Agenda and minutes

North West Area Committee - Tuesday 28th July 2015 7.00 pm

Venue: Whitton Baptist Church, 209 Highfield Road IP1 6DH

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


Apologies for absence were received from Councillor Goonan.  Suffolk County Councillors K Bole and J Crossley also apologised for this meeting.


Unconfirmed Minutes of the Meeting held on 10 June 2015 pdf icon PDF 61 KB




that the minutes of the meeting held on 10 June 2015, be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as printed on the agenda.


Declarations of Interest


18.1    Councillor D Goldsmith declared an interest in Item 9. NWAC/15/08, due to his involvement with the Friends of the Dales Group.


Update on actions from the previous meeting


19.1    The results of the 20mph survey to be circulated to all Councillors.

Councillor Vickery confirmed that these results had been circulated.


19.2    The 20mph speed limit be further discussed with Suffolk County Council.

            No further update on the 20mph speed limit was known and Councillor Vickery asked that information be sought by the next meeting. 


19.3    North West Area Councillors would review the Area Action Plan priorities for 2015/16.

            Following consultation with all Councillors, an addition had been made to the Area Action Plan which would be discussed at Item 11 on the agenda.  If residents were aware of any additions, would they please speak to the Community Engagement Officer.    


19.4    Skatepark Update

            The IBC Head of Service confirmed that a planning application for the Skatepark would be submitted to the IBC Planning Committee on 19 August 2015.  As some members of the North West Area Committee also sit on the Planning Committee it would not be appropriate for the Skatepark to be discussed at this meeting due to any pre-determination.  The application/plans and other submitted documents would be available for inspection online during normal office hours at the Customer Services Centre, Town Hall, Cornhill (Princes Street entrance) or at home by visiting the Council website from Tuesday 11 August 2015 onwards.


            Councillor Vickery stated that he had heard that planning permission for the Skatepark would not be required and the IBC Head of Service agreed to look into this and report back to the Councillor concerned.


Responses to Public Questions Received and Open Discussion on Local Issues


20.1    No questions had been received in advance of the meeting however, if a question was submitted by e-mail or letter anytime up to 2 days before the meeting then a full response could be given by an appropriate Officer.


20.2    In respect of the funding request for Whitton Football Club at Item 10. on the agenda, a resident and member of the Big Local Trust (BLT) confirmed that although £500 had been requested from the BLT community grants pot this had yet to be approved.


20.3    In response to an observation by a resident about the amount of funding available in the North West Area Committee budget, the IBC Head of Service explained that the set amount of Area Committee funding was agreed by Council at the start of the financial year.  The amount contributed from the overall budget was agreed per ward and was not dependent on population figures.  As this was a formal Committee meeting any decisions made about funding requests would be resolved by the ward Councillors of the Area Committee concerned. 


20.4    A resident reported that vehicles were speeding in Stratford Road near St Pancras School and the Police present at the meeting agreed to speak to the resident after the meeting.  A Councillor reported that Suffolk County Council had been requested to install speed bumps at this location.


NWAC/15/07 Policing Priorities & Statistics - North West Ipswich pdf icon PDF 54 KB

Additional documents:


21.1    PCSO Chris Shields reported that the Police priorities for the North West area of Ipswich were:


1.    To provide high visibility reassurance and patrols in the area of Malkin Close following an increase in levels of criminal damage and anti-social behaviour taking place in the area.

2.    To provide high visibility reassurance in the area of Defoe Road following reports of an increase in criminal damage and anti-social behaviour in the area.

3.    To provide high visibility reassurance and patrols in the area of Blakenham Park following an increase in reported suspicious activity within the area.


21.2    As incidents at both Malkin Close and Defoe Road had decreased, these two priorities were set to be replaced by 1.) the increased activity around the rise in the amount of scooters in Whitton and Whitehouse wards and 2.) criminal damage to vehicles and theft of scooters and motor cycles.


21.3    A resident said that he had reported that several sheds at Whitton Church Lane allotments had been broken into and the PCSO confirmed that he now had a set of keys to allow a Police presence at the site for monitoring purposes and he was engaging with the allotment holders.


21.4    There had been an increase in the reporting of incidents and this was considered to be positive.  A Councillor said that as the levels of crime had diminished within the last 10 years, why was there an increase in reporting?  The PCSO said that the increase was directly related to the amount of calls reporting the same incident.  All incidents were recorded but the amount of people reporting the same crime had risen.


21.5    The Chair asked how the crime figures reported, compared to across the whole of Suffolk and it was confirmed that more detailed statistics were available on the Suffolk Police website at





that the Policing Priorities (updated verbally) and the Statistics, as detailed in Appendix 1 to report Ref No: NWAC/15/07, be noted.


Reason: To provide clear and transparent details of the crime statistics in the North West area of Ipswich.


Big Local Trust Update


22.1    Faye Smith, the Project Officer from the Big Local Trust gave an update on the work of the BLT, a summer newsletter was available and she confirmed that the number in the core resident group was 22 with 2 vacancies being available.  Interest in the vacancies had been shown by 6 or 7 partners so it was expected that they would be filled soon. The Trust was looking to extend the outreach to residents and develop a database of those keen to get involved. 


22.2    Sub groups had been formed which met regularly, the remits of which ranged from supporting those living and caring for those with dementia, schools forums would commence in September and work continued with the Credit Union on a ‘Fair Finance’ project who were also keen to support new businesses and enterprise.


22.3    A recent grant had been awarded to Home Start Suffolk to support children for school readiness.  Paddy Geere House had been awarded a grant for an awning to allow residents to enjoy the outdoors in all weathers and an outing had been arranged for the local Rainbow Group.  Also grant funding had been made available for the Boys Brigade to enjoy an activity funday and their annual camp and Wigwams Nursery were now able to offer a Forest School education to children.


 22.4   The website at had recently been updated, residents could register on the mailing list if they would like to receive regular information about the partnership, and offers of help would always be welcomed.



NWAC/15/08 Funding request - Development of Dales Open Space pdf icon PDF 119 KB


23.1    Mr Eddie King from the Friends of the Dales Group presented this funding request for £10k for the area at Dales Open Space, Dales Road owned by Ipswich Borough Council, which contains several different habitats including woodland, ponds, paths and football pitches and was popular with dog walkers.  A few local residents had formed the Friends Group, and undertook litter picking, created paths and cut back foliage, until the Group were officially formed in 2014 to champion the redevelopment of the play area, the football pitch and maintain the nature reserve.  There was now a fully constituted group of 50 plus members.


23.2    The funding requested was to enable the Friends Group to apply for further funding from the Land Fill Trust which would be paid to the Council to directly procure new equipment.


23.3    Councillor Wright pointed out that, as the overall amount of the total project was £62,500, the third party contribution of 10% to allow the project funds to be released from the Land Fill Trust would amount to £6,250.  Thereafter, other funding steams could be approached for any extra funding and it was duly proposed, seconded and;  




1.    that £6,250 be allocated from the North West Area Committee budget to provide the third party contribution payment towards the overall funding from the Landfill Trust, be agreed. 


Reason: To improve the Dales Open Space play area providing better facilities for the local residents, increasing a healthier lifestyle and improved well-being.


2.    that the funding would only be released:


i)             subject to the remainder of the funding being achieved, as outlined in report Ref No: NWAC/15/08; and

ii)            the pledge for further funding would remain open for a period of up to three years from 29 July 2015.


Reason: To ensure that the North West Area Committee retained control over funding from its budget.


Councillor D Goldsmith, having declared an interest, declined to speak or vote during this item.


NWAC/15/09 Funding request - Whitton Football Club pdf icon PDF 59 KB

Additional documents:


24.1    Mr Lucky Singh presented this report and thanked the Committee for the funding previously allocated for various projects at the club.  A successful bid to Viridor had been secured to replace the roof of the clubhouse (with work being complete by January 2016), for which the 10% third party contribution had been funded by the Club.  The report requested £2,954.49 to purchase play area equipment, fencing and a play surface to make an outdoor secure play area.  A request for a £500 grant was currently with the Big Local Trust for approval and Mr Singh thanked the Community Engagement Officer for her help and advice with the submission of this report.


24.2    Discussion took place about a prospective move for the location of the club should the Tooks Bakery Site be redeveloped, however this was considered not to be for a number of years in the future. 


24.3    Councillor Wright asked about the running costs of the club and how funds were raised.  Mr Singh confirmed that the grass cutting costs amounted to £26k per year for the 17 acre site and he updated about the £30k from the Landfill Communities Fund to secure the roof from leaking, the drive which had been resurfaced for free and sponsorship banners on the outer fencing which brought in some revenue.  He hoped that by offering a secure children’s play area that the clubhouse could be hired out for private parties which would benefit the whole community. 


24.4    Councillor Vickery asked for clarification about whether a legal document existed which let the club use the land of the house at the back of the area and Mr Singh replied that an agreement had been produced by a solicitor and was ready to be signed to allow the use of the owners land.  If the club was relocated then any equipment could be moved with the club, as the builders were obliged to offer like for like facilities.  It was confirmed that the land was owned by the King George V Trust and it was they who had applied for the Viridor funding.


24.5    Councillor Whittall reiterated a resident’s observation that the club was a valuable asset to the North West area which provided a good facility and suggested that due to the reducing funds of the Committee available that match funding from elsewhere be sought for some elements of the play area.  Therefore it was;   




that £1,500 be allocated from the North West Area Committee budget to enable a play area with fencing to be built at King George V Playing Fields, as detailed in Appendix 1 to NWAC/15/09, be agreed.


Reason:  To enable more families to use the facility at King George V Playing Fields.    


NWAC/15/10 Area Action Plan Update pdf icon PDF 52 KB

Additional documents:


25.1    The Community Engagement Officer presented this report and requested of residents that any suggestions for the Area Action Plan be given to her after the meeting.




            that the North West Area Action Plan, attached at Appendix 1 to report Ref No: NWAC/15/10, be noted. 


            Reason:  Developing priorities to provide the basis of an area action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities set for the area.


NWAC/15/11 Area Committee Budget Update - includes Dashboard pdf icon PDF 53 KB

Additional documents:


26.1    The IBC Head of Service presented this report and drew attention to £360 which had been spent on padlocks from the £2,700 Making A Difference (MAD) funding for small scale funding initiatives.   




that the financial statement and the dashboard, attached at Appendices 2 and 3 respectively to report Ref No: NWAC/15/11, be noted.


Reason:  To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan.             


Dates of Future Meetings for 2015/16, all at 7.00pm

·         Tuesday 22 September 2015 – Castle Hill Community Centre, Highfield Road IP1 6DG

·         Tuesday 17 November 2015 – The Meeting Place, Limerick Close IP1 5LR

·         Tuesday 26 January 2016 – Whitton Church Hall, Whitton Church Lane IP1 6LT

·         Tuesday 22 March 2016 – (Venue to be arranged)


·         Tuesday 22 September 2015 – Castle Hill Community Centre, Highfield Road IP1 6DG

·         Tuesday 17 November 2015 – The Meeting Place, Limerick Close IP1 5LR

·         Tuesday 26 January 2016 – Whitton Church Hall, Whitton Church Lane IP1 6LT

·         Tuesday 22 March 2016 – (Venue to be arranged)