Agenda and minutes

North West Area Committee - Thursday 15th September 2016 7.00 pm

Venue: Westbourne Academy, Marlow Road, IP1 5JN

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


Apologies were received from Councillor Chisholm.  Suffolk County Councillor Bole and Lockington also put forward their apologies.


Unconfirmed Minutes of the Meeting held on 14 July 2016 pdf icon PDF 123 KB


31.1    An amendment was made to Minute 20.1 – to read:- ‘Major pavement works also needed to be undertaken at Dryden Road’.




            that the minutes of the meeting held on 14 July 2016, with the amendment detailed above, be signed as a true record.


To Confirm or Vary the Order of Business




            that the Order of Business be confirmed as printed on the agenda.


Declarations of Interest


33.1    Councillor Vickery declared a non-pecuniary interest in Item 11. NWAC/16/09 Funding request – Castle Hill Church, as he was a volunteer driver for the organisation.


Chairs Update on Actions from the Previous Meeting


34.1    There were no actions reported at the previous meeting.


Responses to Public Questions Received and Open Discussion on Local Issues


35.1    No questions had been received prior to the meeting.


35.2    A resident who was a ‘Friend of the North West Open Spaces Group’ reported that a review of the sports and leisure facilities would now take place during November 2016.


35.3    A resident requested an update on the speed humps at Stratford Road and Councillor Vickery reported that he had made contract with the Head teacher at St Pancras School and would update further at the next meeting.  The resident was also concerned with trip hazards on the local paths and around drain covers due to weeds and overgrown vegetation. 


35.4    It was acknowledged that grass cutting at the bio-diverse part of Whitehouse Park had been changed to allow a more natural landscape to occur and that Ipswich Borough Council had paid for extra grass cutting to be undertaken to add to the scheduled cuts by Suffolk County Council which had been reduced in number due to the budget cuts. 


35.5    The Chair suggested that this matter be raised with the Suffolk County Councillors for the area.  Suffolk County Councillor Crossley reminded residents that there was a reporting procedure on the Suffolk County Council website for issues such as these.  When reported, a job number would be issued, Highways would prioritise the concern and feedback would be given.  SCC Crossley agreed to take this up on behalf of the resident.


35.6    Councillor Vickery suggested that if the Area Committee were to report these concerns from residents it may help the issue be resolved and the Chair agreed that on behalf of all Councillors he would send a letter to Suffolk County Council expressing residents’ concerns about the trip hazards of vegetation and the general appearance of the paths.  


Ward Councillors Feedback


36.1    Whitton ward


            Councillor Meudec said that, with residents living nearby the site, she had attended a Development Information Plan meeting in August about the Tooks Development Site and all attending had been invited to leave their feedback.  A Councillor walkabout had been undertaken to collect views from residents about the area and feedback had been received.  The Citizens Advice Bureau would be holding a drop in session every Tuesday from 9.30am-12.00pm until Christmas at the Clinic at Whitton House in Meredith Road where free confidential impartial information would be available to all.  The ‘Friends of North West Ipswich Open Spaces’ were in line to receive funds from the Tesco Bag Fund. 


Councillor Whittall suggested that residents could be more involved in their community if they used Streetlife, the on-line local social network where residents could discuss their local area and share practical advice.  Items discussed in the North West were those such as the North West By-Pass, Ipswich Garden Suburb and the Tooks Bakery site.


Councillor Xhaferaj reported that the repairs made to the footway at Stratford Road were crumbling again and needed another repair.  Suffolk County Councillor Crossley agreed to report this.


Castle Hill ward


Councillor Goldsmith said that parking had improved since the restricted lines had come into place at Dales Road and Dales Hall Lane.  Potholes, road repairs and fly tipping remained a concern of residents and the Emmaus shop was being supported well by the local community.  A recent Walkabout had been very successful and he thanked the Community Engagement Officer for her work undertaken during this and all echoed this sentiment.


Whitehouse ward 


Councillor Goonan spoke about the area of Whitehouse Park being left as a meadow to attract a bio-diverse landscape for future generations.  The issues highlighted during the successful walkabout had been about traffic measures, dog fouling and additional bins.


Policing Priorities - North West Ipswich


37.1    PC Ben Redmond reported that, in Castle Hill ward, between 1 August and 30 August 2016 a total of 42 investigations were recorded.  There was one attempted burglary dwelling, four motor vehicles were broken into and there was one theft of a motor vehicle.  One person was arrested and charged for being in possession of a Class A drug. 


37.2    In Whitehouse ward, between 1 August and 30 August 2016 there were 79 investigations reported, with two being burglary dwellings and two businesses were broken into and money stolen.  There were two thefts from motor vehicles, three thefts of motor vehicles and one theft of a pedal cycle. 


37.3    In Whitton ward, between 1 August and 30 August 2016 there were 70 investigations recorded, with two robberies reported during which a mobile phone had been stolen.  There had been two thefts from motor vehicles and two pedal cycles had been stolen.


37.4    The Police Officer said that the PCSO’s day shift patterns would revert back to the previous pattern from 9 January 2017 and this should result in an increase of patrols. 


37.5    Residents were encouraged to report incidents either by phoning 999 if an emergency, 101 if it was not an emergency or on-line on the Suffolk Police website.  Fortnightly advice surgeries would be held at Meredith Road commencing on 21 September 2016.  All the dates were published on the website as well as details of how to sign up to Police Connect, the free messaging service which meant that the latest policing news about your area would be texted or e-mailed through to you.


37.6    Councillor Goonan asked about gang incidents at Whitehouse Park and the Police Officer reported that this had been a previous priority and following an increase in hi-vis patrols, engagement with the youths had taken place.  The group leaders had been identified, one male had been banned from the park and Police were working with individuals.  Over the summer an increase in drug related activity had been identified and the Police had increased patrols and were working in partnership with a dedicated resource team to disrupt this activity.


37.7    A resident asked about underage sales and drinking issues at Ulster Avenue and the Police confirmed that this had been prioritised and work continued with Trading Standards.


Big Local Trust Update


38.1    Ron Impey of the North West Ipswich Big Local Trust (BLT) reported that there were currently vacancies on the Westbourne Academy Chair of Governors, if anyone was interested in becoming a school governor.  He reported on the 150 BLT’s across the country who had each been awarded £1m to be spent in their areas over a 10 year period and that 4 years had passed since the money had been allocated.  A recent successful event had been held at the Skatepark and the shed facility at Whitton Church Lane Allotments was now open and all were invited to attend an event on Sunday 18 September 2016 at 2.00pm.   


38.2    Residents could apply for Community Chest awards up to £500 and Grants for the Awards Scheme were available up to £10k.  The second round of grants for 2016 were now being considered, there had been 12 applications and decisions would soon be made on which applications to award.


38.3    Members on the BLT Group had divided into sub groups, one of which was Diversity 2 Unity (D2U), the Young Peoples Group and following part funding being made, the Whitton Youth Partnership now employed a part time Community Youth Worker.  Projects being worked on were walkabouts (talking to young people) and arranging ‘open mic’ sessions for up to 25 year olds at ‘The Meeting Place’ Limerick Close.  The winning submissions of an art competition had recently been displayed at the Town Hall and prizes had been presented by the Mayor of Ipswich.


38.4    The Seniors Sub Group had taken part in celebrations for the Queen’s 90th birthday party and were taking part in the process of setting up at café for the Dementia Friendly Community (Action Alliance) project in Whitehouse Baptist Church.


38.5    A brochure had been produced and 5,000 copies had been distributed in the North West together with a leaflet offering prize vouchers however, only 16 were returned so the communications strategy was being re-considered.  Some funding was still invested in the Eastern Savings and Loans Credit Union and there had been some success with people borrowing to pay back high interest ‘Pay Day Loans’.


38.6    Questions that the BLT were keen to ask were; in 2022, when the project ended what would we like the area to look like and what would we need to do by then to make it happen.  The BLT would like to end the project with a number of people in the area who knew how to bid for funding and successfully use it and it was hoped that partnership and co-ordinated working with Ipswich Borough Council would continue.


38.7    On 13 December 2016 the annual Celebration Event would be held at ‘The Meeting Place’ Limerick Place, when the Community Star Awards would be celebrated.   


38.8    Councillor Meudec reported that, as part of Dementia Action Week, the Ipswich Dementia Action Alliance Group had arranged a walk with the Mayor (Councillor Roger Fern) on Saturday 8 October 2016 at 3.00pm from ‘The Cult  ...  view the full minutes text for item 38.


Monitoring Update on Previously Funded Projects


39.1    The Community Engagement Officer gave an update on projects previously funded by the North West Area Committee. 


39.2    The Whitton Youth Partnership had been allocated £7,500 at the meeting held on 10 June 2015 towards the cost of providing a part time Community Youth Worker for an initial eighteen months.  The post holder, Mr Andy Fell, was an experienced worker within this field and had now been in post for 2 months, working 22.5 hours spread over three days/evenings.   


39.3    Undertaking community profiling and visiting different areas at different times of the day, he saw how children and young people were using the spaces.  He had been recruiting volunteers, supporting the Saturday Cinema Club and producing a plan for an October half term play scheme.  He was in the process of building relationships with some young people at the Skatepark, Whitton Recreation Ground and at Bramford Lane play space. 


39.4    The next areas to be tackled were to establish a Detached Youth Worker project across the area, form relationships with schools (initially Ormiston Education Academy and Whitton Primary School) and to run a play scheme in October half term.  The recruitment of volunteers would be ongoing and the Trustees of the Whitton Youth Partnership were happy with the progress made so far and that good value for money had been achieved.


39.5    The Arts and Crafts Group had been allocated £300 on 10 June 2015 for equipment such as oils and paints.  10-12 people had attended the successful Group every Tuesday and people were selling their pots and paintings at exhibitions at the Town Hall and Tourist Information Centre.


39.6    Mr Lucky Singh updated that following the allocation of £1,500 on 28 July 2016 the site had been cleared and the fence had been erected however, due to the full amount asked for not being granted he was yet to find the funds for any apparatus e.g. climbing frames.  He thanked the Committee for the funding that had been allocated and thanked the Community Engagement Officer for all the work she had undertaken.


39.7    The Community Engagement Officer updated on the allocation of £6,250 for the development of the Dales Open Space by the Friends of the Group.  The funding had been to provide the third party contribution payment towards the overall funding from the Landfill Trust and the bid was due to be submitted to Viridor in October 2016.     


NWAC/16/09 Funding request - Castle Hill Church pdf icon PDF 144 KB


40.1    Mr Mike Goldsmith, the Treasurer of Castle Hill Church gave the background to the church building built in the 1950’s in Dryden Road, to service the community in the area.  The building was expanded in the 1970’s and the rooms were currently used for a range of community related activities, which were listed in the report.


40.2    Following a recent survey it was confirmed that remedial work to re-roof the sports hall and other rooms (not including the Church) would be necessary to be carried out by the end of 2017.  It was the intention for the work to be carried out during August 2017 and the whole cost of the project would be £25,000 or more.


40.3    £5,000 was being requested from the North West Area Committee budget on the proviso that the remainder of the funds would be secured.  Councillor Goldsmith asked about the shortfall of funds and it was confirmed that the possible 10% associated professional fees might be required for a project manager to oversee the work.  It was agreed that this venue would be ideal for activities to be arranged by the Community Youth Worker of the Whitton Community Partnership.   




1.    that £5,000 be allocated from the North West Area Committee budget towards Castle Hill Church felt roof repairs (not including the Church) but to include the various rooms in which community activities took place, be agreed.


Reason: To enable Castle Hill Church to continue to host activities for the community.


2.    that the funding only be released subject to the remainder of the funding being achieved and that the pledge lasts for three years from the date of this Area Committee.


Reason:  To ensure that the Area Committee retains control over funding from its budget.


NWAC/16/10 Area Action Plan Update pdf icon PDF 50 KB

Additional documents:




            that the North West Area Action Plan, attached at Appendix 1 to report Ref No: NWAC/16/10, be noted.


Reason: Developing priorities to provide the basis of an area action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget would be allocated to deliver the priorities set for the area.


NWAC/16/11 Community Dashboard pdf icon PDF 56 KB

Additional documents:




that the North West Community Dashboard, attached at Appendix 1 to report Ref No: NWAC/16/11, be noted.


Reason:  To provide details which might be of interest to the Councillors and residents of the North West area.


NWAC/16/12 Area Committee Budget Update pdf icon PDF 57 KB

Additional documents:


43.1    The Head of Service presented this item which detailed the financial position of the North West Area Committee.  The remaining budget (after the allocation of £5,000 to the Castle Hill Church) would be 34,903.60.




that the financial statement, attached at Appendix 2 to report Ref No: NWAC/16/12, be noted.


Reason:  To provide an audit trail of funding that has been spent from the North West Area Committee budget.


Dates of Future Meetings for 2016/17, all at 7.00pm

·         Thursday 10 November 2016 – Castle Hill Community Centre, Highfield Road IP1 6DG


(Venues to be arranged)

·         Thursday 12 January 2017

·         Thursday 9 March 2017


44.1    The Chair thanked Westbourne Academy for the free use of the building for tonight’s Area Committee.


·         Thursday 10 November 2016 – Castle Hill Community Centre, Highfield Road IP1 6DG

(Venues to be confirmed)

·         Thursday 12 January 2017

·         Thursday 9 March 2017