Agenda and draft minutes

South East Area Committee - Wednesday 8th July 2020 7.00 pm

Venue: Virtual Meeting

Contact: Ainsley Gilbert  01473 432510 / Email:

No. Item


Apologies for Absence


Apologies for absence were received from Councillor Richardson, Councillor Maguire and County Councillor Gaylard.


Unconfirmed Minutes of the Previous Meeting pdf icon PDF 287 KB




that the Minutes of the meeting held on 3 June 2020 be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be confirmed as printed on the Agenda.


Declarations of Interest


There were no Declarations of Interest.


Residents Question and Answer Session

Residents are encouraged to ask questions for Area Committee meetings. Questions will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.


To ask a question residents simply need to email including their name and address, a contact telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Monday 6 July. 


All questions must either be:

-          relevant to the area committee they are to be asked at, or;

-          relevant to Ipswich as a whole and be asked by a resident of the area covered by the committee it is to be asked at.


Please note that questions or representations must not contain:

-          references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;

-          potentially defamatory or provocative or abusive comments;

-          discriminatory remarks.


If for any reason a question is not able to be asked at a meeting of the committee the Council will within 14 days of the meeting date reply to the resident asking the question explaining why and if possible providing a written answer.


12.1.    The Chair reported that 4 questions had been received from residents.

12.2.    Question 1: There are 2 relatively small notices at either end of Orwell Quay (one near Neptune Marina & the other one near the restaurant at the other end which say that motorised traffic is not permitted on Orwell Quay. Motor bikes continue to drive down Orwell Quay. Is there any way of putting a more prominent notice up? Also E-scooters also use Orwell Quay -are they allowed on the public highway?


County Councillor West confirmed that the legal status for that part of the Waterfront was that it was a restricted byway. This meant motorised vehicles could not be legally driven on it unless they demonstrated that they were exercising a private right of access. The road surface was maintained by SCC under its legal status but the road itself was private and owned by ABP Ports Ltd. The challenge in controlling who could and could not drive there was defined by what was included in people’s deeds of properties adjacent and what, if any, private rights had been granted by ABP to an individual. It was also confirmed that E-Scooters could only be used on private land. County Councillor West agreed to discuss with Highways/ABP about the possibility of more appropriate signage but advised that it was possible that even if the signs were changed, the problem would likely persist.


12.3.    Question 2: How is the closure to motorised traffic on the Ipswich Waterfront between the Customs House and the junction with Coprolite Street being enforced?


County Councillor West confirmed that the closure was not currently being enforced to allow businesses who had just reopened to be able to take place with any inconvenience. Therefore, the parking spaces had been blocked off to discourage traffic with no access requirement. Discussions continued to take place between the County Council and local businesses in order to find a workable solution going forward to balance the need of businesses and the need to provide more space for cycling and walking. 


Councillor Harsant advised that cars and motorbikes had been parking on the Orwell Quay as some bollardshad been removed. This had been raised with County Councillor West and it was hoped that this would soon be rectified to relieve the current issues within that area.


12.4.    Question 3: I know of three accidents within the last year on Cliff Lane at the ‘Toad Tunnel’ bus stop bend (one demolished the wooden bollards there, another the bus stop signpost). These occur due to vehicles going too fast. Could you please consider a 20mph zone asap from the Cliff Lane shops to Draymans Way before someone is seriously hurt or killed?


County Councillor Clements confirmed that the concerns around the speed of which vehicles travelled down this road had been an ongoing issue for many years with discussions held about the possibility of reducing the speed limit. It had been advised that a 20mph speed limit could not be enforced  ...  view the full minutes text for item 12.


Updates from Ipswich Borough Council and Other Public Sector Organisations


13.1.    The Chair invited Inspector Soraya Francis of the Ipswich East Safer Neighbourhood Team (SNT) to provide an update on policing priorities.

13.2.    Inspector Francis reported that there had been an increase in robbery of persons, possession of offensive weapons, ASB and rise in theft of pedal cycles and from motor vehicles following the easing of lockdown and therefore a proactive team including plain clothes officers continued to patrol the affected areas. Discussions had also been held around how security could be improved around the flats in Duke Street following the incident which occurred, and a Community Impact Assessment was currently underway in the area.


13.3.    There had been 75 reported incidents since 1 June 2020 at the Woodlands Unit (attached to Ipswich Hospital) which had required Officers attendance. Press had also been released in the local media following a rise in rural burglaries to inform the public. With regards to other areas of concern, engagement with Martlesham Tesco had been undertaken with regards to the increased reports of ASB in the area. Officers had also been requested to undertake speed operations around the areas of Bixley Road and Felixstowe Road following increased calls about speeding.


13.4.    It was confirmed that guidance had been issued to police forces that there must be discretion in taking reasonable and proportional steps in relation to cycling and safety. Further discussion would take place with engagement officers around cycling on footpaths and in response to a question, it was confirmed that no e-scooters had been observed in Ipswich however, traffic orders were in place for these vehicles.


13.5.    There had been an increase in drug offences and detection rate, with people stopped under Section 23 of the Misuse Drugs Act. Residents were advised to call 999 should they observe any drug deals taking place.


13.6.    It was confirmed that the crime statistics would be brought to the next meeting of the South East Area Committee.


13.7.    The Chair invited County Councillor Paul West, Cabinet member for Ipswich, to provide an update on behalf of Suffolk County Council (SCC).

13.8.    County Councillor West reported that libraries had opened this week and were running as a “select and collect” service in line with Government guidance. It was confirmed that Suffolk County Council had been awarded £375,000 funding to implement emergency cycling and walking schemes within the town over a six-week period. It was possible that further funding could be provided to expand the schemes over the next few months should this be successful.


13.9.    The Holiday and Activity Programme funded by the Department of Education had provided SCC with funding to provide a summer programme aimed at vulnerable young people throughout the County which would include holiday and cooking packs, and a proportion of the funding had been allocated towards food provision for those most vulnerable.


13.10. County Councillor West agreed to forward plans proposed for cycling and walking schemes in the Rosehill Area of Holywells Ward to the Committee.

13.11. The Chair invited Ian Blofield  ...  view the full minutes text for item 13.


SEAC/20/02 Funding For COVID-19 Related Projects pdf icon PDF 438 KB

Additional documents:


14.1.    Ian Blofield, Head of Housing and Communities presented the report and advised that there had been two minor changes to the documentation. The application form had been amended to include the data protection clauses necessary to allow information checking with the Suffolk Community Foundation and the guidelines had been amended to limit applications so that an application could only be made to a maximum of two area committees for any one project therefore, projects which were funded would be close to the communities they were assisting.


14.2.    It was confirmed that a social media campaign would be undertaken to publicise the opportunity to groups and organisations and that the wording regarding ‘local organisations in Ipswich’ be amended to ensure that this reflected that organisations based outside of Ipswich could still apply. It was advised that charities in receipt of IBC grants would apply however, this would be a consideration for the Committee when looking at funding requests.




That the application form annexed as Appendix 1 to the report and the proposed process for the Committee to deal with funding requests related to the impact of the COVID-19 pandemic at the meeting on 2 September 2020 be approved.


Reason: to utilise the Committee’s budget to award grants to support projects targeted at dealing with the impacts arising from the pandemic in the community.


SEAC/20/03 Financial Update pdf icon PDF 228 KB

Additional documents:




The financial statement in Appendix 1 be noted.


Reason: to provide clear and transparent details of the amount of funds available to the Area Committee.