The financial implications were contained within the report, but Councillor Meudec commented that this cost was worth paying as it would make a significant difference to grieving families at a very difficult time.

 

It was RESOLVED:

 

a)         that the removal of charges made to residents of Ipswich for burials and cremations for those under 18 years of age be approved. This was to be funded from additional commitments.

 

Reason:  To reduce the burden of a sudden and unexpected cost when families of Ipswich children are going through such tragic and devastating grief.

 

b)        that this decision be exempt from call-in on the grounds that the matter has been referred to it by Full Council following a unanimously carried motion.

 

Reason: To ensure that the unanimous decision of Full Council can be implemented as soon as practicable.

158.

E/17/77 Car Park Ticket Machines - Supplier Appointment pdf icon PDF 129 KB

Portfolio Holder – Councillor Alasdair Ross

 

This report seeks approval to appoint a supplier for car park ticket machines, which incorporate a VRM (Vehicle Registration Mark) specification.

Minutes:

158.1   Councillor Ross explained that the current ticket machines in car-parks were considered to be ‘life-expired’ and were not of the high standard which the Council wanted. A tender exercise had taken place using a procurement framework and the proposed new machines would help Ipswich Borough Council to be the best parking provider in Ipswich.

 

158.2   The Customer Service Operations Manager explained that the machines would allow for Vehicle Registration Mark technology to be used but that a separate paper would be brought to Executive before this would be used.

 

It was RESOLVED:

 

a)            that the entering into a contract with the preferred manufacturer, Supplier 1 as identified in the exempt Appendix B, be approved and that the Head of Housing & Community Services, in consultation with the Operations Manager for Legal Services, be authorised to enter into a contract, as set out in the report.

 

Reason: The market testing has shown the recommended manufacturer is the most economically advantageous to the Council in accordance with the criteria set out as part of the ESPO framework.

 

b)           that the Head of Finance and Revenues be authorised to update the Medium Term Financial Plan to reflect the future financial implications, as identified in section 9 of the report.

 

          Reason: To facilitate effective budget planning.

159.

E/17/78 Millennium Cemetery - Access Roads Contractor Appointment pdf icon PDF 112 KB

Portfolio Holder – Councillor Carole Jones

 

This report details the procurement process relating to the appointment of a contractor to implement the construction of new access roads and footpaths at the Millennium Cemetery. This report sets out the results of the tender process and recommends that Executive approve the appointment of the contractor identified within exempt Appendix 1.

Minutes:

159.1   Councillor Jones introduced the report, explaining that it sought to appoint a contractor to construct new roads and footpaths at the Millennium Cemetery.

 

It was RESOLVED:

 

a)            that  the acceptance of the tender submitted by contractor A, as detailed in exempt Appendix 1, be approved and that the Head of Development, in consultation with the Operations Manager for Legal Services, be authorised to enter into a contract with the recommended contractor, as set out in this report.

 

Reason: The tender submitted by the recommended contractor was the most economically advantageous to the Council in accordance with the criteria set out in the tender documents.

 

b)           that it be noted that these costs will be funded from existing budget within the current the 2018/2019 general fund capital programme.

 

Reason: To allow the capital programme to be delivered.

 

160.

E/17/79 Waterfront Redevelopment - Gateway Sites pdf icon PDF 3 MB

Portfolio Holder – Councillor David Ellesmere

 

This report updates Executive in respect of the Council-owned Waterfront gateway sites and seeks approval of Executive to acquire a Waterfront Silo that is located between the Beeson and Burtons buildings already owned by IBC.

 

It is recommended that a masterplan is developed for the Waterfront site including the herewith proposed Silo and the Beeson and Burton properties already owned by IBC.

Minutes:

160.1   Councillor Ellesmere explained that the purchase of the Waterfront Silo Site would allow the Council to develop a masterplan for the area and proceed with regeneration work. It was anticipated that funds from the Business Rate Retention Pilot would be used to pay for both the site and the masterplan.

 

160.2   In accordance with Standing Orders Part 3 Section 3 Paragraph 3.5, the following question was asked:

 

Question 6 – Councillor Phillips

 

‘Could Executive please ensure that the masterplan being worked on provides the people of Ipswich with something memorable and inspirational at the entrance to the Waterfront rather than just a standard few flats and ground floor offices? Could we perhaps build around the archaeology and create a visitor centre such as the Jorvik Centre in York?’

 

Councillor Ellesmere explained that the Council would be aspiring to deliver, or facilitate the delivery of, a quality development at this key gateway point. He noted however, that it needed to be done at a cost which was affordable to the Council and that a Jorvik Centre type of development would be very costly, both initially, and in the longer term as attractions of this type often relied on public subsidy. Councillor Ellesmere suggested that Councillor Phillips could advise him how much per year he would advocate the Council should spend on supporting a visitor attraction on this site, which could then help inform the Council’s work.

 

160.3   Councillor Jones noted the importance of the site to Ipswich and felt that a Masterplan for the area would allow a fitting development to take place.

 

It was RESOLVED:

 

a)            that the acquisition of the Silo site outlined in red line on the plan in Appendix 1 be approved, on the basis of a private treaty purchase for the price included in the exempt version of this report, plus stamp duty and costs of acquisition; and that the Head of Development, in consultation with the Chief Executive and the Operations Managers for Finance and Legal & Democratic Services, be authorised to conclude the acquisition upon such terms as necessary, subject to the provisions in the exempt version of this report. 

 

Reason: To facilitate redevelopment and economic regeneration of the

locality and bring forward this transaction in a timely manner.

 

b)           that the Head of Development, in consultation with the Chief Executive and the Operations Managers for Finance and Legal & Democratic Services, be authorised to procure and appoint consultants on such terms and conditions as they deem commercially reasonable, subject to the budget set in the exempt version of the report to prepare a masterplan and/or outline planning application for the gateway sites together with a feasibility appraisal for the proposed development.

 

Reason: To facilitate redevelopment and economic regeneration of the locality and bring forward regeneration in a timely manner.

 

c)        that the necessary funds (as set out in the exempt version of this report) be added to the 2018/19 General Fund Capital Programme for the masterplan and design, subject to agreement being reached under  ...  view the full minutes text for item 160.

161.

Exclusion of Public

To consider excluding the public (including the Press) from the meeting during consideration of the following items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it is likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraphs 1 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

Minutes:

It was RESOLVED:

 

that the public (including the Press) be excluded from the meeting during consideration of the remaining items under Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 as it was likely that if members of the public were present during these items there would be disclosure to them of exempt information falling within paragraphs 1 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

 


 

NOT FOR PUBLICATION

162.

E/17/77 Car Park Ticket Machines - Supplier Appointment - Exempt Appendix

Portfolio Holder – Councillor Alasdair Ross

163.

E/17/78 Millennium Cemetery Access Works - Appointment of Contractor - Exempt Appendix

Portfolio Holder – Councillor Carole Jones

164.

E/17/79 Waterfront Redevelopment - Gateway Sites - Exempt Information

Portfolio Holder – Councillor David Ellesmere

165.

E/17/80 Compulsory Purchase of 52 Reading Road, Ipswich, IP4 4NR

Portfolio Holder – Councillor Neil MacDonald

166.

E/17/81 Compulsory Purchase of 137 Lavenham Road, Ipswich. IP2 0LD

Portfolio Holder – Councillor Neil MacDonald

167.

E/17/82 Update on Ipswich Borough Council (514 Bramford Road) Compulsory Purchase Order

Portfolio Holder – Councillor Neil MacDonald

168.

E/17/83 Terms for Lease of Town Centre Property

Portfolio Holder – Councillor David Ellesmere

169.

E/17/84 Orwell Quay Option and Car Park Opportunity in Central Ipswich

Portfolio Holder – Councillor David Ellesmere

170.

E/17/85 Transfer of Land - Former Tooks Bakery Site

Portfolio Holder – Councillor David Ellesmere

171.

E/17/86 Disposal of land and/or premises at Sproughton Enterprise Park, North West Ipswich

Portfolio Holder – Councillor David Ellesmere

172.

E/17/87 Business Plans for Wholly Owned Companies

Portfolio Holder – Councillor David Ellesmere

173.

E/17/88 Reserved Matters relating to any Council-owned Company

Portfolio Holder – Councillor David Ellesmere