Agenda and minutes

North West Area Committee - Thursday 20th July 2017 7.00 pm

Venue: Whitton Baptist Church, 209 Highfield Road, Ipswich IP1 6DH

Contact: Trisha Sutton  01473 432512

Items
No. Item

1.

Election of Chair

Minutes:

Resolved:

 

that Councillor Wright be elected as Chair of the North West Area Committee for the municipal year 2017/18.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Vickery and Suffolk County Councillor Kathy Bole.

3.

Unconfirmed Minutes of the Meeting held on 9 March 2017 pdf icon PDF 129 KB

Minutes:

Resolved:

 

that the minutes of the meeting held on 9 March 2017, be signed as a true record.

4.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business, be as confirmed on the Agenda.

5.

Declarations of Interest

Minutes:

Councillor Chisholm declared a personal interest in Item 15 (NWAC/17/06) as an employee of Ipswich Community Radio.

6.

Chairs Update on Actions from the Previous Meeting

Minutes:

6.1       There were no actions from the previous meeting.

7.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

7.1       Questions had been received from a resident prior to the meeting. 

 

Question 1. Could there be a fence around the open gym equipment at Lovetofts drive Park, to stop dogs accessing and to increase the safety?

 

Assuming this was Bramford Lane Recreation Ground, fencing would be possible as part of the rationalisation of local play areas in the Equipped Play Area Strategy Action Plan, second phase works will be including this play and youth area.

 

Question 2.  There were concerns raised about the equipment at Lovetofts Park Drive being so far to the back of the park as young people have said they don’t feel safe using it because of its location within the park.  If it could be nearer to the busier areas it would be much better?

 

Assuming this was Bramford Lane Recreation Ground, unfortunately moving the equipment would be prohibitively expensive.

 

Question 3.  Could there be basketball hoops at Lovetofts Drive Park?

 

Assuming this was Bramford Lane Recreation Ground, there is a basketball hoop combined with the goal on the concrete playing surface already.

 

Question 4.  Could an area of grass somewhere potentially be used to grow a few free for all vegetables or herbs?

 

This would be better as part of the local allotments or on school grounds due to potential unwanted interference e.g. theft or dogs.

 

Question 5.  Could the untidy planters at Fircroft Road shops be replanted?

 

The planters are owned and maintained by the East of England Co-Op.  The Community Engagement Officer has spoken to the Manager who has planted these up and who waters them and there are bushes and bedding plants currently in them.  Any complaints about the planters should be forwarded to the East of England Co-op, Wherstead Park, The Street, Wherstead, Ipswich, Suffolk IP9 2BJ.

 

Question 6.  Could there be more dog bins on Bramford Lane as the existing bins are always overflowing?

 

If the park bins are unavailable, residents should be encouraged to take dog mess home and put it in their wheelie bin as it was technically classed as waste.  The Cleansing Department empty the bins twice a week and would be putting a sticker with the Cleansing Hotline telephone number on the bins shortly.

 

Question 7.  Could there be some outdoor gym equipment at Whitton Park off Shakespeare Road?

 

The Parks Department fully support outdoor exercise opportunities at our open spaces should funding be available.  It was suggested that the BLT or the North West Open Spaces Group be approached.

 

7.2      A resident commented about the use of the entrance at Wilco on Norwich Road as an exit and the danger posed to residents using the pedestrian crossing nearby.

 

7.3   In response Inspector Horton informed the meeting that he would investigate the matter, Councillor Goldsmith also told the meeting that he would look at the original planning application to see what the legal position was for the entrance only access.

 

7.4     Another resident raised the issue of the proposed development of 350 dwellings in Old  ...  view the full minutes text for item 7.

8.

Police Priorities - North West Ipswich

Minutes:

8.1       Inspector Kevin Horton updated the meeting on the current policing

           priorities which included missing children, domestic abuse and anti-

           social behaviour.

 

8.2    Commenting further Inspector Horton went on to say that emergency

          response times had been good with over 92% answered within target.

 

8.3   Inspector Horton also updated the meeting on the issues of stolen

        mopeds. Unfortunately a criminal that had been previously convicted and

        excluded from the town had returned and been in breach of court. He

        had now been returned to prison.

 

8.4 A resident asked if there had been a rise in the number of acid attacks in

      this area following the recent ones in London.

 

8.5 In response Inspector Horton confirmed that he was only aware of one

      event in the area.

 

8.6 The Chairman thanked inspector Horton for his update.

9.

Ward Councillors Feedback

Minutes:

9.1       Castle Hill ward

 

           Councillor Fisher reported that he had attended a number of fairs and

           fetes in the area where he had met lots of residents from the local

           area. He also informed residents about the public consultation currently

           being undertaken by the Borough on the new Housing Strategy.

 

            Whitehouse ward

 

          Councillor Chisholm had been dealing with a wide and varied load of

          casework, he had been on a walkabout with the PCSO’s who were

          working hard to resolve the anti- social behaviour in the area. He had

          also had the recent pleasure of judging the BLT “bake off” competition.

 

            Whitton ward

 

           Councillor Meudec reported that she had dealt with some fly tipping at

           Meridith Road. £50 had been used from MAD funding to clear the

           alleyway behind the shops. She also reported that new bus shelter had

           been erected in Congreve Road adjacent to the Castle Hill Recreation

           Ground following requests from residents.

10.

NWAC/17/01 Area Committee Budget Update pdf icon PDF 65 KB

Additional documents:

Minutes:

10.1    The Operations Manager for Corporate Support presented the Area Committee budget update and reported that a further £18,200 had been allocated for 2017/18, bringing the total budget available to spend on the priorities of its Area Action Plan to £32,028.00.  The current financial position of the North West Area Committee was set out at Appendix 1 to the report. 

 

10.2    The Making A Difference (MAD) budget spend for 2016/17 totalled £285.00 and it was requested that the underspend of £2,415.00 be returned to the main unallocated North West Area Committee budget.  It had been agreed at the meeting held on 9 March 2017, within the MAD protocol that 10% of the annual budget would be devolved to the Making A Difference budget.  This equated to £600 per ward for 2017/18.

 

            It was Resolved:

 

1.    that the financial statement in Appendix 1 of report NWAC/17/01 be noted.

 

2.    that £1,800 be allocated to the Making A Difference (MAD) budget for 2017/18 in accordance with the adopted Making A Difference budget funding protocol.

 

3.    that £2.415.00, unspent MAD funding for 2016/17 be returned to the main unallocated North West Area Committee budget. 

 

4.    that the following outstanding budget commitments be returned to the unallocated North West Area Committee budget:

·         Friends of the Dales Group – 28 July 2015, NWAC/15/08 - £6,250.  

 

Reasons:

 

(a)  To provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities in its action plan.

(b)  To allow the North West Area Committee to devolve 10% of its annual budget to support small scale community initiatives.

(c)  To release any North West Area Committee budget funding where there was no further expenditure anticipated.

(d)  To ensure that the North West Area Committee retained control over funding from its budget.

11.

NWAC/17/02 Funding request - Venue Hire/Publicity pdf icon PDF 56 KB

Additional documents:

Minutes:

11.1    The Community Engagement Officer presented the report which requested £500 be allocated from the North West Area Committee budget for costs associated with advertising and venue hire for the North West Area Committee for 2017/18.

 

            It was Resolved:

 

            that £500 be allocated from the North West Area Committee budget for costs associated with advertising and venue hire for the North West Area Committee for 2017/18, as detailed in Appendix 1 of report Ref No: NWAC/17/02.

 

            Reason:  To facilitate the good running of the Area Committee, meeting the goal to devolve power closer to the people.

12.

NWAC/17/03 Funding request - Summer Holiday Activities Programme pdf icon PDF 56 KB

Additional documents:

Minutes:

12.1       A DVD was shown introducing the Assistant Operations Sport who detailed the different types of activities that they would like to deliver in the summer holidays. The report requested £2,177.30 from the North West Area Committee budget to deliver the Jumpers for Goalposts summer holiday activities in North West Ipswich.

 

              It was Resolved:

 

              that £2,177.30 be allocated from the North West Area Committee budget to deliver the planned programme of summer holiday activities in North West Ipswich.

 

              Reason:  The Jumpers for Goalposts programme has increased participation numbers over the last 3 years to allow young people across the town to participate in physical activity over the summer.

13.

NWAC/17/04 Funding request - Ipswich & Suffolk West Indian Association pdf icon PDF 58 KB

Additional documents:

Minutes:

13.1    Yvonne Buckley presented this item which requested £460 from the North West Area Committee budget as a contribution towards the running costs of the Ipswich & Suffolk West Indian Association’s weekly lunch club.

 

13.2   On the proposal of Councillor Goldsmith and seconded by Councillor Chisholm it was MOVED that the funding be increased to £500. This was PUT to the meeting and AGREED.

 

It was Resolved:

 

            that £500 be allocated from the North West Area Committee budget as a contribution to 12 months running costs for the weekly lunch club at the Ipswich & Suffolk West Indian Association, be agreed.

 

Reason:  To enable Ipswich and Suffolk West Indian Association to continue to meet the needs of the older generation of the Caribbean community in Ipswich via the provision of a weekly Lunch Club and other sociable and informative events.

14.

NWAC/17/05 Funding request - Whitton Allotments Association pdf icon PDF 56 KB

Additional documents:

Minutes:

14.1    Mr Howes from the Whitton Church Allotment Association presented the report which requested funding of £750 from the North West Area Committee budget towards the purchase of a generator, two fire extinguishers, lighting and security cameras, as detailed in Appendix 1 of the report.

 

            It was Resolved:

 

            that £750 be allocated from the North West Area Committee towards the purchase of equipment, as detailed in Appendix 1 of the report, be agreed. 

 

            Reason: For the Whitton Church Lane Allotment Association to purchase new equipment for the Allotment Shed so that it can be used through the winter and darker evenings, for community events and meetings.

15.

NWAC/17/06 Funding request - Inspire Suffolk Sports & Media Youth Programme pdf icon PDF 509 KB

Minutes:

15.1    The Grant and Development Manager for Inspire Suffolk presented the report and requested the allocation of £500 to Inspire Suffolk towards the costs of a programme of sports and media based learning and mentoring.

 

            It was Resolved:

 

            that £500 be allocated to Inspire Suffolk from the North West Area Committee budget towards the cost of the sports and media youth activities.

 

            Reason:  To provide Committee funding to the Inspire Suffolk project as contribution towards the cost of staff and equipment as part of the wider project.

16.

NWAC/17/07 Area Action Plan Update pdf icon PDF 50 KB

Additional documents:

Minutes:

16.1    The Community Engagement Officer presented this report which included the priorities for the North West area.

 

            Resolved:

 

            that the North West Area Plan, attached at Appendix 1 to report Ref No: NWAC/17/07, be noted.

 

            Reason:  Developing priorities to provide the basis of an action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities for the area.

17.

Dates of Future Meetings for 2017/18, all at 7.00pm

·         Thursday 14 September 2017 – St Raphael Club, St Raphael Court, Highfield Road IP1 6DA

·         Thursday 9 November 2017 – Castle Hill Church, Dryden Road IP1 6QF

 

·         (Venues to be arranged)

·         Thursday 25 January 2018

·         Thursday 22 March 2018

 

Minutes:

·         Thursday 14 September 2017 – St Raphael Club, St Raphael Court, Highfield Road IP1 6DA

·         Thursday 9 November 2017 – Castle Hill Church, Dryden Road IP1 6QF

(Venues to be arranged)

·         Thursday 25 January 2018

·         Thursday 22 March 2018