Agenda and minutes

North West Area Committee - Tuesday 22nd September 2015 7.00 pm

Venue: Castle Hill Community Centre, Highfield Road IP1 6DG

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


Suffolk County Councillors K Bole, J Crossley and I Lockington were unable to attend the meeting.


Minutes of Previous Meeting pdf icon PDF 90 KB




that the minutes of the meeting held on 28 July 2015, be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as printed on the agenda.


Declarations of Interest


31.1    Councillor R Vickery declared a pecuniary interest in Item 9. NWAC/15/13 Consultation on an Asset of Community Value Nomination – The Dales Public House, as the owner of premises in the same precinct.


Update on actions from the previous meeting


32.1    The IBC Head of Service updated the Committee that the 20mph speed limit proposed for wards in the North West of Ipswich continued to be an ongoing issue and any information would be brought to the Committee when known.


32.2    The IBC Head of Service had spoken to Councillor Vickery about the Planning Committee application for the Skatepark and he had been satisfied with the reply.


Responses to Public Questions Received and Open Discussion on Local Issues


33.1    No questions had been received in advance of the meeting however, if a question was submitted by e-mail or letter anytime up to 2 days before the meeting then a full response could be given by an appropriate Officer.


33.2    A resident reported about recent flooding which had occurred in Ashcroft Road.  Councillor C Stewart had also been provided with the details about excess water in Larchcroft Road which had flooded into gardens in Elmcroft Road.  Garages had been flooded and if it were not for boards put out by residents then their houses would have flooded.  The Highways Authority and Anglian Water had been contacted and tankers had tried to clear the drains but they were still flooded 4 days after the rain had ceased and as it was raw sewage this caused a health risk to residents.  Some cars had become full of water and vehicles had been driven along the grass verges at Fircroft Road to avoid the water and the Police confirmed that this problem had also occurred in Meredith Road.  


33.3    The Chair confirmed that this issue was the responsibility of Suffolk County Council and Anglian Water and Councillor Vickery agreed to pass the details to Dan Poulter MP on behalf of the residents.


NWAC/15/12 Policing Priorities and Statistics - North West Ipswich pdf icon PDF 54 KB

Additional documents:


34.1    PC Diane Porter reported that the Police priorities for the North West area of Ipswich were:


1.    To provide high visibility patrols and enforcement where necessary to reduce the amounts of anti-social behaviour/crime taking place in the North West area of Ipswich involving mopeds.  Fixed penalty notices had been issued and some vehicles had been seized.


2.    To provide high visibility patrols in the North West area of Ipswich following reports of an increase in vehicle crime.  Between June and August 2015, 35 thefts from motor vehicles had been reported compared to 21 in the previous year. Many of the incidents had been from unlocked vehicles and if the Police noticed an unlocked vehicle then they let the owners know.  


3.    To provide high visibility reassurance and patrols in the area of Whitton United, King George V playing fields following an increase in reported anti-social behaviour and suspicious activity within the area.


34.2    In relation to serious crime, 2 incidents of indecent exposure had been reported in Sherrington Park Recreation Ground, there had been an arson attack at Henley Cricket Stadium and thefts of fence panels and posts had been reported.


34.3    The number of drug incidents had decreased compared to this time last year and residents were encouraged to report any incidents however minor.  In response to a question about in which wards vehicle crime and thefts had been reported the Officer confirmed that there had been 15 in Castle Hill ward, 16 in Whitehouse ward and 4 in Whitton ward.


34.4    The differences between mopeds and mini motorbikes was discussed and it was confirmed that mopeds were 49cc and required to be in a roadworthy condition while mini motorbikes (not being roadworthy) could be seized if ridden on roads, footpaths or in parks.


34.5    Discussion took place about the forensic team being unable to retrieve finger prints from vehicles, as if the theft occurred overnight and not reported until the morning then the dampness in the air altered their appearance. The Officer confirmed that statistics showed that there had been no increase in crime due to the streetlights being turned off at midnight and should it be necessary, they could be turned back on.  Councillor Vickery emphasized the need for residents to report all crime, however insignificant, as the resources allocated to the North West area were from the analysis of the crime statistics.


34.6    The Officer reported that the CCTV cameras were movable and reported crimes could be checked on the CCTV centre at Grafton House.  A resident said that when he had reported crimes a response had always been received and the Officer confirmed that response times were the same in both rural and urban areas.




            that the Policing Priorities (updated verbally) and the Statistics, as detailed in Appendix 1 to report Ref No: NWAC/15/12, be noted. 


            Reason:  To provide clear and transparent details of the crime statistics in the North West area of Ipswich. 


Ipswich Buses Presentation


35.1    Mr Jeremy Cooper, the Managing Director of Ipswich Buses gave a presentation to the Committee and explained that Ipswich Buses was an independent commercial company wholly owned by Ipswich Borough Council.  Fares were not subsidised in any way and the money taken from fares, contracts and concessions covered the cost of the operation.  Copies of the timetable in the North West area were available and it was also available on the website at 


35.2    Changes to some routes had taken place in May 2015 however, none of these were to routes in the North West of Ipswich.  Ideally there should be frequent, direct services with logical connections and stops being within 5 minutes’ walk of residents doors to stops close to destinations such as supermarkets. 


35.3    Promotional weekly tickets, £3.50 day tickets and group tickets had been introduced to give passengers better value.  Some buses in the fleet were being improved with new livery, the installation of leather seats, wi-fi (on some routes) and three new buses were due to be launched on route No 9 on 7 October 2015.  Real time information was now available at some bus stops, information was available on Facebook or twitter or to see when a bus would be arriving, travellers could use by entering the postcode, available on the bus stop sign.


35.4    Smart cards were available from drivers which could be topped up on line and the company were working towards apps for mobiles and fare capping.  The challenge was that more passengers would enter the Town Centre through Tower Ramparts Bus Station than use any of the car parks, in an effort to reduce congestion.    


35.5    In respect of route No 19, Mr Cooper said that the fares taken on the original route had not covered the operational costs and the company could not subsidise any route which ran at a loss.  Passenger numbers had now increased on the new half hourly routes and more revenue was being taken.


35.6    Councillor Goonan said that, as a bus user he thought that the bus service had improved and the £3.60 ticket was good value as more journeys could be made for one price.


35.7    Mr Cooper confirmed that £1.00 dog, day ‘Rover’ tickets were introduced on 3 September 2015 which allowed for all day, unlimited travel for a dog (when accompanied by a fare payer).


35.8    Discussion took place about the queues which form for the No 9 and 10 stops at the Tower Ramparts Bus station as, if it was raining the queue had to stand out in the open and travellers were getting wet.  Mr Cooper said that when the refurbishment of the shopping centre was complete, some seats would be provided and he was aware that queuing was a problem at the Bus Station. 


35.9    In respect of a resident reporting that buses on routes No 9 and No 10 were bunching up at one end of the North West area, Mr Cooper confirmed that  ...  view the full minutes text for item 35.


NWAC/15/13 Consultation on an Asset of Community Value Nomination - The Dales Public House pdf icon PDF 130 KB


36.1    Mr Chris Bing, Acting Operations Manager of IBC Legal Services presented this item, the purpose of which was to consult with the Castle Hill Ward Councillors and the Portfolio Holder for Communities as to whether the nominated property ‘The Dales Public House’, on Dales Road (received on the 12 August 2015 from the Ipswich and East Suffolk Campaign for Real Ale - CAMRA) should be listed as an Asset of Community Value (ACV).   


36.2    The Localism Act 2011 gives voluntary and community organisations the right to nominate a building or other land for listing by the local authority and if accepted by the Council it would be listed on a Register of Assets of Community Value, for 5 years.  The Head of Resource Management had delegated authority to determine ACV nominations within 8 weeks of receiving a nomination so a decision on the Dales Public House nomination would be required by 7 October 2015. 


36.3    Mr Bing confirmed that although the Dales Public House had ceased trading, the property could potentially still be listed as an ACV if, in the opinion of the Head of Resource Management, there had been a time in the recent past when actual use of the building, which was not an ancillary use, furthered the social wellbeing or interests of the local community.   And if it was realistic to think that there could be a time in the next 5 years when there could be non-ancillary use of the building that would further (whether or not in the same way as before) the social wellbeing or social interests of the local community.  The two other properties which had previously been put forward for listing, both of which had been accepted and listed, were confirmed as Portman Road Football Ground and the Emperor Inn on Norwich Road (now Tesco Metro).


36.4    Residents put forward the following views:

·         Nomination would not guarantee the future of the building as a Public House.

·         No purpose to listing if use was not viable.

·         The Friends of the Dales had used the Public House for meetings without charge. 

·         There were not many meeting places nearby which were warm and accessible.


36.5                The Portfolio Holder for Communities advised that the crib and pool teams which had used the Dales Public House had moved to a different pub, as had the Christening events which used to take place at the pub. A resident queried whether the spots teams had moved voluntarily or been given notice. 


36.6    The Portfolio Holder for Communities said that she understood that the freehold owner, the East of England Co-operative Society, had no intention of re-leasing the property as a public house.  She understood that they were looking to offer a five year lease to a charity to open it as a second hand furniture shop with a possible café.  The building would not be open in the evenings however the car park would remain open for the use of shoppers and she believed it was intended  ...  view the full minutes text for item 36.


NWAC/15/14 Area Action Plan Update pdf icon PDF 52 KB

Additional documents:


37.1       The Community Engagement Officer presented this report and confirmed that the four priorities were:


·         To understand and address community issues in North West Ipswich to help improve the area.

·         Work in partnership with other agencies, particularly the Big Local Trust to achieve holistic outcomes.

·         Work in partnership with other agencies to help address health inequalities in the North West area.

·         Highlight the work of the North West Area Committee and improve communications.




that the North West Area action Plan, attached at Appendix 1 to report Ref No: NWAC/15/14, be noted.


Reason:  Developing priorities to provide the basis of an area action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities set for the area.


NWAC/15/15 Area Committee Budget pdf icon PDF 52 KB

Additional documents:


38.1    The IBC Head of Service presented this report and drew attention to a sum taken from the Area Committee’s budget which had been put into the skate park’s capital fund.  This had now been returned to the Area Committee’s budget to reduce the expenditure to the agreed level.   It was confirmed that a full audit would take place before the next meeting to ensure that the amount allocated to each funding request had been the amount drawn down and that any surplus not required would be reported to the next meeting. 




            that the financial statement, attached at Appendix 2 to report Ref No: NWAC/15/15, be noted.


            Reason: To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan.


Dates of Future Meetings for 2015/16, all at 7.00pm

·         Tuesday 17 November 2015 – The Meeting Place, Limerick Close IP1 5LR

·         Tuesday 26 January 2016 - Whitton Church Hall, Whitton Church Lane IP1 6LT

·         Tuesday 22 March 2016 – Venue to be confirmed


·         Tuesday 17 November 2015 – The Meeting Place, Limerick Close IP1 5LR

·         Tuesday 26 January 2016 – Whitton Church Hall, Whitton Church Lane IP1 6LT

·         Tuesday 22 March 2016 – Venue to be arranged