Agenda and minutes

North West Area Committee - Thursday 10th November 2016 7.00 pm

Venue: Castle Hill Community Centre, Highfield Road IP1 6DG

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


Apologies were received from Councillor Goonan.  Suffolk County Councillor Crossley also sent his apologies.


Unconfirmed Minutes of the Meeting held on 15 September 2016 pdf icon PDF 105 KB


46.1    Councillor Vickery requested that Minute No 35.3 be amended to read ‘A resident requested an update on the speed humps at Stratford Road and Dan Pouter MP had made contact with St Pancras School.  Councillor Vickery would update at the next meeting.’


46.2    Councillor Goldsmith asked that at Minute 36.1 an amendment be made to read ‘Councillor Goldsmith said that when parking restriction went in, the parking at Dales Road and Dales Hall Lane should improve’.  


46.3    Inspector Horton asked that Minute 37.4 be amended to read ‘the Police Officer said that the PC’s day shift patterns …’




that the minutes of the meeting held on 15 September 2016, with the amendments detailed above, be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be confirmed as printed on the agenda.


Declarations of Interest


There were no declarations of interest.


Chairs Update on Actions from the Previous Meeting


49.1    Councillor Vickery said that, with regards to the speed humps at Stratford Road, he would speak to Dan Poulter MP to seek more information on this matter.


49.2    With reference to the trip hazards of vegetation and the general appearance of the paths, an IBC Officer for Waste had confirmed that there was an on-line reporting system on the website to report problems such as these at


49.3    A new Draft IBC Housing Strategy would be released for consultation on 18 January 2017 until 7 February 2017.  More details about this would be available at the next meeting.


49.4    IBC were seeking views of changes proposed to the two documents which constituted the draft Ipswich Local Plan.  The consultation would take place until 1 December 2016 and could be either via the website or on comments forms which were available at the meeting.


Responses to Public Questions Received and Open Discussion on Local Issues


50.1    The following question was received from a resident:-


            Q.  What conclusions, if any, has IBC come to regarding the proposal as to the improvements to the Cornhill? 


The response was as follows:-


Ipswich Borough Council and its partners remained committed to improving the Cornhill for the benefit of businesses, residents and visitors and make it a place to be proud of.  We have listened to the many and varied views of people and organisations during the recent consultations.  A large majority said that they wanted to see improvements to the Cornhill though some elements of the scheme were not as popular as others.  We were now considering different designs which better reflected those opinions.  No decisions on the final scheme had yet been made.  The funding commitments of partners remained in place.’


50.2    A resident asked whether any further consultation would be put to the public and it was reported that a further opportunity to comment on a revised scheme would take place in 2017.


50.3    A resident asked about the proposed regional distribution centre in Whitton Lane, Old Norwich Road.  The Whitton ward Councillors had all visited the site and said that representations had been made in writing to the consultation on the planning application however the date when this would be submitted to the Planning & Development Committee had yet to be set.  Although the formal date for the submission of objections had passed the Councillors would be available to put forward any further objections residents had about the height of the buildings, drainage and the proximity to gardens when the item came to Committee.


50.4    A resident made a further reference to weeds in the road, potholes and a missing road sign.  It was reiterated that these could be reported via the on-line reporting systems for both IBC and SCC.  A reference number would be given for each issue which could then be tracked to completion.      


Ward Councillors Feedback


51.1    Castle Hill ward

Councillor Goldsmith reported that he had been questioned by a resident about the condition of the toilets on Castle Hill Recreation Ground and the Play Strategy.  The play areas had been reviewed as part of the Play Area Action Plan and from that a list of priorities had been drawn up.  They would be subject to Area Committee prioritisation and approval.  This would not specifically cover the toilets however, all the parks toilet provision would be reviewed during the next 6 months.


51.2    Councillor Fisher said that he had mainly been concerned with transport issues in particular the restricted waiting outside Dales Hall Lane shops.  He had been assured by the contractors that the recent roadworks on Norwich Road would be completed by 4.00pm the following day, 11 November 2016.  The Council had recently held a ‘give and take’ event where items could be both donated or taken away for free and the next event would be on 3 January 2017 at Rushmere Village Hall, Humber Doucy Lane.  He had attended a meeting about anti-social behaviour at Garrick Way and if any anti-social behaviour was witnessed please report it to the Police on the 101 phone number.


51.3    Whitton ward 

            Suffolk County Council had confirmed that Stratford Road was on the list of planned road improvements however, no implementation date was known although it had been confirmed that no speeding humps would be installed.  Councillor Vickery reported that the Friends of Whitton Church Lane Allotments had expressed their thanks to the Committee for the funding received towards the base of the building at the allotments which had been opened on 18 September 2016.  The Big Local Trust had funded the building itself and Suffolk County Councillor Crossley had paid for the internal furniture. 


51.4    Whitehouse ward

            Councillor Chisholm said that he had been liaising with the Police about anti-social behaviour in Whitehouse ward and encouraged residents to report any criminal behaviour.  He had attended a recent Youth Forum at Westbourne Academy and if any residents were former students of the school there would be an opportunity for them to link with students as mentors or to become a school governor.  He also reported that the Friends of North West Ipswich Open Spaces Group had been shortlisted by the Tesco Bag Fund to receive a grant to help the parks and a celebration event would be held at ‘The Meeting Place’ in Limerick Close on 13 December 2016. 



Policing Priorities - North West Ipswich


52.1    Inspector Horton, the Locality Inspector for West Ipswich and Sgt Ali Newman presented the Police Priorities for the North West of Ipswich.  3 new PCSO’s had been recruited to the team and since April 2016 the focus had been on demand management, crime reduction, safeguarding the vulnerable and community engagement.  The PCSO’s role had also been refocused with dedicated Officers being assigned to support missing young people, sexual exploitation, vulnerable adults, anti-social behaviour, domestic abuse and licensing issues. 


52.2    There was an increasing demand on services and since 1 April 2016 to 7 November 2016 (compared to the 3 year average), there had been 2,424 emergency responses to incidents which was an increase of 35%.


52.3    Operation Volcanic, had involved partnership working with the Central and South West area Police to tackle the Class A drug dealing taking place around Alderman Park.  Operation Strobe had tackled missing female juveniles, Operation Fireside had tackled ram raids and Operation Comfort had tackled the increase in incidents of domestic violence.


52.4    There had been two robberies reported at the Premier store in Garrick Way and arrests had been made.  There had been an incident when a female in a car had been threatened and an individual had been charged and remanded in custody. 


52.5    In Castle Hill ward between 1 October and 31 October 2016 a total of 75 investigations had been recorded.  No burglary dwellings were reported but 3 businesses premises had been targeted.  Vehicle crime was on the increase with 16 thefts from motor vehicles and 8 reports of criminal damage to buildings.


52.6    In Whitehouse ward between 1 October and 31 October 2016  a total of 91 investigations were recorded.  No burglary from dwellings had been reported but 3 burglaries from buildings had been reported.  There had been 2 reports of criminal damage and 3 incidents of criminal damage to vehicles.


52.7    In Whitton ward between 1 October and 31 October 2016 a total of 75 investigations had been recorded.  No burglary dwellings had been reported although there were 7 reports of criminal damage to dwellings.  There were 7 incidents of criminal damage to vehicles and 4 thefts from motor vehicles.  There had been 1 theft of a motor vehicle with 1 male being detained and 2 arrests had been made in the Garrick Way area.


52.8    A resident said that, of the 3 incidents in Castle Hill ward where the business premises had been targeted, these had been to Castle Hill Church and he questioned whether the waiting times when calling the 101 number were measured?  Details of the reports and resolutions were discussed and Inspector Horton said that investment in the 101 phone service would be made by the end of the year and that any complaints should be made to the Police & Crime Commissioner. 


52.9    Councillor Vickery asked that there be more liaison between the Councillors and the Police about what measures were being taken when incidents were reported.  The Inspector said that the Neighbourhood  ...  view the full minutes text for item 52.


Suffolk County Council Budget Presentation


53.1    Suffolk County Councillor Richard Smith (the Cabinet member for Finance) explained that the SCC budget would be published on the 21 November 2016 after which it would be the subject of the SCC’s Scrutiny Committee on 30 November 2016, Cabinet on 24 January 2017 before being submitted to SCC’s Council on 9 February 2017.  He introduced the Chief Accountant, Louise Aynsley and said that apart from all 5 Area Committees, consultation would also take place with District and Parish Councils, Suffolk Association of Local Councils (SALC) and a public engagement survey was available on the SCC website until 30 December 2016 to help inform of the budget setting process.  


53.2    The priorities were to support those most vulnerable, raise educational attainment and skill levels, support the Local Enterprise Partnership (LEP), increase economic growth, develop the roads and infrastructure  and support (with partners) the empowerment of local communities.


53.3    Savings had been a challenge and over the last 6 years SCC had saved £200m since 2011/12.  Front line services had been protected even with Council Tax increases of 0%, although a settlement to help with social care financial planning occurred last year for the first time.  Similar levels of service would be expected in 2017/18 and of the £49m expenditure over 58% was for adult and children’s care services.  All grants to schools were excluded from the settlement as the grant for this had been ring fenced to the schools service only.  The Revenue Support Grant, currently at £68.2m was expected to reduce by £52m to £16.3m in 2017/18.


53.4    The following savings were proposed to several areas which were:

·         Supporting Lives Connecting Communities (£6m)

·         Making Every Intervention Count – MEIC (£1.4m)

·         Travel (£1.3m)

·         Highways Maintenance Contract (£2.1m)

·         Public Protection Organisation Design (£1.2m)

·         Waste (£1m)

·         Support Services (£3.5m)

·         Other savings (£14.9m)


53.5    In response to a question by the Chair it was confirmed that the use of reserves would be considered to bridge any shortfall e.g. to ensure that a site for a new primary school was found in Central Ipswich.


53.6    Councillor Chisholm asked whether there would be a reduction of staff through a redundancy programme and Councillor Smith said that by streamlining services he hoped any staff reduction would be through natural wastage however, redundancies could not be ruled out.


53.7    Councillor Meudec said she hoped that the vital budget for cash grants would be maintained as the voluntary sector relied heavily on this for their core funding and SCC Councillor Smith acknowledged this and said that he was looking at how to safeguard the position of libraries, museums and theatres.  A resident felt that any reduction to libraries would not be beneficial as they were important community hubs and offered many integrated services and SCC Councillor Smith said that negotiations on any reduction to this service were ongoing.    


53.8    In respect of a question from Councillor Goldsmith about the current charge for the disposal of hard-core at a household waste site, SCC Councillor Smith said that increase  ...  view the full minutes text for item 53.


Suffolk County Council - Trading Standards Presentation


54.1    Suffolk County Council Trading Standards Officers Lee Nunn and Glen Farthing presented this item and explained that under the directorate of Public Health & Protection Trading Standards they worked with vulnerable people who had been the victims of scams.  They warned residents that scams could be by rogue traders, by post or phone offering lottery wins or prize draws, online internet crime or door knocking scams.  Residents were warned not to engage in any conversation and to shut the door or put the phone down straight away and call blocking devices for the phone were advantageous. 


54.2    The key contacts and links were:-

·         Trading Standards on 01473 264859

·         Citizens Advice Bureau Helpline; 03454 040506 e.htm

·         Action Fraud: 03001 232040

·         Royal Mail: 03456 113413 Freepost, Scam mail, PO Box797, Exeter EX19UN

·         Suffolk Constabulary: 101 - Emergencies: 999


54.3    There was an opportunity to become a volunteer for Suffolk Trading Standards, Consumer Champion network.  The details should anyone wish to become involved were to contact Trading Standards, Landmark House, Egerton Road IP1 5PF or by e-mail 


54.4    Councillor Whittall asked how to identify the difference between legitimate and criminal activity and the Trading Standards Officer said to always err on the side of caution.  If approached by cold callers say no, especially if you lived in a ‘no cold calling zone’ as they would be committing an offence and by reporting it to Trading Standards it would be reported on to the Police to action.  The Chair thanked the Trading Standards Officers for the presentation.


NWAC/16/13 Funding request - 24th Ipswich Scouts Group pdf icon PDF 57 KB

Additional documents:


55.1    Keith Smith presented this item on behalf of the Scout Group and it was confirmed that the hall was hired out to many organisations and for private parties.  He confirmed that quotes for the CCTV had been received from professional companies and in response to a question about where the trailer would be kept, it was reported that it would be kept somewhere fully secure. 




            that £3,634.80 be allocated from the North West Area committee budget to purchase equipment, as detailed in Appendix 1 to report Ref No: NWAC/16/13, be agreed.


            Reason:  To improve resources and security at the 24th Ipswich Scouts Hall.


NWAC/16/14 Area Action Plan Update pdf icon PDF 50 KB

Additional documents:


56.1    The Community Engagement Officer presented this report and made reference to the PhotoEast project which had received part funding from the North West Area Committee at the meeting held in January 2016.  Some pictures were available for residents to view of the function building at Whitton Church Lane allotments, from when it was started to finish, which had received part funding at the meeting in March 2016.  The acoustic ceiling panels had now been installed at Whitton Church Hall, which had also been allocated funding in March 2016.


56.2    A resident reported that at the last meeting it had been agreed to part fund roof repairs at Castle Hill Church subject to the remainder of the funding being achieved.  The Big Local Trust had agreed to allocate the remaining funding to Castle Hill Church so the condition put forward as part of the recommendation at the meeting on 15 September 2016 had been met.  




            that the North West Area Action Plan, attached at Appendix 1 to report Ref No: NWAC/16/14, be noted.


            Reason:  Developing priorities to provide the basis of an area action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget would be allocated to deliver the priorities set for the area.


NWAC/16/15 Area Committee Budget Update pdf icon PDF 57 KB

Additional documents:


57.1    The Head of Service presented this item and made reference to a Making A Difference (MAD) funding request of £285.00 which had been allocated to support a Black History event.  The remaining budget (after the allocation of £3,634.80 to the 24th Ipswich Scouts Group) would be £21,345.80.




            that the financial statement, attached at Appendix 2 to report Ref No: NWAC/16/15, be noted.


            Reason:  To provide an audit trail of funding that had been spent from the North West Area Committee budget.


Dates of Future Meetings for 2017/2018, all at 7.00pm

·                     Thursday 12 January 2017 – Suffolk Deaf Association, Suffolk House, 2 Wharfedale Road IP1 4JP

·                     Thursday 9 March 2017 – St Thomas Apostle Church, Bramford Lane IP1 5EP


(As agreed at Council 22 September 2016 - Venues to be arranged)


·                    Thursday 8 June 2017

·                    Thursday 20 July 2017

·                    Thursday 14 September 2017

·                    Thursday 9 November 2017

·                    Thursday 25 January 2018

·                    Thursday 22 March 2018


·         Thursday 12 January 2017 – Suffolk Deaf Association, Suffolk House, 2 Wharfedale Road IP1 4JP

·         Thursday 9 March 2017 – St Thomas Apostle Church, Bramford Lane IP1 5EP

(Venues to be arranged)

·         Thursday 8 June 2017

·         Thursday 20 July 2017

·         Thursday 14 September 2017

·         Thursday 9 November 2017

·         Thursday 25 January 2018

·         Thursday 22 March 2018