Agenda and minutes

North West Area Committee
Thursday 6th June 2019 7.00 pm

Venue: Whitton Church Hall, Whitton Church Lane, Ipswich IP1 6LT

Contact: Jess Dool  01473 432513

No. Item


Election of Chair




that Councillor C Wright be elected as Chair of the North West Area Committee for the municipal year 2019/20.


1.1.       The Chair welcomed Councillor Trenchard and Councillor Heaps to the North West Area Committee.


1.2.       The Committee recognised and celebrated all that had been achieved by the brave men in 1944 on the 75th anniversary of D Day.


Apologies for Absence


Apologies for Absence were received from Councillor Chisholm, County Councillor Bole and County Councillor West.


Unconfirmed Minutes of the Meeting held on 14 March 2019 pdf icon PDF 109 KB




that the minutes of the meeting held on 14 March 2019 be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as printed on the agenda.


Declarations of Interest


There were no declarations of interest.


Police Priorities


6.1.       Inspector Horton provided an update on the policing priorities within Ipswich and confirmed that the main focus continued to be around drug dealing and County Lines. Suffolk Constabulary had been involved with County Lines Intervention Week which had been a national week of action and had resulted in the execution of six search warrants and had included visits to vulnerable individuals at risk of ‘cuckooing’.


6.2.       Another priority had been around an increase in evening robberies, particularly by young male offenders, in the town centre of Ipswich, and a week of action had been planned to tackle this.


6.3.       There had been a 92% response rate to 999 calls and within the North West, issues of drug dealing continued to be considered and proactive patrols had been undertaken within parks and open spaces where antisocial behaviour had been reported. There has been an increased spike in demand which meant that Officers had to prioritise needs around ‘Threat, Risk and Harm’.


6.4.       It was confirmed that diversionary activities would be held during the Summer Holidays with other organisations to engage with young people.


6.5.       As part of the Council Tax Precept increase, an extra Officer had been recruited in an engagement role within the villages just outside Ipswich and a second Officer would be joining the team responsible for partnership problem working where proactive work would be carried out.


6.6.       In response to a resident, Inspector Horton confirmed that although extra resources would always be welcomed, Officers worked to prioritise areas most in need which meant that other areas, such as parking enforcement, would have less resource available.


6.7.       Discussion took place around speeding in Whitton Church Lane and the number of lorries which used this lane. It was suggested that residents note any company lorries responsible for this, and provide this information both to Inspector Horton, who agreed to look into the matter further, and Ormiston Academy who could raise awareness to delivery drivers if they used the lane for school deliveries.


6.8.       A resident asked if the spike in demand had been related to the half term and Inspector Horton confirmed that the increase in demand appeared to be a general trend across all Safer Neighbourhood Teams. However, Suffolk County Council had suggested that a link between increased demand and school holidays could be investigated in the future.


6.9.       Discussion regarding a Speed Watch scheme took place and it was confirmed that should members of the public be interested in setting a scheme up then plans could be put in place.


6.10.    A resident reported speeding in Ashcroft Road and confirmed that footage of the offenders had been caught via a camera on the front of their property. Inspector Horton advised that any evidence could be provided to the police and Officers would be asked to visit the area. With regards to whether speed bumps could be placed as a deterrent, it was advised that Suffolk County Council had advised that speed bumps would not be used due  ...  view the full minutes text for item 6.


Chairs Update on Actions from the Previous Meeting


7.1.       The Chair reported that following a meeting with the Headmaster of Westbourne Academy Trust, it had been confirmed that the school would fund in full the removal/trimming of the trees at the back of their property. This would include all trees which would be safe to treat but not any with Preservation Orders on them.


Ward Councillors Feedback from their Communities



8.1.       Whitton Ward


Councillor Meudec reported that an illegal encampment which had been set up on Whitton Sports Centre had been considered by Ipswich Borough Council and following a case conference, the decision had been made to evict and a court date would be set for this shortly.


The compound on Whitton Church lane had recently been broken into with fly tipping left, and this had been reported and caretakers on the site hoped to amend this in the near future.


Residents were encouraged to report potholes as soon as they were discovered so that Highways could investigate them. Depending on the type of road, Highways had up to 8 weeks to repair should it be required. When a pothole was circled in red paint this indicated that work would be undertaken however, the criteria meant that not all potholes would be deemed appropriate for repair (such as the depth/size of the hole).


It was confirmed that graffiti, especially offensive, would be removed as soon as possible once reported. Reports of drug dealing at Whitton Recreation Park had been reported by Councillor Chisholm to IBC’s Park Services who had agreed to clear the area to act as a deterrent.


A Wellbeing Fair would be taking place on Friday 7 June 2019 between 5.00pm and 8.00pm at Ormiston Academy and this would include food, beauty treatments and important wellbeing information.


Whitehouse Ward


Councillor Trenchard reported that the Whitehouse Wanderers had conducted interviews with a number of residents and a provisional date had been set for Thursday 27th June 2019, where key findings from their feedback would be presented.


The Chair confirmed that works had commenced on Whitehouse Skate Park to build a new mound at the back of the park. This had initially been delayed due to issues such as adverse weather however, the work would be completed prior to the Summer Holidays.


Some antisocial behaviour had been reported within the ward and this had been fed back to the Police. A number of roads would be resurfaced and therefore some potholes had been temporarily filled until this had been undertaken.


Castlehill Ward


Councillor Vickery reported that he attended the official launch of the Castle Hill Community Trust where a number of improvements had been made to building of which would continue. The hall would be used as a Community Centre and could be hired.



Responses to Public Questions and Open Discussion on Local Issues


9.1.       A resident asked if it would be more cost effective for a pot hole to be filled when first reported. It was confirmed that Suffolk Highways followed a strict criteria which had to be met before a pothole could be repaired. However, any pothole could be reported for consideration and feedback would be provided on whether any repairs would be undertaken.


9.2.       Following a question received by a resident regarding street lighting, it was confirmed that the decision to turn lights off after 11pm had been made by Suffolk County Council as this was their responsibility. Councillor Vickery advised that this had been agreed by the County Council following a consultation which had shown that turning lights off half an hour earlier across the County would provide a £90,000 saving.


9.3.       A resident noted that although the crime statistics may not have increased since the earlier switch off, this could be due to residents reacting to the situation and ensuring they were home earlier. It was advised that any feedback should be provided to the County Council for further consideration.


9.4.       A resident reported that he had emailed Councillors regarding air quality, penalties for idling, and the National Clean Air Day 2019. Councillor Meudec confirmed that his questions had been forwarded to the relevant service and Portfolio Holder who would respond. With regards to the Ipswich Clean Air Day, this had full support from the North West Area Committee.


Broomhill Lido Update


10.1.    Mr Tim Mills, Fusion Lifestyle, provided a presentation on the Broomhill Lido. He confirmed that Fusion were an independent registered charity whose objectives were to encourage and promote healthy lifestyles and increase community participation, which they delivered by running community leisure and sports facilities.


10.2.    In 2011 Ipswich Borough Council reaffirmed their £1m capital commitment and Fusion were appointed as the Borough Councils partner. In 2015, the submission of Fusions first Heritage Lottery Fund Grant application had been received and the development stage had commenced, and In 2017 Fusion submitted their second grant application.


10.3.    Mr Alan Wilkinson, KLH Architects, provided a brief overview of the proposals for the restoration of the lido. This included the reinstatement of some features, such as the clock tower and diving stage, and ensuring that the pool and facilities would be accessible for disabled users. A Health and Wellbeing Centre with both gym and studio facilities had also been included as part of the plans which would help generate an all year income to ensure the pool would be sustainable.


10.4.    Mr Mills confirmed that a designated Outreach Officer from the HLF had been appointed and that the current estimated cost for the total scheme was £7.2m.


10.5.    Mr Mills provided details of the progress which had been made to date and this included the appointment of the local professional architects KLH, multiple public consultations, site surveys and development of plans. Listed Building consent and planning permission had been granted subject to confirmation of the s106 agreement and Ipswich Borough Council and Fusion had entered into a 50 year lease of the site.


10.6.    The future priorities would include gathering tenders and the procurement of construction contractors which would take place over the next 6-8 months. During this time, regular communications and updates would be provided, especially to neighbours close to the site, and other fund raising efforts would continue. It was anticipated that, subject to change, the Lido would be opened in Spring 2021.


10.7.    Councillor Vickery confirmed that he had been involved in the budget setting process at IBC in 2007/2008 where, in two consecutive years, £500,000 had been committed towards the Broomhill Lido. He suggested that this could be looked into.


10.8.    The Chair asked if local construction companies would be preferred during the tender process. Mr Mills confirmed that although this would be preferable, the procurement process would be a prolonged and open process for which national companies could apply.


10.9.     Discussion took place around the fence on the boundary of the pool and how safety would be ensured (such as the concern that people could break into the pool at night). It was advised that the fence would be retained as part of the scheme however, CCTV coverage would be in place and security patrols would be undertaken throughout the day with the site being made as secure as possible at all times. It was hoped that the CCTV would act as a deterrent and a cover would  ...  view the full minutes text for item 10.


NWAC/19/01 Area Committee Budget Update pdf icon PDF 62 KB

Additional documents:


11.1.    The Operations Manager for SRP presented the Area Committee Budget Update and reported that at the start of the new financial year a further £18,200 had been allocated to the North West Area Committee budget, which together with the unspent balance, brought the total budget available to spend on the priorities of its Area Action Plan to £28, 185.91.


11.2.    The Area Committee had the option to devolve up to 10% of its annual budget to establish a ‘Making a Difference’ (MAD) budget for small scale community initiatives and a 10% allocation would equate to £600 per ward for 2019/20.


It was RESOLVED that


(a)   The financial statement in Appendix 1 be noted;

(b)  that the £1,800 funding be established for the Making a     Difference (MAD) budget for 2019/20;

(c)   that the unspent MAD funding for 2019/19 (£1,106) be returned to the main unallocated North West Area Committee budget.



(a)  To provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities of its action plans;

(b)  To allow the North West Area Committee to devolve up to 10% of its annual budget to support small scale community initiatives;

(c)  To release any North West Area Committee budget funding where there is no further expenditure anticipated.



NWAC/19/02 Funding Request: Venue Hire & Publicity Budget pdf icon PDF 55 KB

Additional documents:


12.1.    It was confirmed that the small underspend left at the end of 2018/19 would be returned to the main unallocated budget.


12.2.    A request to make a provision of £500 for Venue hire and advertising costs within the 2019/20 budget was made.


It was RESOLVED that:


£500 from the North West Area Committee budget for costs associated with advertising and venue hire for the North West Area Committee 2019/20, as detailed in Appendix 1, be allocated.



To facilitate the good running of the Area Committee, meting the goal to devolve power closer to the people.





NWAC/19/03 Area Action Plan pdf icon PDF 55 KB

Additional documents:


13.1.    It was agreed that the North West Area Committee would consider the statistical information which had been received regarding the North West Ipswich population, such as employment and health, and would use both this data and their knowledge to agree the Action Plan priorities for 2019/20. An update on the agreed Area Action Plan would be brought to the next meeting.


It was RESOLVED that:


The priorities for the 2019/20 municipal year be determined and then agreed at the next North West Area Committee meeting.



Dates of Future Meetings for 2019/20 at 7.00pm

Thursday 18 July 2019 – Ascension Hall, Larchcroft Road, Ipswich IP1 6AJ


Thursday 5 September 2019 – St Thomas Apostle Church, Bramford Lane, Ipswich IP1 5EP


Thursday 7 November 2019 – St Raphael Club, St Raphael Court, Highfield Road, Ipswich IP1 6DA


Venues to be Confirmed:

Thursday 9 January 2020

Thursday 5 March 2020


Dates of Future meetings, all to be held at 7.00pm


Thursday 18 July 2019 – The Ascension Hall, Larchcroft Road, Ipswich IP1 6AJ


Thursday 5 September 2019 – St Thomas Apostle Church, Bramford Lane, Ipswich IP1 5EP


Thursday 7 November 2019 – St Raphael Club, St Raphael Court, Highfield Road, Ipswich IP1 6DA


(Venues to be Confirmed)

·         Thursday 9 January 2020

·         Thursday 5 March 2020