Agenda and minutes

North West Area Committee - Thursday 16th July 2020 7.00 pm

Venue: Virtual Meeting

Contact: Jess Dool  01473 432513

No. Item


Apologies for Absence


Apologies for Absence were received from Councillor I Lockington.


Unconfirmed Minutes of Previous Meeting held on 4 June 2020 pdf icon PDF 206 KB




that the Minutes of the meeting held on 4 June 2020 be confirmed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as printed on the Agenda.


Declarations of Interest


There were no Declarations of Interest.


Residents Question and Answer Session

Residents are encouraged to ask questions for Area Committee meetings. Questions

will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.


To ask a question residents simply need to email including their name and address, a contact

telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Tuesday 7 July.


All questions must either be:

- relevant to the area committee they are to be asked at, or;

- relevant to Ipswich as a whole and be asked by a resident of the area covered by

the committee it is to be asked at.


Please note that questions or representations must not contain:

- references to identifiable individuals (whether by name or other information)

unless the consent of that individual has been obtained and included with the


- potentially defamatory or provocative or abusive comments;

- discriminatory remarks.


If for any reason a question is not able to be asked at a meeting of the committee the

Council will within 14 days of the meeting date reply to the resident asking the question

explaining why and if possible providing a written answer.


The Chair noted that no questions had been submitted by residents.


Updates from Ipswich Borough Council and Other Public Sector Organisations


13.1.   Suffolk Constabulary Update


            Inspector Graefe reported that as the lockdown had begun to be lifted Policing had returned to a more normal pattern, with levels of demand and crime returning to that which had been seen before the pandemic had reached the UK.


Inspector Graefe explained that the Police nationally had adopted a four stage approach to COVID-19 related offences with officers only taking formal action after trying to educate and encourage those not following the rules. 288 Fixed Penalty Notices had been issued in Suffolk for COVID-19 related offences.


            Inspector Graefe explained that locally policing priorities had changed with protecting people from ‘cuckooing’ being the first priority.


13.2.   Suffolk County Council Update


            SCC Councillor Paul West gave an update on how Suffolk County Council was responding to COVID-19:

-       Libraries had begun to operate a click and collect service. There had been further government guidance on libraries which the service would consider as part of its planning to reopen as normally as possible;

-       Many partners had contributed to the Holiday in a Box scheme that was replacing summer holiday activities which were normally delivered through schools;

-       A large number of pedestrian and cycling schemes had been introduced in a very short space of time, and whilst some of this had not been perfect, considerable improvements had been made. The proposed scheme at Bramford Lane had been delayed to allow for consultation.


13.3.   The Chair asked how Suffolk County Council would be consulting about the proposed scheme on Bramford Lane. SCC Councillor West explained that this had not yet been decided but that he would suggest that an online session be held with relevant Suffolk County Councillors and the Ipswich Borough Councillors for Westgate and Whitehouse Wards. SCC Councillor West noted that there was more scope to consult within this second phase of the scheme as there was far greater time to design and implement proposals.


13.4.   Councillor Chisholm asked if there were any plans to allow residents to access computers at libraries, as he knew many people were dependant on this way of accessing the internet, for example, to complete work journals for the Job Centre. SCC Councillor West agreed to raise this issue with Suffolk Libraries and respond to Councillor Chisholm outside the meeting.


13.5.   Councillor Fisher asked whether there would be any retrospective consultation on the Walking and Cycling Schemes which had already been installed and how Suffolk County Council would decide if there were made permanent. SCC Councillor West explained that all the schemes which had been installed recently were experimental and that local Councillors would be consulted on whether they should be made permanent. All comments submitted to Suffolk County Council regarding a scheme would be considered in deciding whether a scheme should be made permanent.


13.6.   Councillor Meudec asked what proportion of the Holiday in a Box deliveries would be to Ipswich residents and who was leading the scheme. SCC Councillor West explained that the Suffolk Community Foundation were leading  ...  view the full minutes text for item 13.


NWAC/20/02 Funding for Covid-19 Related Projects pdf icon PDF 441 KB

Additional documents:


14.1.   Tom Minnican, Operations Manager – Finance, introduced the report, noting that minor changes had been made to the Area Committee COVID-19 application documents since publication as a result of feedback from Councillors.  The changes had been made to ensure consistency between requirements in the guidance, the questions in the application form and the checks in the report template. The documents also now highlighted that an application could not be made across more than 2 Areas.  Mr Minnican reported that the changes had been reviewed by the Monitoring Officer and the revised versions had been published on the website.


14.2.   Councillor Meudec asked for more information regarding the changes which had been made. Ainsley Gilbert, Democratic Services Manager, explained that the majority of the changes made corrected typographical errors which had led to inconsistency across the suite of documents. The option to select which two area committees were being applied to had also been added to the application form.


14.3.   Councillor Fisher asked whether organisations could still apply for area committee funding in the normal way. Tom Minnican confirmed that the ordinary application process remained open, although grants could only be made if the area committee still had funding available.




a)    that the application form annexed as Appendix 1 to report be approved, subject to the changes reported to the Committee;

b)   that the proposed process for dealing with funding requests related to the impact of the COVID-19 pandemic at the meeting on 10 September 2020, as set out in appendices 2 and 3 to the report, be approved.


NWAC/20/03 Financial Update pdf icon PDF 229 KB

Additional documents:




that the financial update at Appendix 1 to the report be noted.