Agenda and minutes

North West Area Committee - Thursday 14th July 2016 7.00 pm

Venue: Whitton Chuch Hall, Whitton Church Lane IP1 6LT

Contact: Trisha Sutton  01473 432512

Items
No. Item

14.

Apologies for Absence

Minutes:

Suffolk County Councillors K Bole and J Crossley were unable to attend the meeting.

15.

Unconfirmed Minutes from the Meeting held on 2 June 2016 pdf icon PDF 76 KB

Minutes:

Resolved:

 

that the minutes of the meeting held on 2 June 2016 be signed as a true record.

16.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the agenda.

17.

Declarations of Interest

Minutes:

There were no declarations of interest.

18.

Chairs Update on Actions from the previous meeting

Minutes:

18.1    The Head of Service reported that a reply had been received from SCC Councillor Bole about the request to supply the schedule of the road programme.  Suffolk County Councillor Bole was due to meet with Highways Officers and following this she would update on the latest situation.

 

18.2    In response to Councillor Vickery’s request that the Area Committee Chairs provided a unified response to parking on grass verges it had been discussed and the condition of grass verges was a Suffolk County Council function over which IBC had no control.  Councillor Whittall encouraged residents to report any incidents by phoning Suffolk County Council or using the Highways reporting tool on the website http://highwaysreporting.suffolk.gov.uk/ and reporting it to the appropriate Suffolk County Councillor.

 

18.3    The Chair confirmed that Suffolk County Council had been approached about the provision of additional spaces or installing mesh at problem locations but no funding was available.  Councillor Lockington suggested that the purchase of ‘please do not park’ plaques for garden walls could prevent casual parking.  

19.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

19.1    The following question had been received from a resident:-

 

Q. Would IBC have an input into talks taking place about the Northern Bypass for Ipswich?

 

The Chair read out the response from the Chief Executive which was as follows:-

 

A.  We certainly hoped to continue to take an active part in any discussions that took place about this and we have had some involvement in the discussions that had taken place to date.  The work was being commissioned by Suffolk County Council, as the highway authority, funded via the Suffolk Business Rates Pool.  The decision to use this funding source had been supported by Ipswich Borough Council.  Most, if not all of any route for a possible bypass would be outside the Borough boundary and therefore our neighbouring districts (Mid Suffolk and Suffolk Coastal) would be involved too.’

 

19.2    Councillor Whittall said that the development of the former Tooks Bakery Site and the proposed Distribution Centre on Norwich Road would also need to be taken into consideration during any talks about a bypass.  The resident said that a bypass would greatly affect the communities in Whitehouse and Whitton and the Chair said that as detailed above, input would be given but as the project was nationally funded and would not be built on land within the Ipswich Borough Council district, no element of instruction on how to proceed could be given as it was not an IBC project. 

 

19.3    In response to a question about whether IBC would be supporting the Northern Fringe development the Chair said that consideration of any development would be through the Planning & Development Committee.  The transport and infrastructure element would be part of any framework for consideration which would have to meet the Committee’s approval. 

20.

Ward Councillors Feedback

Minutes:

20.1    Whitton ward

 

            Councillor Meudec reported that work was planned for 5 days from 25 July 2016 for footpath and cycle path construction in Whitton ward.  Major pavement works were to be undertaken at Lambourne Road.  She recently attended the AGM of the Ipswich Furniture Project and reported that if residents had any unwanted electrical domestic appliances they would be interested in removing them free of charge.

 

            Whitehouse ward

 

            Councillor Chisholm reported that ongoing work continued on the condition of the parks and he would continue to work on ways to resolve the parking problems around schools.  The ‘Pigs Gone Wild’ trail event was currently underway with pigs placed all around Ipswich to view.  At Coe’s department store on Norwich Road, junior pigs were being displayed in the window, one of which had been contributed by Whitehouse Primary School.

 

            Castle Hill ward

 

            Councillor Vickery reported that flooding had occurred again recently in Ashcroft Road and had damaged a garage.  Even though works had taken place by Anglian Water to renew pipes it had not been sufficient to cope.  Rain and spring water had still converged at this location and cars which had driven through the flood water had exacerbated the situation. 

 

20.2    Suffolk County Councillor Lockington said that a parking restriction consultation around the Dale Hall shops had been completed and it was confirmed that this was currently being implemented.

21.

Policing Priorities - North West Ipswich

Minutes:

21.1    No Police were available to update on the priorities or statistics however, copies of the Western Ipswich Safer Neighbourhood Team report were available at the meeting. 

22.

Cornhill Development Consultation

Minutes:

22.1    The Operations Manager, Building & Design presented this item and reported that an exhibition would be held in the Pickwick Room at the Town Hall on Saturday 16 July 2016 where the project team would be available to explain the designs and the proposed programme of the Cornhill Development.  The project had been suggested by Sir Philip Rose when he had visited Ipswich and aimed to improve the area, make people linger longer and attract new retailers.  

 

22.2    When finalised, the new design would be submitted to the Planning and Development Committee later in the year but until the end of July the plans of the site were available for discussion and comment.

 

22.3    Discussion took place about the location of the market, during construction and after the work had taken place, the type and colour of the granite which could be used and the location and type of water feature.  It was expected that it would take 12 months to complete the work which would take place during 2017. 

 

22.4    Councillor Vickery expressed concern about the £3.9m cost of the project and that the Freedom of the Borough and other official parades would not be able to take place.  He suggested that the money should not be spent and improvements should be made to the existing open space instead.  The Officer said that all the events at the Cornhill over the last 25 years had been listed and these had been taken into consideration within the design.  It was reported that although there would be changes, the staging of this type of event had been taken into account.  

 

22.5    The Officer confirmed that SCC and IBC would give £800k each and the New Anglia Local Enterprise Partnership had match funded both these and would contribute £1.6m.  Councillor Wright encouraged all to put their views forward at the exhibition or to comment online at www.ipswichvision.org.uk/cornhill

 

22.6    A resident asked whether the entrance from Queens Street/Princes Street would be part of the regeneration project and the Officer said that these routes leading up to the Cornhill were currently being renovated however, the remodelling currently stopped at the shops although a further funding bid for this was possible.

 

22.7    A resident expressed concern that the area would be used well in the summer but be empty most of the time in the winter and that the pavement café culture would not work in Ipswich.    The Officer said that the Chartered Association of Building Engineers (CABE) had evaluated the site to bring investment into the Cornhill space to make it work for occasions and activities and it was considered that a reinvigorated market would also help towards this.

 

22.8    A resident asked that whether when the steps were installed they would have handrails and there would be space for parades?  The Officer said that consultation would take place with the Equalities and Diversity Panel and it would be built to comply with the appropriate building regulations.  The access for articulated lorries would still  ...  view the full minutes text for item 22.

23.

NWAC/16/05 Funding request - 2016 Summer Holiday Activities pdf icon PDF 158 KB

Additional documents:

Minutes:

23.1  The Assistant Operations Manager for Sport & Leisure presented this item which requested funding for the 2016 holiday sports programme in order to reduce anti-social behaviour and offer the opportunity to engage in sports and physical activity.  472 young people had engaged in the sporting activities during 2015 which had been delivered by Positive Futures.

 

23.2  The ‘This Girl Can’ project run by Sports England, launched 15 months ago, had been so successful that other countries were participating in marketing campaigns to encourage females in sports.  54% of women aged 14-40 years old had started exercising, 72% were aware of the campaign and 64% had been motivated by the campaign.  Swimming, boxercise and badminton sessions had been run as ‘female only’ sessions.

 

23.3  Instances of young people participating in arranged sports clubs had decreased while ad hoc participation had increased but after participation at these sessions, engagement with activities and clubs with more formal activities would then be encouraged.

 

23.4  In respect of basketball and boxing the Police, the Safer Neighbourhood Team and other community organisations all agreed that the sessions engaged ‘hard to reach’ young people, taught them discipline and made a difference to the quality of their lives.  The sessions would be marketed via social media and posters and by schools communication with flyers in book bags.

 

23.5  Councillor Vickery asked for more information about which Sports Centres were used and how accessible they were and the Officer said that Whitton Sports Centre in the North West area would be used and he made reference to the programme of activities attached at Appendix 3 to report Ref No NWAC/16/05.  It was confirmed that Castle Hill Community Centre would be the location for Wednesdays ‘Jumpers for Goalposts’ and not Bramford Lane.

 

23.6  Councillor Chisholm stressed that holding these sports activities offered structure, discipline and kept young people on the right track and some coaches from the Basket Ball Club Academy would be used to engage well with the young people.  It was confirmed that the areas used for the summer activities would be reviewed before the venues for October half term were agreed.   

 

          Resolved:

 

          that £4,165.00 be allocated from the North West Area Committee budget for young people’s sporting activities in the 2016 summer and October school holidays.

 

          Reason:  This would encourage young people to engage in sporting activity, particularly in their local areas where it was perceived they have nothing else to do, in order to promote healthy lifestyles and provide diversionary activities during the school holidays.

24.

NWAC/16/06 Funding request - Emmaus Workshop Improvements pdf icon PDF 831 KB

Minutes:

24.1    Claire Staddon presented this report which sought £4,997.40 of funding to help establish, fully equip and resource an upcycling workshop that would produce retail items for the Emmaus Ipswich charity shop and provide placement and skills to vulnerable adults.  Producing items in the workshop increased self-esteem and enabled volunteers to become part of a valued community.  

 

24.2    Since the opening of the shop in February 2016, customers and the community had shown fantastic support and the Community Payback Team had painted the building both inside and out.  The charity group was busy working with the volunteers to increase their skills and it was hoped to open a café to generate enough income to be self-supporting in the long term.

 

24.3    In response to Councillor Wright’s question about the 5 year lease Ms Staddon said that she would be happy to negotiate to add a further 10 or 15 years to the lease.

 

24.4    Councillor Chisholm said that he had visited the shop and he had been very impressed with the project and Ms Staddon said that match funding from the Dulverton Trust had been applied for although the Jewson Trust bid had not been successful.  She confirmed that an electrician had certified the original wiring of the building however, it was not intended to use any plug in tools, it would involve either hand or battery tools.   

 

24.5    Councillor Fisher asked what benefit or practical help would be given to individual volunteers if the participant numbers were increased to 80, with 4 hour sessions only being available and 4 volunteers able to work at any one time?  Ms Staddon said that the way the business worked this would add another strand to what was available.  Volunteers would be encouraged to participate in any way they could manage.  Not every volunteer wanted to work in the shop and this offered a choice on how they felt they might be able to manage their time and participate, adding to their skills and encouraging a meaningful use of time.

 

24.6    Councillor Fisher asked if the project would be self-sustaining?  Ms Staddon said that the project had been embraced by the community, signposting to specialist agencies had helped house 3 families and work continued with Lighthouse Women’s Aid. It was about making the project personal for those needing practical and emotional help.  

 

24.7    Councillor Meudec said that this project offered a good service for North West area residents with what had been delivered so far and in line with any agreed funding the project would be monitored.   Councillor Goonan said that he had worked with Emmaus in Colchester and the project had been of great value to the clients.

 

            Resolved:

 

            that £4,997.40 be allocated from the North West Area Committee budget to enable the development of the workshop at Emmaus Ipswich.

 

            Reasons: 

 

1.    To promote social skills and inclusion for people affected by isolation in North West Ipswich by supporting volunteer opportunities. 

2.    To reduce barriers to employment for people affected by  ...  view the full minutes text for item 24.

25.

Area Action Plan Update (Verbal)

Minutes:

25.1    The Community Engagement Officer reported that the priorities on the Area Action Plan were currently under review and would be available at the next meeting.

 

            Resolved:

 

            that the Area Action Plan verbal update be noted.

26.

NWAC/16/07 Community Dashboard pdf icon PDF 56 KB

Additional documents:

Minutes:

26.1    The Community Engagement Officer presented the new style Community Dashboard and asked whether the Committee would like any other information included.  Councillor Whittall said that the presentation and information included was helpful and he asked whether any national comparators or details of any other Area Committee’s would be available.

 

            Resolved:

 

that the Community Dashboard attached at Appendix 1 to report Ref No: NWAC/16/07, be noted.  

 

Reason:  To provide details which may be of interest to the members and residents of the North West Ipswich area.

27.

NWAC/16/08 Area Committee Budget Update pdf icon PDF 57 KB

Additional documents:

Minutes:

27.1    The Head of Service reported on the current financial position of the North West Area Committee budget.  At the meeting in June 2016 it was agreed to allocate £2,700 to the Making A Difference (MAD) funding which left £39,143.00 available to spend on the priorities in the North West Area Committer action plan.

 

            Resolved:

 

that the financial statement at Appendix 2 to report Ref No: NWAC/16/08, be noted.

 

Reason: To provide an audit trail of funding that has been spent from the North West Area Committee budget.

28.

Dates of Future Meetings for 2016/17, all at 7.00pm

·         Thursday 15 September 2016 – Westbourne Academy, Marlow Road IP1 5JN

·         Thursday 10 November 2016 – Castle Hill Community Centre, Highfield Road IP1 6DG

 

(Venues to be arranged)

·         Thursday 12 January 2017

·         Thursday 9 March 2017

Minutes:

·         Thursday 15 September 2016 – Westbourne Academy, Marlow Road IP1 5JN

·         Thursday 10 November 2016 – Castle Hill Community Centre, Highfield Road IP1 6DG

 

(Venues to be arranged)

·         Thursday 12 January 2017

·         Thursday 9 March 2017

29.

Upper Orwell Crossings Consultation

Minutes:

29.1    John Noble, a consultant from WSP Group Parsons Brinckerhoff and Suzanne Buck from Suffolk County Council presented this item about the Upper Orwell Crossing consultation which would run from Friday 1 July 2016 to Friday 12 August 2016.  A provisional funding agreement of £77m had been agreed from the Department for Transport to part fund three crossings.  Additional contributions to the project would be required.

 

29.2    The three crossings would consist of a new road crossing to the south of the West Dock island, connecting the east and west banks for all road users, with access between Wherstead Road and Landseer Road.  A new bridge road crossing across the island site of the New Cut would connect the west bank to the Wet Dock Island for all road users and a crossing for pedestrians and cyclists only which would connect the east bank to the Wet Dock island. 

 

29.3    One objective of the project would allow a unique opportunity to redevelop the Wet Dock Island to create a science based hub linked to businesses such as BT at Martlesham Heath, Cambridge University and the University College Suffolk.   It would ensure the continued success of the Waterfront area, marina and port and provide a catalyst to the region on the southern section of the town.  It would improve connectivity and also relieve the congestion in Ipswich, on the A14 over the Orwell Bridge and at nearby junctions.

 

29.4    The major benefits would be to reduce traffic, journey times and costs, improve the accessibility for pedestrians and cyclists, bring more business and skilled workers to the area and regenerate underused land.  It was estimated that every £1 invested would result in £6 of economic benefits with the potential of the Wet Dock being successful on its own.  However, there was likely to be increased traffic on some local roads although minimising the effects of increased traffic on local roads would be a key element of the project.

 

29.5    The 6 week consultation would raise awareness, promote the benefits and discuss the traffic measures and the public exhibitions would include Dance East on Friday & Saturday 15 & 16 July, at Ipswich Wheels Festival, Chantry Park on Sunday 16 July, St Luke’s Church, Cliff Lane Monday 18 July and Ipswich Market on Friday 22 July 2016.  Displays were also available at Endeavour House and more information and a copy of the consultation survey was available on the UpperOrwellCrossings@suffolk.gov.uk website. 

 

29.6    Councillor Whittall asked about the £100m cost of the project when only £77m had been agreed and how the £6.5bn regeneration benefit had been estimated?  Mr Noble said that as 80% of the funding had been agreed from Central Government it was envisaged that the remaining 20% would be funded by CIL agreements, S106 money, from the New Anglia Local Enterprise Partnership and Ipswich Borough Council.  The cost of the project had however, been underwritten by Suffolk County Council.  The upskilling of jobs would not just be to the island site, it  ...  view the full minutes text for item 29.