Agenda and minutes

South East Area Committee
Wednesday 18th July 2018 7.00 pm

Venue: 18th Ipswich Scout Hut, Cliff Lane, IP3 0PE

Contact: Ainsley Gilbert  01473 432510 / Email: ainsley.gilbert@ipswich.gov.uk

Items
No. Item

17.

Apologies for Absence

Minutes:

Apologies for absence were received from SCC Councillor Gaylard.

18.

Unconfirmed Minutes of the Previous Meeting pdf icon PDF 127 KB

To consider the Minutes of the meeting held on 6 June 2018.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 6 June 2018 be signed as a true record.

 

19.

To Confirm or Vary the Order of Business

Minutes:

It was proposed that Agenda Item 9 (SEAC/18/07 – Proposed Bus Stop Clearways – Cliff Lane) be considered prior to Agenda Item 7 (Responses to Public Questions and Open Discussion on Local Issues).

 

Resolved:

 

that subject to Agenda Item 9 being considered before Agenda Item 7, the Order of Business be confirmed as printed on the Agenda.

20.

Declarations of Interest

Minutes:

There were no declarations of interest.

21.

To Confirm the Venues of Future Meetings

·      Wednesday 12 September 2018, 7pm – Murrayside Community Centre, Nacton Road, Ipswich IP3 9JL (TO BE CONFIRMED)

 

·      Wednesday 21 November 2018, 7pm – Gainsborough ward

·      Wednesday 16 January 2019, 7pm – Holywells ward

·      Wednesday 13 March 2019, 7pm – Priory Heath ward

 

Minutes:

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·      Wednesday 12 September 2018, 7pm – Murrayside Community Centre, Nacton Road, Ipswich IP3 9JL

·      Wednesday 21 November 2018, 7pm – Gainsborough ward

·      Wednesday 16 January 2019, 7pm – Holywells ward

·      Wednesday 13 March 2019, 7pm – Priory Heath ward

 

22.

Chair's Update on Actions From Previous Meetings

Minutes:

22.1      The Chair reported that a handout was available at the meeting with updates and responses to actions raised at previous meetings.

23.

SEAC/18/07 Proposed Bus Stop Clearways - Cliff Lane pdf icon PDF 115 KB

Additional documents:

Minutes:

23.1      Mr Newsham, Integrated Transport Officer, introduced the report, explaining that there had been a complaint about vehicles obstructing the outbound bus stop on Cliff Lane, near Elmhurst Drive. Officers had investigated this complaint and had observed the problem.

 

23.2      Mr Newsham explained that bus stop clearways were proposed to deal with this issue, and a consultation had been carried out on the proposals. Objections had been received to the proposals and following discussions with Ward Councillors, the relocation of the bus stops had been proposed and consulted on. The relocation of the stops had also been objected to, and a petition raised against this proposal. The issue had therefore been brought to the South East Area Committee for determination.

 

23.3      Mr Newsham explained that officers recommended that the bus stop remain in the present location and that clearways be introduced. The objections to this proposal related to the loss of on-street parking, however, Mr Newsham said that this was considered to be outweighed by the proposal not requiring the relocation of the bus stop.

 

23.4      A Local Resident explained that they were against any relocation of the bus stop to outside the King George V Memorial Homes as this would reduce parking for the vulnerable people who lived there and for their carers. This issue would be compounded by the fact that the scheme had insufficient parking. The resident also commented that if the bus stops were relocated this would mean that the stops would be unevenly spaced and would inconvenience residents of the Rivers Estate.

 

23.5      Councillor Harsant commented that the officer’s recommendation of a clearway in the present position seemed to be the best option.

 

23.6      Councillor Harsant asked whether the painting of the clearway could be combined with the proposed double yellow lines at the corner of Elmhurst Drive and Cliff Lane. Mr Newsham explained that only Suffolk County Council could introduce new double yellow lines and so this would have to be done separately, although he understood that the proposed scheme was progressing well. SCC Councillor Clements explained that the scheme was currently being reviewed by the SCC Safety Management Team and once it had received their approval, it could be implemented.

 

23.7      Mr Newsham confirmed that residents would be able to access their driveways across the clearway.

 

23.8      A Local Resident asked what the cost of moving the bus stop would be. Mr Newsham explained that the cost of moving a bus stop was around £1000 if a new post was required. The cost of painting the clearway would be £500.

 

23.9      A Local Resident said that without a clearway the bus stop was dangerous and explained that one resident had already been taken to hospital as a result of an incident.

 

Resolved:

 

a)    that a bus stop clearway restriction, in force at all times, be installed at the bus stop on Cliff Lane adjacent to the side of 74 Elmhurst Drive and the objections received against this proposal be overruled accordingly. 

 

Reason: To  ...  view the full minutes text for item 23.

24.

Responses to Public Questions and Open Discussion on Local Issues

Minutes:

24.1      Councillor Barber invited a Local Resident who had submitted a question relating to works at Nacton Road / Maryon Road to ask their question. The Resident was not present and so the question would be responded to in writing.

 

24.2      Councillor Barber explained that a resident had asked for information about when Suffolk County Council would be running the consultation on the Upper Orwell Crossings and whether it could be included on the agenda for the September meeting.

 

24.3      Councillor Barber reported that a response had been received from Suffolk County Council which read:

‘The start date for the consultation period has not yet been confirmed.  Suffolk County Council will be advertising and publicising the commencement two weeks beforehand.

 

If the public consultation is ready to start then there will be an item on the agenda for the September meeting. Councillors Hicks and West are the SCC Councillors responsible for the project and Cllr West will be present to answer questions if the project is discussed at the September South East Area Committee.’

 

24.4      A Local Resident asked whether there would be Upper Orwell Crossing consultation events held on the Rivers Estate. SCC Councillor West confirmed that there would be at least one consultation event on the Rivers Estate, which would probably be a drop in event lasting 6 hours, although the details would need to be confirmed.

 

24.5      A Local Resident asked why the Chair’s update did not refer to a speeding problem he had raised on Benacre Road. SCC Councillor Clements explained that she had been away and so had not been able to progress this as quickly as she might have liked, however, a speed survey to ascertain the extent of the problem had now been requested.

 

24.6      A Local Resident asked whether the Supplementary Planning Guidance for the Waterfront would be updated to deal with the impact of the Upper Orwell Crossings. SCC Councillor West agreed to take this up with relevant people in Ipswich Borough Council’s Planning Department.

 

24.7      A Local Resident said that previous drop in sessions about the Upper Orwell Crossings had not provided sufficient information and asked whether the next sessions would be able to provide the full detail of the proposed crossings. SCC Councillor West explained that the previous consultation events had been on particular elements of the project, which was necessary to allow residents to feed into the plans as they developed. The next consultation events would provide a much larger amount of detail as the proposed locations of the bridges had been finalised.

 

24.8      Councillor Parry asked when the next round of Upper Orwell Crossings focus groups would be taking place and whether the information from those groups would be made available as part of the public consultation. SCC Councillor West said that he expected that the next focus groups would be held during the public consultation and that he didn’t know if it would be possible to make their outcomes known to the public during the consultation  ...  view the full minutes text for item 24.

25.

Policing Update

Minutes:

25.1      Sergeant Chaplin explained that Inspector Pursehouse was unable to attend the meeting and gave his apologies.

 

25.2      Sergeant Chaplin explained that statistics showed that crime had increased in the area, although he explained that changes to recording of crimes might explain some of this rise. Sergeant Chaplin reported the following statistics:

Crime

2018

2017

Arson

53

62

Burglary

31

30

Theft

102

94

Violence against the Person

131

137

Anti Social Behaviour

72

91

 

25.3      Sergeant Chaplin explained that the Police were changing the way they were working, with over half of the Police Community Support Officers (PCSOs) being made redundant and more Police Constables being allocated to community policing. Sergeant Chaplin reported that presently the East Ipswich Team had 3 Police Officers and 7 PCSOs; the new team would have 7 Police Officers, 2 Civilian Investigators as well as Engagement Officers and Link Officers. The new model would also allow community policing to be delivered from 8am until 11pm as it would have 3 shifts.

 

25.4      Councillor Cook asked that statistics from the Office for National Statistics website be included on future agendas.

 

25.5      Councillor Cook asked whether there would be an overall change in Police Officer numbers in Suffolk. Sergeant Chaplin said that there would not be significantly more officers in Suffolk; those moving into community policing would be coming from other teams.

 

25.6      Councillor Knowles commented that the proposals seemed to be a significant reallocation of resources and asked whether there would be any disruption to services as a result of the changes. Sergeant Chaplin explained that no disruption was anticipated, noting that whilst the changes had only just been made public, they had been developed over a long period of time.

 

25.7      A Local Resident described a crime he had witnessed in a park and asked whether police patrolled parks. Sergeant Chaplin explained that a number of officers did patrol parks as part of Operation Parkland. There were obviously not officers in all parks all of the time, however, officers did try to visit as many as possible, basing their activities on intelligence and hotspots.

26.

SEAC/18/08 Funding Request: Nacton Road Community Fund pdf icon PDF 698 KB

Minutes:

26.1      Mr Simon Lanning, Community Engagement Officer, reported that funding was being sought to provide small grants to projects in the Nacton Road area. Mr Lanning explained that the proposal had been developed in response to the recent stabbing incidents in the area.

 

26.2      Mr Lanning said that the proposed fund would operate in a similar way to MAD funding, and that the Committee was being asked to allocate £5,000 to the fund each year for 3 years. Any money left unspent would be returned to the South East Area Committee.

 

26.3      Councillor Harsant said that most of the issues affecting the Nacton Road area also impacted upon the remainder of the South East of Ipswich and queried the logic behind creating a dedicated fund for a small part of the town. Councillor Barber noted that the Nacton Road area had faced very serious challenges recently and felt that because of these the proposal was justified.

 

26.4      Councillor Cook asked how the spending of the fund would be governed. Mr Lanning explained that the existing MAD delegations would be used, meaning that any expenditure below £2000 would be decided by a senior officer, in consultation with Ward Councillors, whilst any requests over £2000 would be determined by the South East Area Committee.

 

26.5      A Local Resident asked why the Ravenswood Estate was not included, as one of the stabbings had taken place there. Councillor Barber explained that the Nacton Road area had significant levels of deprivation and that all of the recent incidents had been linked to the area.

 

26.6      Councillor Knowles said that he felt that the boundaries for the area might need to be reconsidered in the future, depending on how the scheme went.

Resolved:

that the South East Area Committee approve the allocation of £5,000 from the South East Area Committee budget for 2018/19, and the allocation of a further £5,000 from the South East Area Committee budget in each of the 2019-20 and 2020-21 Municipal Years.

 

Reason: To allow Priory Heath councillors to work with the residents of Nacton Road and community groups to alleviate deprivation and promote community cohesion in the Nacton Road Area.

27.

SEAC/18/09 Funding Request: Suffolk Mind - Early Minds pdf icon PDF 130 KB

Additional documents:

Minutes:

27.1      Mr Lanning reported that funding was being sought to allow Suffolk Mind to run an ‘Early Minds’ project at Cliff Lane Primary School. The project would allow pupils to understand their emotional needs and improve their wellbeing.

 

27.2      Councillor Connelly asked whether the request ought to have been directed to Suffolk County Council, which was responsible for Education and Children’s Mental Health support. SCC Councillor West explained that Suffolk County Council did provide Mental Health support in schools and agreed to provide a briefing to Councillors on the work being done.

 

Resolved:

that the South East Area Committee approve funding of £2,550 from the South East Area Committee budget to Suffolk Mind to fund the Early Minds project.

 

Reason: To help primary school children in Ipswich understand their emotional needs and improve their wellbeing.

 

28.

SEAC/18/10 Funding Request: Creative Computing Club Afterschool Sessions at Ipswich Academy pdf icon PDF 1 MB

Minutes:

28.1      Mr Lanning introduced Matthew Applegate of the Creative Computing Club. Mr Applegate explained that:

-     the Creative Computing Club had been running as a Community Interest Company for 6 years;

-     sessions were currently run at the University of Suffolk but that the club wanted to go out and work in communities;

-     the proposal was for 6 courses to be run at Ipswich Academy over the course of a year, with 20 places on each course;

-     as well as gaining practical computing knowledge, participants benefitted from increased confidence.

 

28.2      SCC Councillor Quinton explained that the County Councillors in the area had agreed to part fund the project through their locality budgets.

 

28.3      Councillor Handley asked how the project would ensure that it targeted the right young people to attend the courses. Mr Applegate explained that the Creative Computing Club worked with teachers to select those to be invited to take part in the course.

 

28.4      Councillor Harsant asked whether the Creative Computing Club worked with Pupil Referral Units. Mr Applegate explained that a separate project had been developed with Pupil Referral Units.

 

28.5      Councillor Maguire asked how the Creative Computing Club monitored its performance. Mr Applegate explained that the club had completed its first impact monitoring report in 2017 and that it had shown that those taking part in courses were better at managing money and time and had more confidence and awareness. There were also many examples of individuals achieving success as a result of their involvement with the club.

 

Resolved:

that the South East Area Committee approve funding of £9,392.00 from the South East Area Committee budget to the Creative Computing Club as a contribution towards a programme of afterschool computing sessions at Ipswich Academy.

 

Reasons:

To promote learning in technology subjects.

To promote aspiration and opportunity to young people in the South East Area.

To enhance access to learning for young people in the South East Area.

 

29.

SEAC/18/11 Funding Request: Kinetic Science Foundation School Workshops pdf icon PDF 730 KB

Minutes:

29.1      Mr Lanning introduced Debbie Ball of the Kinetic Science Foundation. Ms Ball explained that the foundation was seeking funding to run school workshops in the conservatory at Holywells Park and in schools.

 

29.2      Councillor Harsant reported that she had been to some of the Kinetic Science Foundation’s sessions and that they were very engaging.

 

29.3      Councillor Connelly asked how the Kinetic Science Foundation would develop links with schools and encourage them to take their children to the conservatory. Ms Ball explained that links with schools were already well developed, and that if classes were unable to get to the conservatory the sessions could be taken to their schools.

 

Resolved:

that the South East Area Committee approve funding of £1,229.40 from the South East Area Committee budget to the Kinetic Science Foundation for Science in the Park programmes.

 

Reasons:

To promote learning in STEM subjects.

To promote Holywells parks to families.

To enhance access to learning in the South East Area.

30.

SEAC/18/12 South East Area Committee - Area Action Plan pdf icon PDF 52 KB

Additional documents:

Minutes:

30.1      Mr Lanning explained that the priorities of the South East Area Committee had been reviewed in consultation with Councillors and that it was proposed that the Committee formally adopt the new Area Action Plan.

 

Resolved:

that the South East Area Committee adopt the Area Action Plan included as Appendix 1 to the report.

 

31.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

31.1      Councillor Harsant reported that she had been dealing with issues including a disused phonebox on Cliff Lane, burglary at Holywells Park, and Speedwatch.

 

31.2      Councillor Parry referred to Councillor Harsant’s update and explained that Council officers had written to BT to request the removal of the phonebox. Councillor Parry also reported that she had been scrutinising the information available on the Upper Orwell Crossings.

 

31.3      Councillor Barber noted some of the actions the Council had taken since the recent stabbing incidents, explaining that free iCards had been offered for the holiday period, as well as a new knife bin being installed and a community garden project being developed.

 

31.4      Councillor Knowles said that he was grateful for the support of community organisations and churches in the period following the stabbing incidents.

 

31.5      Councillor Handley reported that she had met with the BMX Club in Landseer Park and was impressed by their vision for the park. She had also been discussing the possibility of Cricket Coaching being offered in the area for the Summer of 2019.

 

31.6      SCC Councillor Clements explained that she was dealing with a large number of highways issues.

 

31.7      Councillor Connelly reminded those present of the Landseer Park Summer Fun Day on 29 July from 1-4pm and encouraged people to attend.

32.

SEAC/18/13 Area Committee Financial Update pdf icon PDF 50 KB

Additional documents:

Minutes:

32.1      Mr Ian Blofield, Head of Housing and Community Services, reported that at the start of the meeting, the South East Area Committee had an unallocated budget of £23,439.23 to spend on its priorities.

 

32.2      Mr Blofield explained that following the financial commitment of £18,171.40 arising from the approved funding requests, the unallocated South East Area Committee budget was now £5,267.83.

 

Resolved:

That the financial statement in Appendix 1 of the report be noted;

 

Reason:

To provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities in its action plan.