Venue: Virtual Meeting
Contact: Ainsley Gilbert 01473 432510 / Email: firstname.lastname@example.org
Apologies for Absence
Apologies for absence were received from Councillor Studd and County Councillor Gaylard.
that the Minutes of the meeting held on 4 March 2020 be signed as a true record.
To Confirm or Vary the Order of Business
that the Order of Business be confirmed as printed on the Agenda.
Declarations of Interest
Councillor Barber, being the spouse of a Suffolk County Council (SCC) employee, declared an interest in the SCC update within Agenda Item 6.
Residents Question and Answer Session
Residents are encouraged to ask questions for Area Committee meetings. Questions will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.
To ask a question residents simply need to email email@example.com including their name and address, a contact telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Monday 1 June.
All questions must either be:
- relevant to the area committee they are to be asked at, or;
- relevant to Ipswich as a whole and be asked by a resident of the area covered by the committee it is to be asked at.
Please note that questions or representations must not contain:
- references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;
- potentially defamatory or provocative or abusive comments;
- discriminatory remarks.
If for any reason a question is not able to be asked at a meeting of the committee the Council will within 14 days of the meeting date reply to the resident asking the question explaining why and if possible providing a written answer.
The Chair reported that 2 questions had been received from local
Question 1: Vehicles have been parking on the green at Clapgate
Lane and I have previously raised this with Suffolk County Council,
but they were not able to prevent it because there wasn’t a
relevant byelaw. Is there anything that
can be done to stop vehicles parking on the green?
Question 2: What steps are being taken to ensure that local
residents have easy access to up-to-date information presented in a
readily digestible form during the current Coronavirus crisis and
in the period of recovery from the crisis?
Updates from Ipswich Borough Council and Other Public Sector Organisations
The Chair invited Inspector Soraya Francis of the Ipswich East
Safer Neighbourhood Team (SNT) to provide an update on policing
Inspector Francis reported that there had been an increase in
burglaries from outbuildings and commercial properties. There had also been an increase in drug dealing
intelligence, often as a result of the public reporting Coronavirus
related offences. Additional resource
was consequently allocated to target ‘cuckoo’
addresses, where the premises of vulnerable people have been taken
over by drug dealers, resulting in a conviction being secured,
which was now waiting to go to court.
Three burglars had also been prosecuted for theft from commercial
buildings earlier in the year.
There had been some changes to shift patterns for the SNT due to
some Officers shielding due to the Coronavirus. Priorities were being considered for Ipswich East,
Felixstowe and Woodbridge for when the pandemic restrictions start
to be lifted.
The Chair invited County Councillor Paul West, Cabinet member for
Ipswich, to provide an update on behalf of Suffolk County Council
Councillor West reported that Family Support Practitioners were
still working with young people, with those at high risk being seen
on a face-to-face basis whilst observing social distancing, and
those at a lesser risk being contacted through a variety of means,
such as WhatsApp, text messaging and other social media
platforms. Despite the current
restrictions, work was continuing in partnership with the Police,
Social Care and the Probation Service, and the Diversion Programme
was still accepting referrals from parents and organisations
working with young people.
Suffolk Libraries have announced that branches would be reopening
from 6 July 2020 in accordance with social distancing guidelines
and plans on how to achieve this would be announced over the next
few weeks. The SCC facility at
Murrayside would remain closed for now, but SCC were planning how
to safely reopen this facility in the future.
Temporary road closures had been announced in the Press, for
example Upper Brook Street, which had been implemented at short
notice under emergency powers in order to make it easier for
cyclists and pedestrians to get about whilst observing social
distancing. The relevant SCC
Councillors were consulted in relation the 3 temporary road
closures and were in support of the proposals.
Changes to SCC services as a result of the Coronavirus pandemic
were listed on the SCC website: www.suffolk.gov.uk.
Councillor Parry commented on the high mortality rate for Ipswich
in comparison to other towns in the region, such as Norwich and
Cambridge, and asked whether this had been analysed.
Councillor Barber asked when SCC’s main office would be
re-opened to allow face-to-face meetings with Officers.
Ian Blofield, Head of Housing and Community Services, reported that
at the start of the meeting the total available budget was
£6,341.70, which was £500 lower than set out in the
report as £500 had been allocated from the 2019/20 Making a
Difference budget, with the agreement of ward Councillors in Priory
Heath and Gainsborough, for the Gainsborough Voices Fruit and Veg
Mr Blofield highlighted that the Committee was asked to allow
Officers to vary the funding guidelines to allow Area Committee
funds to be made available to help deal with the Coronavirus
pandemic, but all spending would continue to be approved by the
that the financial statement in Appendix 1 of the report and its
subsequent update be noted;
that authority be delegated to the Head of Housing and Community
Services, in consultation with the Head of Governance, to take all
necessary steps to:
- advertise the availability of Area Committee Grants to support communities in recovering from the Coronavirus outbreak;
enable the consideration of applications in relation to this
scheme at the September meeting of this Area Committee;
to allocate £500 per ward, a total of £1,500, from
the South East Area Committee budget to establish a Making a
Difference (MAD) budget for 2020/21;
iv) to allocate £300 from the South East Area Committee budget for costs associated with advertising and potential future venue hire for 2020/21.
i) To provide clear and transparent details of the amount of funds available to the Area Committee;
ii) To enable Area Committee funding to be used to support communities in recovering from the Coronavirus pandemic;
iii) To allow the Area Committee to devolve up to 10% of its annual budget to support small scale community initiatives;
iv) To facilitate the good running of the Area Committee.