Agenda and minutes

North West Area Committee - Tuesday 22nd March 2016 7.00 pm

Venue: Whitton Baptist Church, 209 Highfield Road IP1 6DH

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


Apologies were received from Councillor Whittall.  Also unable to attend the meeting were Suffolk County Councillors K Bole and I Lockington.


Unconfirmed Minutes of the Meeting held on 26 January 2016 pdf icon PDF 117 KB




that the minutes of the meeting held on 26 January 2016 be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be confirmed as printed on the agenda.


Declarations of Interest


There were no declarations of interest.


NWAC/15/24 Policing Priorities & Statistics - to include an update by Inspector Horton about the Suffolk Local Policing Review pdf icon PDF 54 KB

Additional documents:


73.1    Inspector Kevin Horton of Suffolk Constabulary gave a presentation about the Suffolk Local Policing Review which would commence on 4 April 2016.  Resident’s safety remained the priority but it was important that each call was dealt with in the correct manner.  Since the last review in 2012, the emphasis of how policing had been delivered in Suffolk had changed.  The focus was now on the vulnerable population, sexual offenders, exploitation and due to changes in technology, on-line cyber-crime.


73.2    The number of Police teams would reduce but they would be located where they were needed most.  There would be less Police Station access as due to the way investigating procedures were changing, more on-line services would be made available and there would be further improvements made to services.  The footfall at Police Stations had fallen as the pubic now contacted the Police in other ways.  The response work of the investigative teams had also changed but the aim continued to be to resolve calls at the first point of contact (the Control Room) on a 24/7 basis.


73.3    The savings requirement had significantly reduced from £20m by 2020 to just under £7.5m as a result of a better than expected funding settlement from the Home Office.  Plans were already in place to save £6.2m leaving a balance of £1.3m of savings to be achieved by 2020.


73.4    Police Teams would focus on the key areas of crime reduction, demand management, community engagement and by working with vulnerable people, e.g. those affected by the ‘hidden harm’ objective such as domestic abuse or hate crime.


73.5    More partnership work would be undertaken to solve complex issues on a day to day basis.  The number of PCSO’s would reduce from 166 to 107 but there would be some investment in Police Officer posts around the county. 


73.6    There would be a reduction in Safer Neighbourhood Teams from 29 to 18 and within the Ipswich area, the teams would now be split into three, the Western, Eastern and Central areas although the number of Response Officers would not change.  Rural areas would be the most affected by the cuts and the East would now cover some areas of Kesgrave, Woodbridge and Felixstowe and the West would cover some areas of Babergh and Mid Suffolk.  The West Safer Neighbourhood Team would be based at Landmark House and the East Safer Neighbourhood Team at Martlesham Heath and between the previous South West and North West Teams, as well as there being a reduction of one PCSO, the hours they worked would be reduced.


73.7    Although parking enforcement in Ipswich had been decriminalised and was currently the responsibility of Ipswich Borough Council, eventually it was proposed that the Police would surrender their current enforcement responsibility to all local authorities across Suffolk.  Parish Council and Neighbourhood Watch meetings would no longer be attended by the Safer Neighbourhood Team however, it was confirmed that a Police presence would continue to attend the Neighbourhood Partnership Group meetings and each  ...  view the full minutes text for item 73.


Update on Actions from the Previous Meeting


74.1    At the last meeting an update on the 20mph speed limit by Suffolk County Council had been requested. Suffolk County Councillor Bole had agreed to supply an update at the meeting however, due to ill health she was unable to attend.  Therefore a written update would be requested for circulation.


74.2    As requested by a resident, Ward Councillors feedback had been included as an agenda item at item 9 on the agenda.


74.3    Suffolk County Councillor Crossley had requested that the political party information be included for the co-optees on the agenda front and this had been actioned.    


Responses to Public Questions Received and Open Discussion on Local Issues


75.1    Three questions had been received from resident prior to the meeting.


Question 1.


‘Can the missing goalposts on Shakespeare Road park be replaced?




The Head of Shared Service said that the goalposts had been removed several years ago following a health and safety assessment.  In terms of future provision, if funding could be found for approximately £16,000, a 5-a-side set of goals and carpet could be provided at the park.


The resident asked whether some small goals the same as at other parks in the North West area could be installed and the Officer said that the possibility would be considered however a written report with options would need to be submitted to a future Committee. 


Question 2.


‘Does the Committee agree with resident members of North West Ipswich Big Local Trust that the application for filming Whitehouse Skatepark by a commercial company should be refused unless a substantial donation was made to the further development of the park and possible issues surrounding safeguarding and quality of film addressed’.




The Operations Manager, Community Engagement said that requests to film at our facilities were sent to our Communications & Marketing Team to deal with in consultation with individual service areas.  If a film company required spatial exclusivity (i.e. causing us to close part of the facility) then a legal agreement would be drawn up.  As this was a public open space it was suggested that advertising banners could be put up while filming took place and a copy of the film could be requested for promotional use.


In response to a question about the safeguarding policies of the company who might want to film the Skatepark, the Officer said that in this instance the company were a trading arm of Suffolk County Council and she would ask if a date had been proposed for filming. 


Question 3


‘Had any thought been given to the relocation of the stores on the Suffolk Retail Park to the Anglia Retail Park’




The Head of Shared Service said that although the Council was aware of the low level of occupancy at the Anglia Retail Park and the traffic issues at Suffolk Retail Park; the occupation and re-letting of retail units was a matter for the owners and retailers.  The Council was not currently considering any planning application involving the relocation of stores from the Suffolk Retail Park to the Anglia Retail Park. 


75.2    In response to a question by a resident about refugees being located in the area, the Operations Manager, Community Engagement said that up to 500 refugees, were to be located across Suffolk in private social housing, supported by local agencies. 


75.3    A resident expressed concern about the amount of overhanging vegetation and the lack of street lighting on the unadopted cycle path at Bramford Road.  Councillor Wright said that he had contacted the Parks Department but that this was a Suffolk County Council issue.



Big Local Trust Update


76.1    Faye Smith, the Project Officer of the Big Local Trust (BLT) gave an update on the achievements of the BLT and said that there was one remaining place to be filled on the team of resident members who determined what projects the BLT funding would be spent on.  She said that all projects needed to be sustainable and leave a legacy and she offered a refreshed plan document for information, with the following contact details:-


76.2    As part of the Older Persons Sub Group, a Dementia Action Alliance Group would be launched from 15 – 21 May 2016 during dementia week.  Westbourne Academy, with the help of the teacher Andy Smith, had launched a ‘Community Hour’ radio chat show featuring Ben Redmond and this would officially be opened on 14 April 2016 at 6.30pm. 


76.3    The presentation for finalists of an inter-school art competition would take place on 25 June 2016.  All schools in the area had been invited to take part and a workshop, with an artist, would take place for the winners.  


76.4    There would be an official launch opening event at the Whitehouse Skatepark on 28 May 2016 involving activities and competitions with the skating community.  A fun activity day was also being considered with activities such as Boccia and a new group, the Friends of Whitehouse Park had been started to raise awareness about the future development of the park with facilities such as an outdoor gym and a better cycle track.


76.5    Work continued with Eastern Savings and Loans with the core objective being to reduce loan sharks in the area and to support and engage with local businesses.


Ward Councillor's feedback


77.1    Castle Hill ward


            Councillor Vickery thanked Councillor A Grant for his work undertaken in his capacity as the Chair of the North West Area Committee.  He also reported the following:-


·         He asked that a more unified approach to parking on verges across Ipswich be discussed at the next Area Committee Chairs meeting.

·         The recent flooding in Ashcroft Road had been resolved as Anglian Water had replaced two faulty pipes.

·         It was expected that Castle Hill Community Centre would stay open and additional Trustees were required.

·         Worked continued with the Whitton Youth Partnership who were advertising for a dedicated youth worker.

·         The Friends of the Dales Open Space Group were considering joining with the Friends of Whitehouse Park.

·         On Mondays to Fridays a No 17 Bus Service would run from Stratford Court at 9.15am arriving at the Tower Ramparts Bus Station at 9.29am on a 6 month trial.  There would be no concessionary fares available as it would leave before 9.30am however, the service would return from the Bus Station at 11.35am arriving back at Stratford Court at 11.49am, when a concessionary fare option could be used.  A resident asked that a bus timetable be posted at the bus stop at the top of Larchcroft Road.

·         Crest Nicholson recently held a display at the Sports Club at Henley Road about the Henley Gate development.  A pre-application presentation had been given to the Planning & Development Committee at the last meeting where questions had been raised about traffic, air quality and sewage concerns.  

·         Plans would be on display about the proposal to develop the hockey pitch at Henley Road Sports Club, on 26 March 2016 from 10.00am to 12.00pm.

·         A parking consultation had ended on 11 March 2016 about a solution for parking at Dales Road shops and at Dale Hall Lane.  Consideration could be given for a no waiting restriction to be put in place at certain times of the day.   

·         Following the opening of the Emmauus charity shop at the previous Dales Road Public House, the long term aim would be for it to include a coffee shop.

·         Eric Horton has retired as the Field Secretary of the Castle Hill allotments and had been replaced by Jean Austen.  


77.2    Whitton ward


Councillor Meudec reported on the following:-


·         She had contacted the Managing Director of Ipswich Buses about the uptake of the No 17 Bus Service and he had confirmed that each journey had an average of 5 people so far and confirmed that Suffolk County Council were unwilling to reimburse the concessionary fares. 

·         Congreve Road was due to be resurfaced and would be closed until the end of March.

·         Telephone cables had been replaced at Fircroft Road and those lines affected had been sorted.

·         Anti-social behaviour at Defoe Road had now been dealt with.

·         A noise nuisance incident at Thackeray Road had also been dealt with by the Housing Team.

·         The slide was currently out of action at Sherrington Road Recreation Ground and the area around it would be resurfaced  ...  view the full minutes text for item 77.


NWAC/15/25 Funding request - Whitton Church Lane Allotments, Base for Classroom & Other Functions pdf icon PDF 56 KB

Additional documents:


78.1    Roy Howes presented this report which requested £2,300 to construct a base for a classroom or function bunding at the Whitton Church Lane allotments.  In response to a concern by Councillor Grant, Mr Howes confirmed that permission had been granted to build on the land owned by Ipswich Borough Council.  




            That £2,300 be allocated from the North West Area Committee budget to construct a base for a function building, as detailed in Appendix 1 to report Ref No: NWAC/15/25, be agreed.


            Reason:  To encourage healthy lifestyles in North West Ipswich through participation in gardening. 

To enhance educational opportunities of children in North West Ipswich through access to nature and off site learning. 

To foster community integration through the use of the proposed building for events. 


NWAC/15/26 Funding request - Whitton Church Hall, Provision of Acoustic Ceiling Panels pdf icon PDF 55 KB

Additional documents:


79.1    Ray Boggis, Chair of the Fabric Panel for the Parochial Church Council presented this funding request for £3,204.00 to enable provision of acoustic ceiling panels at Whitton Church Hall. 


79.2    The current users of the building were listed and it was confirmed that 6% of usage was by the Church and 94% were by other community groups.  Mr Boggis reported that the proposed measures would improve the hall acoustics which would benefit all groups using the venue, support the community needs, improve the environment and make the hall an asset to the community.




            that £3,204.00 be allocated from the North West Area Committee budget for acoustic ceiling panels at Whitton Church Hall, as detailed in Appendix 1 to report Ref No: NWAC/15/26, be agreed.


            Reason:  To foster community integration through the use of the building for events.


NWAC/15/27 Area Action Plan pdf icon PDF 51 KB

Additional documents:


80.1    The Community Engagement Officer presented the Area Action Plan and reported that no walkabouts or street audits would be organised in the time leading up to the local Elections on 5 May 2016.


80.2    The Friends of both the Dales Open Space and of Whitehouse Park were seeking volunteers to work in conjunction with the Park Rangers. Anyone expressing an interest should contact him after the meeting.


80.3    The advertisement to recruit a three day a week, Youth Worker for the Whitton Youth Partnership had now been announced.  Anyone interested could speak to Mr Ray Boggis after the meeting.


80.4    The team were supporting the launch of the Dementia Action Alliance Group and would be at the official Wheelscape launch open day to be held at Whitehouse Park on 28 May 2016.




            that the report be noted.


            Reason:  Developing priorities to provide the basis of an area action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities set for the area.


NWAC/15/28 Area Committee Budget - including Dashboard pdf icon PDF 59 KB

Additional documents:


81.1    The Lead Head of Service presented the budget update and reported that following the agreement at the last Area Committee that £10,213 of unallocated monies be put back in the budget, the Committee now had £18,854 available to spend on the priorities in the North West area.


81.2    The North West Area Committee Dashboard was available at Appendix 3 to report Ref No: NWAC/15/28 for information only.


81.3    On behalf of the Committee, Councillor Wright wished Councillor Grant well for the future and the Committee echoed this sentiment.  




            that the North West Area Committee financial statement and the Dashboard, attached at Appendices 2 & 3 of report Ref No: NWAC/15/28, be noted.


            Reason: To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan and to consider the outstanding budget commitments.


Dates of Future Meetings for 2016/17, all at 7.00pm:

·         Wednesday 1 June 2016 – St Thomas Apostle Church, Bramford Lane IP1 5EP


(Venues to be arranged)

·         Wednesday 13 July 2016

·         Wednesday 14 September 2016

·         Wednesday 9 November 2016

·         Wednesday 11 January 2017

·         Wednesday 8 March 2017



·         Wednesday 1 June 2016 – St Thomas Apostle Church, Bramford Lane IP1 5EP

(Venues to be confirmed)

·         Wednesday 13 July 2016

·         Wednesday 14 September 2016

·         Wednesday 9 November 2016

·         Wednesday 11 January 2107

·         Wednesday 8 March 2017