Agenda and minutes

North West Area Committee - Tuesday 26th January 2016 7.00 pm

Venue: Whitton Church Hall, Whitton Church Lane IP1 6LT

Contact: Trisha Sutton  01473 432512

No. Item


Election of Chair (for this meeting only)


In the absence of Councillor Grant, Councillor Wright was elected for the meeting.




that Councillor Colin Wright be elected Chair for the meeting.


Apologies for Absence


Apologies for absence were received from Councillor Grant.


Minutes of the Meeting held on 17 November 2015 pdf icon PDF 90 KB




that the minutes of the meeting held on 17 November 2015 be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as printed on the agenda.


Declarations of Interest


There were no declarations of interest.


Update on items from the previous meeting


58.1    At the last meeting a member of the public had raised an issue about a right of way at Cooks Farm, Thurleston Lane.  The Operations Manager for Community Engagement had investigated the matter and passed on the Right of Way Officer’s reply to the resident.


Responses to Public Questions Received and Open Discussion on Local Issues


59.1    The Chair said that no questions had been received prior to the meeting.


59.2    A resident pointed out that other Area Committees had an item called ‘Ward Councillors feedback’ and the Chair agreed to discuss with Councillor Grant whether this would be appropriate for the North West agenda.


59.3    In respect of the 20mph speed limit proposals for parts of Whitton ward, Suffolk County Councillor Crossley said that the consultations had been completed and an update would be brought to the next meeting.


59.4    In response to a question about the future of Castle Hill Community Centre, it was confirmed that meetings were taking place to discuss the venue, several organisations were interested and it was expected that a lead tenant would be putting forward a Business Plan after 31 March 2016 to keep the building available for community use.


59.5    It was confirmed that all nursery schools were still under Suffolk County Council operation.


59.6    A resident asked whether Police presence would continue at Area Committees and an assurance was given that it would continue.


NWAC/15/19 Policing Priorities - North West Ipswich pdf icon PDF 53 KB

Additional documents:


60.1    The Police priorities for the North West area of Ipswich were:


1.    To provide high visibility patrols of Bramford Lane Open Space following reports of an increase of drug use in the area – Ongoing.


2.    To provide high visibility patrols to reduce the amounts of anti-social behaviour taking place in the area of Ulster Avenue – Work continued with the Housing Department.


3.    To provide high visibility patrols in the area of Malkin Close following an increase in criminal damage, anti-social behaviour and thefts from vehicles.




that the Policing Priorities and the statistics, as detailed in Appendix 1 to report Ref No: NWAC/15/19, be noted.


Reason:  To provide clear and transparent details of the crime statistics in the North West area of Ipswich.


Fire Service Presentation


61.1    Suffolk County Councillor Matthew Hicks, Cabinet Member for the Environment and Public Protection introduced himself and Deputy Chief Fire Officer Mark Sanderson.  Firstly, he acknowledged the Fire Officers in the room and said that he had heard nothing but praise for the Fire Service in Suffolk.  Then he explained to the Committee and residents that he was in attendance to speak about the 14 week consultation which was currently being undertaken on the Fire Service proposals for Suffolk.


61.2    Due to less Central Government funding being available, the Fire Service would need to save £1.34m over the next 3 years from the £22.2m budget.  An Integrated Risk Management Plan 2015-18 had been produced which detailed the statutory responsibilities of the Fire & Rescue Service.  999 emergency calls were down 50% over the last 10 years and 26% within the last 5 years.  This was despite the increase in housing and population and although the core role was to respond to emergencies, a lot of preventative work took place, including 4,200 visits to businesses.


61.3    Detailed work had been undertaken for the emergency fire needs of Suffolk to ensure that the proposals would leave a fit for purpose service.


61.4    The Fire Officer detailed other work undertaken by Fire Officers apart from the 999 emergency responses.  These included the prevention and community safety element, business fire safety regulations, the statutory consultations and the response to flooding, road traffic collisions and rescue incidents.  There had been a 40% decrease in the amount of emergency calls over the last 10 years and over half of these were false alarms.  Although the population in Ipswich was likely to increase, new homes were now built with smoke alarms hard wired in and the safety of electrical devices had improved.


61.5    Currently 47 Fire Stations gave fire and rescue cover and details were given about the set of proposals at Sudbury, Wrentham, Lowestoft and Bury St Edmunds, however the main focus was on the Ipswich East and Princes Street Fire Stations in Ipswich.


61.6    The proposal was to retain the two Fire Stations in Ipswich (that dealt with 1,200 calls a year) but remove three of the six fire engines, (currently three at each station).  One fire engine would be removed from the Ipswich East fire station, leaving two engines (one with a full time crew and one with an on-call crew).  At Princes Street, two of the fire engines would be removed; leaving one full time crew and a specialist Water Rescue Vehicle that would remain.


61.7    It was also proposed to redevelop or reprovision the Princes Street Fire Station which could be a shared blue light station with the other emergency service partners.  This would be part-funded by Central Government from grant funding received a year ago in order to collaborate closer with Police and Ambulance Services.  There would either be a new or refurbished Fire Station in Ipswich at Princes Street or at a new central location.  Currently in Suffolk, ten fire stations  ...  view the full minutes text for item 61.


ActivIpswich Update


62.1    The Chair introduced Julie Stokes, the CEO of ActivLives, who gave a presentation about the ActivIpswich project, with the following key points:


·         ActivLives had been set up as a charity in 2012 and was a 3 year project working with people over 45 years old to promote more healthy lifestyles.

·         It had been started in response to the Town & Bridge Project which commenced in 2006 in partnership with IBC, Sport England and the National Lottery.

·         A range of activities were offered (e.g. new age kurling, boccia, badminton, bowls, table tennis and walking football) which also involved a social element, and were delivered in community facilities (e.g. church halls, sheltered housing schemes, libraries and leisure centres).

·         Since September 2014, there had been 1,100 new participants of which 66% were female and 34% were male, in over 30 different venues and 7 new activity groups were now playing independently.

·         The benefits of the ActivIpswich project included making new friends, improve confidence and self-esteem through entering competitions, volunteering and leadership training.  Also by working with local providers to develop a network of groups to make the project sustainable and by signposting residents to other ActivLives programmes.


62.2    A resident asked if there was a charge for activities and it was confirmed that there was a charge of £2.50 for each session.  Information about the activities offered and how to get involved could be found on the website at: or by calling the main office on Ipswich 345350.  The Chair thanked Ms Stokes for her presentation.  


Ipswich Urban Characterisation Study - North West Ipswich


63.1    Mike Taylor, Conservation/Urban Design Officer at IBC presented an urban characterisation study for the North West area to identify things about the area which were distinctive and stood out across the townscape of Ipswich.  The documents were available on the IBC website (using the search facility) or a copy could be requested.


63.2    Each of the three areas completed so far showed a historical map of the area from 1920’s and the landfall and patterns of open space were evident.  The transportation links within the area (cycle ways and footpaths) could be seen as could the lack of landmarks in some areas. 


63.3    The document would be adopted by the Council as a supplementary planning document and used for reference as a material concern in relation to any planning applications received.


63.4    A resident asked whether green spaces would be potential development land and the Officer said that the document would ensure that consideration of the green spaces in the area would take place.  He confirmed that the maps did not follow the ward boundaries but focussed on the topographical areas.  If any residents had any input, the Conservation Officer at Grafton House would be keen to hear from them either through the website or on 01473 432934.  The Chair thanked the Officer for his presentation.


NWAC/15/20 Funding request - PhotoEast pdf icon PDF 56 KB

Additional documents:


64.1    Jo Bexley from PhotoEast presented this funding request to the Committee.  In partnership with the University College Suffolk (UCS) a general exhibition to include a Photographic Festival would be held on The Waterfront from 24 May 2016 to 25 June 2016.


64.2    The primary project which requested funding would be for a large-scale panoramic exhibition of Ipswich street life by George Georgiou, as taken from the top of a double decker bus, in association with Ipswich Buses.  12 buses would then exhibit a selection of these images for a further two years and they would be housed as a collection at a local museum.  A book of photographs similar to those that would be taken was circulated to the Committee for information.


64.3    The second project exhibited at the Festival would be ‘Generations’ by Julian Germain.  In conjunction with Gotelee Solicitors, it would consist of photographs of 20 families in Ipswich with 4 to 5 generations still living.


64.4    Discussion took place about the importance of the portrayal of diversity in relation to the North West area, the cost of the project and the ownership of copyright and it was confirmed that although recent Arts Council funding had been unsuccessful, a 1 year project was still viable.  It was confirmed that the photographs were considered to be street photography and the Chair reported that the photographs would depict the important aspect of everyday life in Ipswich and would be available for all to appreciate.




            that £1,200 be allocated from the North West Area Committee budget for the PhotoEast projects as detailed in Appendix 1 to report Ref No: NWAC/15/20, be agreed.


            Reason:  To support the Area Committee priority ‘Help older residents feel included in their community’. 


NWAC/15/21 Funding request - Castle Hill Church Stay n' Play & Tiny Tots Toddler Groups pdf icon PDF 57 KB

Additional documents:


65.1    The Community Engagement Officer presented this funding request for £720.00 to subsidise the cost to families at the Castle Hill United Reformed Church, Stay n’ Play and Tiny Tots Toddler Groups. 


65.2    Councillor Whittall expressed concern that a similar request for funding had been received previously and asked whether a more sustainable funding solution could be found?  


65.3    Mr Barnes said that if a charge was made to the Monday session or the cost of the Thursday session increased, this could be a barrier to those attending.  In comparison he reported that the Ipswich Community Playbus was currently free of charge and he hoped to pursue a more sustainable funding stream next year.




            that £720.00 be allocated from the North West Area Committee budget for the Castle Hill Church Stay N’ Play and Tiny Tots Toddler Groups, as detailed in Appendix 1 to report Ref No: NWAC/15/21, be agreed.


            Reason:  To support families in North West Ipswich to build and maintain support networks, to support healthy development of young children and secure the future of well used community groups and buildings.


NWAC/15/22 Area Action Plan pdf icon PDF 51 KB

Additional documents:


66.1    The Community Engagement Officer reported that if any particular walkabout issues were identified then they would need to take place prior to the start of the ‘purdah’ period for the forthcoming elections.  These could be reported using the Area Committees page on the Ipswich Borough Council website or to him in person. 


66.2    The Sports Team were currently working on a funding request for free activities to be held during the summer and half term holidays and a report would be submitted to the next meeting.


66.3    Recruitment was currently taking place for the Whitton Youth Partnership, Youth Worker, which had been supported by a funded contribution by the North West Area Committee. 


66.4    Work continued with Eastern Savings & Loans Credit Union and the Citizens Advice Bureau to help prevent people falling into debt.


66.5    The reference regarding the installation of a new bus shelter on Woodbridge Road would be removed from the agreed/completed list.



            that the report be noted.


            Reason:  Developing priorities to provide the basis of an area action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities set for the area.


NWAC/15/23 Area Committee Budget pdf icon PDF 59 KB

Additional documents:


67.1    The Lead Head of Service explained that at the start of the meeting, £10,561 had been available to spend and brought Members attention to the outstanding financial commitments detailed in Appendix 3 to the report.  It was agreed that these commitments would be returned to the North West Area Committee unallocated budget.




1.    that the financial statement of the North West Area Committee, attached at Appendix 2 to report Ref No: NWAC/15/23, be noted.


Reason:  To provide an audit trail that has been spent from the North West Area Committee budget.


2.    That the following outstanding budget commitments be returned to the unallocated North East Area Committee budget:

·         Priority 1 – Walkabouts – 10/07/12 - £827

·         Priority 7 – Improve Communications – 10/07/12 - £500

·         Litter Bin/Dog Bin Provision – 22/01/13 - £1,960

·         Grit Bin – Palmcroft Close - £225

·         Parkour Course – 06/03/13 - £440

·         Sundry Small Spends – 06/03/13 - £576

·         Ipswich Community Playbus – 16/05/13 - £1,500

·         Week of Action against Loan Sharks – 16/05/13 - £735

·         Walking Football – 23/07/13 - £122

·         Bingo Visit – 24/09/13 - £40

·         Grit Bin – Whitton Church Hall – 28/11/13 - £250

·         Pram Ramps – 28/11/13 - £2,810

·         Community Payback Team – 28/01/14 - £20

·         Walking Football – 28/01/14 - £74

·         Ipswich Art School – 18/03/14 - £134


Reason:  To release any North West Area Committee budget funding where there was no further expenditure anticipated.


Dates of Future Meetings for 2016/17, all at 7.00pm

·         Tuesday 22 March 2016 – Whitton Baptist Church, Highfield Road IP1 6LT

·         Wednesday 1 June 2016 – St Thomas Apostle Church, Bramford Lane IP1 5EP


(Venues to be arranged)

·         Wednesday 13 July 2016

·         Wednesday 14 September 2016

·         Wednesday 9 November 2016

·         Wednesday 11 January 2017

·         Wednesday 8 March 2017



·         Tuesday 22 March 2016 – Whitton Baptist Church, Highfield Road IP1 6LT

·         Wednesday 1 June 2016 – St Thomas Apostle Church, Bramford Lane IP1 5EP


(Venues to be arranged)

·         Wednesday 13 July 2016

·         Wednesday 14 September 2016

·         Wednesday 9 November 2016

·         Wednesday 11 January 2017

·         Wednesday 8 March 2017