Agenda and minutes

North West Area Committee - Thursday 4th June 2020 7.00 pm

Venue: Virtual Meeting

Contact: Jess Dool  01473 432513

No. Item


Apologies for Absence


There were no Apologies for Absence.


Unconfirmed Minutes of the Meeting held on 5 March 2020 pdf icon PDF 218 KB


2.1.       It was requested that County Councillor Goldsmith and County Councillor Lockington be added to the list of attendees.




that the minutes of the meeting held on 5 March 2020, with the amendment above, be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as printed on the Agenda.


Declarations of Interest


There were no Declarations of Interest.


Residents Question and Answer Session

Residents are encouraged to ask questions for Area Committee meetings. Questions

will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.


To ask a question residents simply need to email including their name and address, a contact

telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Tuesday 2 June.


All questions must either be:

- relevant to the area committee they are to be asked at, or;

- relevant to Ipswich as a whole and be asked by a resident of the area covered by

the committee it is to be asked at.


Please note that questions or representations must not contain:

- references to identifiable individuals (whether by name or other information)

unless the consent of that individual has been obtained and included with the


- potentially defamatory or provocative or abusive comments;

- discriminatory remarks.


If for any reason a question is not able to be asked at a meeting of the committee the

Council will within 14 days of the meeting date reply to the resident asking the question

explaining why and if possible providing a written answer.


5.1.       A question was received prior to the meeting as per the below.


“Where is Sherrington Park on the list for a revamp? There’s a lot of obscene graffiti on the play equipment and it’s all very old and needs replacing. There are so many families with young children in this area that use this park, and with the pool hopefully opening within the next few years it will be used even more.


I’m also not sure that it’s the best place for a glass collection point as people leave glass outside the glass bins when they are full meaning that young children are brought through the entrance amongst broken glass on the floor.”


It was confirmed that Sherrington Park play area would be reviewed in the Autumn as part of the annual review and planning process. An Officer would attend the play area to assess the site and any graffiti would be removed. Discussions would also take place with colleagues in Waste with regards to re-siting the glass bin. 


Updates from Ipswich Borough Council and Other Public Sector Organisations


6.1.       Suffolk Constabulary Update


Inspector Graefe issued a thank you on behalf of Suffolk Police to the whole community for the way in which residents had conducted themselves and worked hard to abide by the new rules and legislation which had been issued during the Covid-19 pandemic. This had allowed Officers to focus on other priorities including the response to the Covid-19 situation and, due to a reduction in the number of calls from the public and the numbers of crime reported, had meant areas of hidden harm could be focussed on.


Within the North West of Ipswich, commercial burglaries had been identified as a priority. The second priority had been focussed around ‘cuckooed’ addresses, of which two individuals from London based County gangs had been arrested, and safeguarding measures had been put in place for the occupants involved. The importance of intelligence provided from the community was noted, as this had helped assist the arrests.


There had been some continuing incidences of ASB from a core group of individuals from the Whitton and Whitehouse areas of Ipswich which had resulted in significant arrests and two individuals were awaiting sentencing for 16 separate crimes.


Overall, Suffolk Constabulary would continue to work proactively and aim to be at the forefront of preventing offences before they happened, so that demand would hopefully not return to the previous levels before the pandemic.


The North West Area Committee thanked Inspector Graefe and Suffolk Constabulary for their hard work over this difficult period.


6.2.       Suffolk County Council Update


County Councillor West, Cabinet Member for Ipswich, Communities and Waste, confirmed that Suffolk County Council had been working with all District and Borough Councils in Suffolk, the Fire Service, Police, NHS and Environment Agency to ensure a co-ordinated response could be provided across all high level areas in Suffolk, particularly with regards to the response within the community.


The App “Tribe-Volunteer” had been launched as part of the “Home But Not Alone” service, which enabled volunteers to connect with people who required support within the community. Approximately 1950 volunteers had signed up and overall there continued to be excellent voluntary response in general, such as the support provided from Community Neighbourhood Groups etc.


A number of queries had been received with regards to focus on vulnerable young people in relation to County Lines and Urban Street Gangs. Suffolk County Council continued to provide support in this area and face to face visits with high risk individuals had continued (following social distancing guidelines) to ensure that they and their families continued to be supported. Young people who were considered at less of a risk had been contacted via social media platforms, to ensure that the work which had taken place before the pandemic, could continue despite the restrictions on face to face meetings.


It had been announced that Suffolk Libraries would be re-opening branches from Monday 6th July 2020 with plans due to be publicised with regards to how safety and social distancing measures would be maintained.  ...  view the full minutes text for item 6.


NWAC/20/01 Area Committee Grants and Financial Update pdf icon PDF 249 KB

Additional documents:


7.1.       Tom Minnican, Operations Manager Finance & Procurement, presented the Area Committee Grants and Financial Update and confirmed that that the total budget available at the start of the meeting was £19,699.00. The Committee was also recommended to allow officers to vary the funding guidelines to allow area committee funds to be made available to help deal with the Coronavirus Pandemic however, all spending would continue to be approved by the Area Committee.


7.2.       In response to a question, it was confirmed that the proposed funding guidelines would be brought to the next North West Area Committee meeting for consideration, with any applications considered at the September meeting.




a)    that the financial statement in Appendix 1 be noted;

b)   that authority be delegated to the Head of Governance, to take all necessary steps to:

-       advertise the availability of Area Committee Grants to support communities in recovering from the Coronavirus outbreak;

-       enable the consideration of applications in relation to this scheme at the September meeting of this Area Committee;

c)    that £500 funding be allocated to establish a Making a Difference (MAD) budget for 2020/21;

d)   that £300 from the North West Area Committee budget for costs associated with advertising and potential venue hire for the 2020/21




a)    to provide clear and transparent details of the amount of funds available to the Area Committee;

b)    to enable Area Committee funding to be used to support communities in recovering from the Coronavirus Pandemic;

c)    to allow the Area Committee to devolve up to 10% of its annual budget to support small scale community initiatives;

d)    to facilitate the good running of the Area Committee.