Agenda and minutes

North West Area Committee - Tuesday 17th November 2015 7.00 pm

Venue: The Meeting Place, Limerick Close, Ipswich IP1 5LR

Contact: Trisha Sutton  01473 432512

No. Item


Election of Chair (for this meeting only)


In the absence of Councillor Grant and on the proposal of Councillor Meudec and seconded by Councillor Vickery, Councillor Wright was elected Chair for the meeting.




That Councillor Colin Wright be elected Chair for the meeting



Apologies for Absence


Apologise for absence were received from Councillor Grant, Councillor C Stewart, and Suffolk County Councillor James Crossley.


Unconfirmed Minutes from the Meeting held on 22 September 2015 pdf icon PDF 110 KB




That the Minutes of the meeting held on the 22nd September 2015 be signed as a true record.


To Confirm or Vary the Order of Business




That the Order of Business be as printed on the agenda


Declarations of Interest


Councillor Goldsmith being an advisory member of the Big Local Trust declared a personal non pecuniary interest in item 11 (NWAC/15/17).


Councillor Whittall being an advisory member of the Big Local Trust declared a personal non pecuniary interest in item 11 (NWAC/15/17



Update on Actions from the Previous Meeting


45.1 The Chair updated the meeting with regard to the recent flooding that

         had occurred In Ashcroft Road. Anglian Water had now resolved the

         issue and were monitoring the situation to make sure that no further

         problems occurred.


45.2  The IBC Head of Service updated the committee on the number 19 bus

         service following a response from the Managing Director, Mr Cooper, of

         Ipswich  Buses.


45.3 In his response Mr Cooper stated that he had formalised an offer to

        provide a journey on the old route from Burke Road, Stratford Road,

        Coleridge Road, Macaulay Road, Congreve Road, Larchcroft Road,

        Dales Road, Henley Road Valley Road and Norwich Road to Ipswich

        Central. This route would be known as the number 17 route and would

        leave Stratford Court at 09.15am and return from Tower Ramparts Bus

        Station allowing two hours in the town centre.


45.4 Commenting further Mr Cooper went on to say the proposed routes

        however had created two problems:-


1.    Suffolk County Council would not reimburse the bus company if the concessionary bus passes are used before 09.30am because they state that there are other routes that can be used in this area after 09.30am. Therefore the usual fare of £1.90 would apply for the outward journey for all users, however this is still cheaper than a taxi.

2.    The buses will be double-deckers required for peak time school routes so it will be necessary to ensure that any overgrown trees are cut back. This is a statutory obligation on Suffolk County Council so should not be a problem.


45.5  Once the issues regarding the tree cutting and routing are resolved the

         bus company will be in a position to submit the registration to the Traffic

         Commissioner. The bus company is obliged to give 8- weeks’ notice to

         start or change the bus service.


45.6 Members of the public raised concerns that elderly residents would be

        unwilling to pay for the service.


45.7 In response Councillor Vickery stated that the trial would be run on a six

        month basis and if the service proved viable the service would be

        expanded. Commenting further he went on to say that he felt that this

        was positive outcome and it was now up to local residents to use the



45.8 Councillor Meudec commented that this was a first step in securing this

        bus service and it was very important that members of the public used

        the service.


45.9 Councillor Wright updated the meeting on the status of the Dales Public

        House and informed the committee that a decision had been taken not to

         list the Dales Public House as an Asset of Community Value.


45.10 A member of the public queried whether there was any update on the

         20 mph proposals for parts of Whitton Estate.


45.11 In response Suffolk County Councillor Kathy Bole stated that there

          would shortly be a new consultation undertaken with new routes being

          consulted on to ensure that the right routes were chosen the  ...  view the full minutes text for item 45.


Responses to Public Questions Received and Open Discussion on Local Issues


46.1 The following question had been received in advance of the meeting:-


       ‘Would Councillors present ask Ipswich Borough Council to move the

         Seafarers Memorial on the Waterfront to a legal location.


46.2 In his response the Chair stated that the question was not relevant to the

       North West area Committee as there was no input or funding given by

       this committee.


46.3  A member of the public raised an issue about a right of way at Cook’s

        Farm,  Thurleston Lane.  In response the Operations Manager for

        Community Engagement offered to investigate the matter and contact

        the member of public.


NWAC/15/16 Policing Priorities and Statistics pdf icon PDF 53 KB

Additional documents:


47.1 PCSO Matt Hall reported that the police priorities for the North West had

        been changed  slightly following successful arrests following anti- social

        behaviour in the North West of Ipswich involving mopeds and were now

        as follows:-


1.    To provide high visibility patrols in the North West area of Ipswich following reports of an increase in vehicle crime.

2.    To address the issue of heavy goods vehicles using restricted roads to access the industrial estate on the Whitehouse area.

3.    To provide high visibility patrols and enforcement where necessary in the area of Macaulay Road to reduce the amounts of anti -social behaviour/crime taking place.


47.2  A member of the public queried whether there was any update on the

        Poppy collection boxes that had been stolen from local shops?


47.3 In response Councillor Vickery informed the meeting that there had been

       no arrests as yet and he was still awaiting a crime number from the



47.4 A member of the public raised an issue relating to a van parked on the

       corner of Westbourne Road/ Cromer Road causing and obstruction


47.5 In response PCSO Matt Hall requested that the registration of the van

       was taken and reported on the police telephone number 101.



Citizens Advice Bureau Presentation



48.1    Nelleke Van Helfteren, Deputy Manager of the Citizens Advice Bureau (CAB) gave a presentation to the Committee.  She explained that the main office was at 19 Tower Street with outreach centres at UCS and at the Hawthorn Road Surgery from 9.30am – 12.30pm on Thursdays.  The CAB was an independent registered charity funded by various organisations such as Suffolk County Council, Ipswich Borough Council and Babergh District Council.  Funding was also received from the Government via the Money Advice Service funded Debt Advice project (MASDAP) and fundraising by a friends association.  Volunteers were able to provide free independent advice about a range of issues and although appointments could be made a drop in service was also available every day of the week.  When the office was closed then direction would be given on how to contact the Citizens Advice National Centre.


48.2    Between April and September 2015, 9,183 different issues were dealt with of which 32% were about debt, many of which were closely linked to unemployment and benefit issues.  73% of people attending had never been to the Citizens Advice before and by raising the profile of the centres it was hoped to promote a more accessible service.  In a National Survey undertaken 18 months ago, 66% of clients reported that, after contact with Citizens Advice their problem had been partly or completely resolved.



48.3    The Chair thanked Nelleke for her presentation. 



Big Local Trust Update


49.1 The North West Big Local Trust Officer updated the meeting on the work

        of the BLT Partnership as follows:-


49.2 The BLT partnership has provision for 24 resident members and 16

         advisory members, who represent a range of statutory, voluntary and

         community sector organisations. 


49.3 Sub Groups

        The North West Seniors Sub Group is supported by 25 members: 16

         residents of NWI BLT and 8 Advisory members. The Alzheimer’s

         Society, Suffolk Family Carers, Age UK Suffolk and Active Lives are

         working closely with resident members to achieve the objectives as set

         out in the North West Seniors ‘Terms of Reference’. Key activities

         delivered by this group was an awareness stand on Meredith Road, The

         purchase of ‘Confidence to Care’ books for local distribution, plans and

         discussion around developing a local lunch club specifically for people

         living with dementia and their carers’, and plans to develop a Dementia

         Action Alliance group for North West Ipswich.


49.4 The Young Peoples Sub group is supported by 14 members: 10

        residents of NWI BLT and 4 Advisory members. The opportunity for

        Young People within NWI to have a voice and make decisions within the

        area has made progress through the youth forum and the ‘Suffolk

        Assembly of Youth’. The ‘Suffolk Assembly of Youth’, held in May was

        collaboration between Suffolk Country Council, North West Ipswich Big

        Local Trust, Community Action Suffolk and the Offshoot Foundation. This

        event was well attended by young people and supporting organisations

        and had particular attendance from students from Westbourne Academy.

        Young people were engaged with this process through various methods

        including a consultation film with Westbourne Academy and Ormiston

        Endeavour Academy.

        Furthermore the first ‘Youth Forum’ was held in September. 6 YP and 5

        supporting agencies attended. The forums will continue through the

        forthcoming year and will meet once a month.


49.5 The North West Means Business Sub Group is supported by 7 members: 

        5 residents and 2 advisory members. After much negotiation, a £20,000

        Evergreen Balloon Loan was made in July 2015 to Eastern Savings and

        Loans Credit Union, for a period of seven years.  In addition, a grant of

        £5,000 was made to raise awareness of the savings and loans services

        available from the credit union and to encourage residents of the area to

        join the credit union. The North West Ipswich Means Business Sub

        Group was formed to work with other local organisations to promote the

        project and increase membership and the number of regular savers. 

        Another aim is to provide access to affordable credit and to reduce the

        amount local people pay in interest.  Members of Eastern Savings and

        loans have an alternative to using pay day lenders or resorting to illegal

        money lending.  This project is starting by recruiting local Champions to

        assist with the promotion and raise awareness.


49.6 The Publicity and Promotions Sub Group is supported by 12 members,

        11 residents and 1 associate member. The team, under strong

        leadership continue to inform local residents of the opportunities and

        activity within  ...  view the full minutes text for item 49.


NWAC/15/17 Funding request - North West Ipswich Skate Park Project pdf icon PDF 115 KB

Additional documents:


50.1 The Operations Manager introduced the report and informed the

         Committee that this report was seeking funding to complete the

         measures that were required to meet planning conditions imposed by

         the Planning and Development Committee as additional mitigation

         against noise and disruption.


50.2 The Committee placed on record their thanks to the Reverend Andrew

        Dotchin for all his hard work in getting the project off the ground and

        wished him well in his new post in Felixstowe.




(i)            That £10,000 be funded from the North West Area Committee to enable the measures that are required to meet the planning conditions imposed by the Planning and Development Committee to be implemented.


Reason: To enable the skate park to be finished on time and within budget in

              adherence with the condition on consents for the scheme.



NWAC/15/18 Area Committee Budget to include Dashboard pdf icon PDF 53 KB

Additional documents:


51.1    The IBC head of Service presented the report and drew attention to a

            further £25,796 that had been allocated at previous area committees

            but is currently shown unspent. Further work is being carried out to

            establish whether this funding is still required, and an update will be

            given at the next meeting.


It was Resolved:


that the financial statement and Dashboard, attached at Appendices 2 and 3 to report Ref No: NWAC/15/18, be noted.


Reason: To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan.


Dates of Future Meetings for 2016/17, all at 7.00pm

·         Tuesday 26 January 2016 – Whitton Church Hall, Whitton Church Lane, IP1 6LT


(Venues to be arranged)

·         Tuesday 22 March 2016

·         Wednesday 1 June 2016

·         Wednesday 13 July 2016

·         Wednesday 14 September 2016

·         Wednesday 9 November 2016

·         Wednesday 11 January 2017

·         Wednesday 8 March 2017


·         Tuesday 26 January 2016 – Whitton Church Hall, Whitton Church Lane, IP1 6LT


(Venues to be arranged)

·         Tuesday 22 March 2016

·         Wednesday 1 June 2016

·         Wednesday 13 July 2016

·         Wednesday 14 September 2016

·         Wednesday 9 November 2016

·         Wednesday 11 January 2017

·         Wednesday 8 March 2017